…………………………………………………………………………
NORTHERN IRELAND’S PREMIERE CATTLE EVENT
in association with
………………………………………………………………………………….
WINTER FAIR TRADE EXHIBITOR MANUAL
Thursday 10th December 2009, 9.00am – 5.00pm
www.winterfair.org.uk
CONTENTS
Page 3
Official Contractors
Page 4-6
General Info
Page 8
Showgrounds Map
Page 9-11
Trade Stand Plans
Page 12
Hotel/Guest House Accommodation
Page 13
Directions to the King’s Hall
Page 14
Best Trade Stand Awards
Page 15
Royal Ulster Events 2009
Organiser
Royal Ulster Agricultural Society
King’s Hall Complex
Lisburn Road
Belfast
BT9 6GW
T: 028 9066 5225
F: 028 9066 1264 E: info@kingshall.co.uk
To ensure that your enquiries are directed to the right person, listed below is the team
responsible for various aspects of the Winter Fair:Trade stand Enquiries:
Jenny McNeill
 028 9068 6183
E-mail: jenny@kingshall.co.uk
Technical Enquiries:
Rhonda Geary
 028 9066 5225
E-mail: rhonda@kingshall.co.uk
Livestock and Judging Enquiries:
Karen Hughes
 028 9066 5225
E-mail: karen@kingshall.co.uk
Advertising in the Show Catalogue:
Gail Atcheson
 0786 3546583
E-mail: gail.atcheson@btinternet.com
Marketing & Meida Enquiries:
Tracy O’Toole
 028 9066 5225
E-mail: tracy@kingshall.co.uk
www.winterfair.org.uk
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ORGANISERS OFFICE
Front of King’s Hall
Opening times:Tuesday 8 December
8.30am – 5.00pm
Wednesday 9 December
8.30am – 5.30pm
Thursday 10 December
8am – 6.00pm
OFFICIAL CONTRACTORS
The Society recommends that Exhibitors liaise directly with Contractors about their requirements.
CATERERS
Hamilton & Kirk Ltd
The King's Hall, Balmoral, Belfast
Phone: 028 9066 9341 Fax: 028 9038 2070
E-mail: sales@hamiltonandkirk.co.uk
Contact: Bruce Kirk/Willie Jack
ELECTRICAL
PlUMBING
Can also provide:
Audio Visual Equip
Wi-Fi Broadband, telecoms
AV EQUIPMENT
Event Technical Services Ltd
The King's Hall, Balmoral, Belfast
Phone: 028 9068 1551 Fax: 028 9066 3096
E-mail: admin@ac-electric.co.uk
Contact: Jim McEvoy/Erick Snoddy
Event Technical Services Ltd
The King's Hall, Balmoral, Belfast
Phone: 028 9068 1551 Fax: 028 9066 3096
E-mail: admin@ac-electric.co.uk
Contact: Jim McEvoy/Erick Snoddy
Focus Audio Visual
Contact: Roy Porter
 07874 006777 / 028 9443 3848
 roy@focusav.co.uk
B G Audio Visual
Contact: Brian Greer
 07828 570842
 b.greer2@ntlworld.com
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FLORISTS
Hillmount Nurseries
Upper Braniel Road, Gilnahirk, Belfast
Phone: 028 9044 8213 Fax: 028 9044 8822
Contact: Robin Mercer
STAND FITTERS / FURNITURE ECS
Phone: 00353 45435800
www.ecs.ie
Hillmount Nurseries
Upper Braniel Road, Gilnahirk, Belfast
Phone: 028 9044 8213 Fax: 028 9044 8822
REFRIGERATION EQUIPMENT
Lowe Refrigeration Company,
101 Ballynahinch Road, Carryduff, Co Down
BT8 8DP
Phone: 028 9081 2248 Fax:- 028 9081 2608
Contact: Alison Gregg
TELEPHONES
B.T. Northern Ireland
Phone: Elaine Carlisle on 028 9021 4413
HOSPITALITY UNITS
UMEX (Ulster Mobile Exhibitions)
55 Main Road, Cloughy, Co Down BT22 1JB
 028 4277 2300  www.umexhire.com
WATER COOLERS FOR HIRE
Antrim Hills Spring Water
100 Irish Hill Road, Ballyclare BT39 9NA
 028 9332 2325  sales@antrimhills.com
MOBILE CREDIT & DEBIT CARD TERMINALS
123 Hire Ltd, Elliot House, 10-12 Allington Street,
London SW1E 5EH
 0870 20 30 123 Fax: 0870 20 60 123
 hire@123hire.net
www.123hire.net
www.winterfair.org.uk
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GENERAL INFORMATION
ADVERTISING SIGNS ON ROAD SERVICE PROPERTY
Please note that the Roads Service has notified us that Article 87 of The Roads (NI) Order 1993
states that it is an offