NIAAA Board of Directors Meeting # 1
Friday, December 12, 2014 – National Harbor, MD
The meeting was called to order at 1:00 pm, by President Andy Chiles. Members present
included: Phil Rison, CMAA, KY, Past President; Trish Witkin, CMAA, CT, Section 1,
President Elect; Doug Killgore, CMAA, AR, Secretary; Karl Heimbach, CMAA, MD, Section 2;
Paul Pendleton, CMAA, TN, Section 3; Ken Mohney, CMAA, MI, Section 4; Lane Green,
CMAA, KS, Section 5; Sandra Howell, CMAA, TX, Section 6; Jean Ashen, CMAA, CA, Section
7; Carter Wilson, CMAA, GA, Region A At Large; Mark Horak, CAA, OR, Section 8; Mark
Armstrong, CMAA, NE, Region B At Large; Tim Graham, CMAA, WA, Region C At-Large;
Bruce Bowen, CMAA, VA, NEDC; Bruce Whitehead, CMAA, Executive Director; Mike
Blackburn, CMAA, Associate Executive Director.
President Andy Chiles presented the welcoming remarks and extended appreciation to all
members for their attendance, contributions, support and encouragement. President Elect Trish
Witkin distributed holiday CD’s for the board’s listening pleasure and edification.
I
II
Introductions
A
Guests – Andy Chiles made the introductions
1
Incoming Board Members – Gary Stevens, CMAA, ME, Section 1; Jeff
Sitz, CMAA, WI, Section 4; Sister Nancy Perlick, RSM, CMAA, AZ, Section 7
2
Region C At-Large Candidates – Karen Higel, CAA, CO, Section 6;
Rich Barton, CMAA, UT, Section 7; Cass Herbst, CMAA, ID, Section 8
B
Current Board of Directors provided self introductions.
Action Items:
A
The October Conference Call Minutes were reviewed.
On motion by Tim Graham, seconded by Ken Mohney, the October Conference Call
Minutes were approved.
B
The November Conference Call Minutes were reviewed
On motion by Trish Witkin, seconded by Karl Heimbach, the November Conference Call
Minutes were approved.
C
Financial Reports – Bruce Whitehead presented brief summaries of the current
financial conditions.
1
Bruce presented the financial reports of the association. The financial
health of the association continues to be good with income and expenses
slightly above and below (respectively) projections for the first quarter of the
year. Excluding 2013-14 surplus spending, 2014-15 income exceeds expenses
by about $25,000 for the year to date
Income YTD
$742,079
Expenses YTD
$768,054
Endowment Fund
$1,108,880.05
Reserve Fund
$1,188,074.10
Reserve Excess
$271,240 (In excess of 50% min required)
2
Mike Blackburn presented the financial reports for the:
Retired Members Fund
$1,803
Past Presidents
$3,963.79
AAO
Loan Balance of $3,339
Conference App Income
$ 7,600
4
Gifts to State Associations. $49,000 has been distributed to state
association for use in special projects at their discretion.
On motion by Jean Ashen, seconded by Tim Graham, $1,000 will be distributed to
Maryland for use in continued membership outreach efforts to Washington, DC, for the
benefit or the DC athletic administrators.
D
Phil Rison made the recommendation to assume a change in health insurance
obligations of approximately $6,000 less for the executive staff for the benefit of the
association.
On motion by Ken Mohney, seconded by Tim Graham, the NIAAA will modify insurance
payments for the benefit of the association and executive staff.
III
Information:
A
Advocate Report – Terri Lakowski and Jason Marmon of Active Policy Solutions
reported on their efforts representing the NIAAA and on progress in governmental
affairs which have direct and potential effect on the association and its membership.
Items highlighted included impact incumbent with election results and leadership
changes.
States may request involvement from APS to work to secure attendance by
congressional legislative delegates at state events. Requests should be routed through
the NIAAA office.
B
Strategic Plan Update – Rich Bechard, chair, presented a report on the progress
of the formulation of the 4th Strategic Plan. Great consideration is given to the advances
in the technology realm to better inform members on the activities and benefits of the
NIAAA. Meetings are planned for the annual conference pursuant to a more complete
and refined presentation at the February board meeting.
IV
Discussion/Action:
A
Grant Requests – Applications have been received from Maryland, North Dakota
and Florida.
On motion by Phil Rison, seconded by Jean Ashen, the Maryland Grant application was
approved.
On motion by Trish Witkin, seconded by Mark Armstrong, the North Dakota application
was approved.
On motion by Carter Wilson, seconded by Karl Heimbach, the Florida Grant application
was approved.
B
Auditors Report – Bruce Whitehead presented a summary of the most recent
auditors’ report. Auditor recommendations were discussed and solutions presented to
align office procedure with desired outcomes. The audit report was a clean report with
some recommended office procedural changes.
C
Athletes with Disabilities Task Force – Bruce Whitehead updated the progress of
the joint task force. NIAAA responsibilities are nearly fulfilled; the association awaits
additional action and recommendations of a general nature from the task force.
Progress is continuing. Specific goals include support for: Sample Policies, Athlete
Assessment Tools, Glossary of Terms, Informational Resources and Current Programs
available for members and schools.
D
Life Insurance – Bruce Whitehead reported there will be no rate increase for
the coming year.
E
Professional Development – Andy Chiles led discussion on the status of the
program.
1
The proposed 2015 webinar schedule was considered.
On motion by Trish Witkin, seconded by Doug Killgore, the Webinar Schedule was
approved and will be posted as soon as confirmed.
2
Webinar Costs: Member & Non-member – Proposals were presented as
developed by office staff.
On motion by Doug Killgore, seconded by Mark Horak, a $30 increase for non-members
for the webinar per-class fee was approved.
3
New Course Proposals – LTI 610 and 715 are submitted for approval
On motion by Paul Pendleton, seconded by Tim Graham, the addition of LTI 610 was
approved.
On motion by Karl Heimbach, seconded by Mark Armstrong, the addition of LTI 715 was
approved.
4
On-line state rebates were presented as documentation for state
participation.
F
Clarification of Membership Categories – Mike Blackburn reported on proposed
wording to describe the various membership categories. Additional consideration will be
given to this subject for discussion at the February board meeting.
G
Andy Chiles expressed a question; if it was the desire of the board to view
additional information from the Hall of Fame Screening Committee Ratings to provide for
more informed decisions. It was suggested the information be available at the office
should the board wish additional data for quality decision making.
V
Information:
A
Goals –
1
Board Goals – Trish Witkin presented the progress in fulfilling board goals
as adopted in July. Continued attention will be given to the goals to facilitate
completion and success.
2
Staff Goals – Bruce Whitehead presented the progress of fulfilling staff
goals. Progress is ongoing and significant.
B
Incoming Board/At-Large Candidates – Andy Chiles addressed the upcoming
needs and assignments as listed on the board candidate time line. Please be aware of
deadlines for required documentation.
C
Membership Report – Mike Blackburn reported on the status and progress of
items related to membership included history, commendations and statistics.
D
NEDC Agenda – Bruce Bowen briefly reviewed the agenda and business of
NEDC activities. The 2015 summit will be in Williamsburg, VA.
E
2014 Outreach Report – Mike Blackburn updated the statistics of the program. A
total in excess of $146,000 has been awarded in the program.
F
PSA’s – Mike Blackburn reported on the themes and documents related to the
PSA program which is funded through member service application of the surplus. The
board listened to a sample of the new spots. A January date for distribution to the states
is planned.
G
Member Benefits – Bruce Whitehead made the reports.
1
National Sports App – Progress is continuing with an emphasis on user
friendly function as well as streamlining the sign up process.
2
School Name/Nickname.com – Schools should seriously consider
working with this program to protect information resources for use by schools.
H
Professional Development Video – Mike Blackburn reported on the progress of
the video production. The length of the spot will be reduced to about 3-5 minutes;
filming will commence during the conference.
I
International Outreach Grant Applications – Bruce Whitehead reported progress
on the submission of an acceptable grant application for soliciting federal support for
outreach programs in the international arena. Active Policy Solutions will work with staff
to re-submit the grant application.
J
Connecticut Certification Issue – Bruce Whitehead reported on the status of a
situation in Connecticut regarding the NIAAA certification process. Progress is on-going;
the board will be fully informed as recommended by legal counsel and as expedient.
K
Blue Ribbon Panel – Mike Blackburn named the participants included on this
year’s panel.
L
Conference Meeting Schedule – Andy Chiles outlined duties and obligations
of board members at conference events.
M
Andy Chiles shared an appreciation note from the office staff for their bonus and
work support.
On motion by Trish Witkin, seconded by Doug Killgore, the meeting was adjourned at
4:30 pm.
NIAAA Board of Directors Meeting #2
Tuesday, December 16, 2014 – National Harbor, MD
The meeting was called to order at 7:40 am, by President Andy Chiles. Members present
included: Phil Rison, CMAA, KY, Past President; Trish Witkin, CMAA, CT, Section 1,
President Elect; Doug Killgore, CMAA, AR, Secretary; Karl Heimbach, CMAA, MD, Section 2;
Paul Pendleton, CMAA, TN, Section 3; Ken Mohney, CMAA, MI, Section 4; Lane Green,
CMAA, KS, Section 5; Sandra Howell, CMAA, TX, Section 6; Jean Ashen, CMAA, CA, Section
7; Carter Wilson, CMAA, GA, Region A At Large; Mark Horak, CAA, OR, Section 8; Mark
Armstrong, CMAA, NE, Region B At Large; Tim Graham, CMAA, WA, Region C At-Large;
Bruce Bowen, CMAA, VA, NEDC; Bruce Whitehead, CMAA, Executive Director; Mike
Blackburn, CMAA, Associate Executive Director.
President Andy Chiles presented the welcoming remarks and extended appreciation to all
members for their attendance, contributions, support and encouragement.
I
Action Items:
Phil Rison, Past President, directed the President-Elect process. Board members were
informed of the guidelines. The two finalists for the position of 2015 President Elect were Lane
Green, CMAA and Mark Armstrong, CMAA.
President – Trish Witkin, CMAA, Glastonbury, CT
President – Elect – Mark Armstrong, CMAA, Lincoln, NE
Secretary – Doug Killgore, CMAA, North Little Rock, AR
Past President – Andy Chiles, CMAA, Orlando, FL
On motion by Andy Chiles, seconded by Lane Green, the 2015 slate of officers was
approved.
II
Information Items:
A
Committee Reports
1
The Accreditation report was presented by Gerry Durgin. A visitation team will
attend the Orlando conference in December, 2015. The committee will host and direct
visitation activities at the conference. Progress has begun on addressing the standards
with review to be ongoing commencing in January. An April 1 benchmark was adopted
to gauge progress. Specifics to be addressed included: Mission Statement, Continuous
Improvement, Surveys, and Progress Reports. Coordinated efforts may include
meetings following the July board meeting and at the state coordinators conference. A
completion date of October 1 was established.
2
Susan Robbins, chair, presented the Awards Committee Report. She related the
desire of the group to standardized rubric utilization and to document that usage
particularly relating to differences in rating. A request was made to move the conference
meeting to Saturday morning to avoid some conflicts. Benefit was realized from the
frequent use of the member portal. A plan to establish a mentoring program was
adopted. A survey will be sent to assess member satisfaction and desires for ongoing
activities.
3
Bobby Guthrie presented the Coaches Ed Committee report. A wealth of
material relative to the NFHS Coaches Education and Certification Program was made
available to board members. Many transitions were experienced for the benefit of the
group. AIC numbers stand at 14,201. They adopted a goal for a 20% increase in
participation for 2015. They intend to continue to publicize the program and inherent
advantages all directed to increase marketing for the advantages of the program.
4
Bill Mayo presented the NEN Committee report. He reported seven of eight
sections were represented at the conference. There were no disasters or accidents to
address this year which is a good thing. All contact information was verified for
accuracy. A request was made to pursue an app to facilitate access of information by
members.
5
John Evers made the report for the Publications Committee. He commended the
invitees for their potential contributions. Topics addressed included the Digital Age,
indexing the archive (available on the website) and improving communication via the
website. Continued use of surveys and evaluation tools will be employed. A wide
variety of articles are being collected and adopted for use. A committee proposal was
given to implement term limit principles to maintain a beneficial balance.
6
The Sports Turf Committee report was given by Hugh McReynolds. He
requested that attention be given to fulfilling sponsor responsibilities. A field
demonstration will be proposed for the 2015 conference. It was determined to eliminate
the field renovation program; assets will be redirected toward more beneficial offerings.
A field recognition program will be proposed for implementation in the future.
B
Committee Action Items
On motion by Phil Rison, seconded by Tim Graham, the placement of Brenda Marshall,
TX, as Section 6 Assistant for the NEN Committee was approved.
C
Conference Meeting Reports
1
Bruce Bowen presented the NEDC report. The slate of officers was announced
as well as the site of the NEDC Summit, Williamsburg, VA, August 2 – 5, 2015.
2
Phil Rison reported on the Past Presidents meeting. The TEF nominee was
determined and will be announced in February. Association activity continues to
increase and is productive for the group.
3
Doug Killgore presented the report on the state presidents meeting. A
compilation of comments will be available to board members.
4
Trish Witkin reported on the collection of section meeting business. Section 3
requested wifi availability at the conference. Section 7 requested the reduction of
outreach quota minimums from 10 to 5 to secure a scholarship to the national
conference.
5
Mike Blackburn summarized the Liaison/ED meeting. Thirty-seven ED’s were in
attendance; all but two states having such were represented by liaisons.
6
Andy Chiles reported on the results Delegate Assembly. A floor request was
lodged to secure attention of the advocate for investigation into the impact of health care
initiatives on our profession and schools.
D
Annual Meeting assignments were reviewed.
On motion by Phil Rison, seconded by Lane Green, the meeting was adjourned at 9:45
am.
NIAAA Board of Directors Meeting # 3
Wednesday, December 17, 2014 – National Harbor, MD
The meeting was called to order at 7:00 am, by President Andy Chiles. Members present
included: Phil Rison, CMAA, KY, Past President;, Trish Witkin, CMAA, CT, Section 1,
President Elect; Doug Killgore, CMAA, AR, Secretary; Karl Heimbach, CMAA, MD, Section 2;
Paul Pendleton, CMAA, TN, Section 3; Ken Mohney, CMAA, MI, Section 4; Lane Green,
CMAA, KS, Section 5; Sandra Howell, CMAA, TX, Section 6; Jean Ashen, CMAA, CA, Section
7; Carter Wilson, CMAA, GA, Region A At Large; Mark Horak, CAA, OR, Section 8; Mark
Armstrong, CMAA, NE, Region B At Large; Tim Graham, CMAA, WA, Region C At-Large;
Bruce Bowen, CMAA, VA, NEDC; Bruce Whitehead, CMAA, Executive Director; Mike
Blackburn, CMAA, Associate Executive Director. Also attending were Gary Stevens, CMAA,
ME, Section 1; Jeff Sitz, CMAA, WI, Section 4; Sr Nancy Perlick, RSM, CMAA, AZ; Section 7;
Rich Barton, CMAA, UT, Region C At-Large
President Andy Chiles presented the welcoming remarks and extended a hale and hardy
welcome to the new members as well as appreciation to all members for their attendance,
contributions, support and encouragement.
I
A
Discussion/Action:
Committee Reports
1
Certification – Sheri Stice and Ed Lockwood presented the report. Investigation
continues on the benefits of a variety of testing methods to provide security and meet the
needs of the membership. They also addressed certification requirements and
limitations of opportunities available in states related to course offerings. Following
research, no changes to the PDF requirements are planned. Recertification was also
addressed; consideration is on-going. Ken Mohney commended the efforts of Sheri and
Ed for their attention to both the progress and integrity of the program.
2
Endowment – Kevin Horrigan made the report on the group’s progress. He
extended appreciation to Les Wright for coordinating efforts on behalf of the Retired
group. He reported new records in the grant outreach program which benefited over 600
members with an investment in excess of $146,000. The auction was successful with
work continuing for preparing for the 2016 Nashville event. The endowment fund
remains above the $1 million mark. No POP Manual changes are requested at this time.
Future goals include: Continuation of IAA submissions for publication, solicitation of
additional outreach opportunities, securing auction items and preparing for future
conferences.
3
Hall of Fame – The report was given by Larry Munksgaard. The committee
continues to refine the nomination and selection process. He asked that the board be
given the opportunity to view the Screening Committee Ratings in addition to the Rating
Committee Ratings for consideration in the selection process. He noted the increasing
pool numbers and excellence alluding to the possibilities of increasing the size of the
induction class. And, due to the increasing pressures for members to return home,
consider changing the timing of the awards banquet event to a weekend evening.
Discussion ensured on the conference schedule regarding reassigning the banquet
occasion and the resulting collateral changes of effort, personnel and events. Options
will be given sober consideration.
4
Leadership Training – Jim Watkins presented the report. More than 100 faculty
members were involved this year in instruction resulting in an increase of energy and
effectiveness. Nine new instructors were used. Thirty-seven courses were presented to
more than 1400 attendees. Review and enrichment was noted on several courses over
the year. Progress continues on both the revision and introduction of courses.
Production work was begun on the PSA video.
Secretary’s Note: Increase purchase of tech supplies: projectors, speakers, etc.
The need for new instructors continues. The board was asked to be aware of
possibilities and submit potential candidates to Jim Watkins.
5
Retired – Les Wright led the discussion. He expressed appreciation for
permitting their involvement in the association and conference. The group focused
concern on pre-1977 athletic administrators, their impact on the profession and
appropriate Hall of Fame recognition for their contributions. The retired group would like
to form and Old Timers committee to assist in securing nominees from the pre-1977 era
for Hall of Fame consideration. (“We always want to help at the conference; we don’t
want to do a lot….”) The committee continues to explore and request occasions to give
back to the association. He requested permission to pursue acquisition, at no charge, of
clothing items to present to the retired members. Tacit permission is granted and will be
communicated. In addition to other functions, retired members worked the NIAAA
booth.
Discussion was given to the need for a reception. In lieu of the reception, a registration
table solely for retirees was requested. This would better serve the segment and
alleviate some crowding at the regular registration area.
On motion by Trish Witkin, seconded by Paul Pendleton, the board approved pursuing a
separate registration table for retired members. Implementation will be pursued at the
conference advisory meeting.
B
Marketing Report – Walt Sargent, made his report to the board. Walt continues efforts to
improve relationships with existing sponsors as well as work on securing new sponsors for the
benefit of the association and its membership. He expressed difficulty in email delivery of call
sheets due to technology complications. A complete progress report was given to board
members. Members were encouraged to deliver any potential sponsor contact information to
Walt for pursuit of mutually beneficial associations.
II
A
Information:
Annual Meeting Report – Andy Chiles briefly addressed the proceedings of the meeting.
B
Recognition of Outgoing Board Members – Mike and Bruce noted the accomplishments
and significant contributions by those departing our midst. Appreciation was extended to Jean
Ashen, Tim Graham, Ken Mohney and Phil Rison.
C
Passing the Gavel – Andy Chiles relinquished presidential duties to Trish Witkin with the
passing of the gavel. Trish assumed direction of the meeting.
D
Presentation of the President’s Ring – Trish introduced Phil Rison for comments on
Andy Chiles and his leadership role with the NIAAA.
E
Assignment of Mentors – Trish Witkin assigned mentors and committee liaisons. Mentor
associations will be: Mark Horak and Sr Nancy Perlick; Paul Pendleton and Jeff Sitz; Lane
Green and Gary Stevens, Mark Armstrong and Rich Barton.
F
Committee Liaisons were assigned as:
AD Conference Advisory Bruce Whitehead, Mike Blackburn, Patty Conrad
Certification Sandra Howell, Jeff Sitz
Coaches Education Lane Green, Andy Chiles
Hall of Fame Mark Armstrong, Mike Blackburn
Professional Development Bruce Whitehead, Mike Blackburn
NEDC Trish Witkin, Mike Blackburn, Bruce Whitehead
Retired Doug Killgore, Carter Wilson
Sports Turf Bruce Bowen
Awards Mark Horak, Rich Barton
Credentials Paul Pendleton, Sister Nancy Perlick
Endowment Karl Heimbach, Bruce Whitehead
Publications Mike Blackburn, Carter Wilson, Gary Stevens
NEN Bruce Bowen
Accreditation Mike Blackburn, Bruce Whitehead
G
Sub-Committee assignments are: (First name is chair)
Finance: Mark Horak, Jeff Sitz, Bruce Bowen, Paul Pendleton
Marketing: Karl Heimbach, Gary Stevens, Rich Barton, Mike Blackburn
Office Policy: Andy Chiles, Doug Killgore, Carter Wilson, Lane Green
Scholarship: Mark Armstrong, Sandra Howell, Sr Nancy Perlick
H
Board members were reminded to complete and submit Committee Chair Evaluations
and forward them to the secretary by January 10, 2015.
I
February Meeting Dates – Trish Witkin informed the board of important dates involving
the February meeting. Members are directed to make travel plans before the Christmas
holiday. Plans should be made with Pat Gowan as directed.
J
Future Board Meeting dates were addressed according to established plans.
III
Once Around
On motion by Phil Rison, seconded by Karl Heimbach, the meeting was adjourned at
10:35 am.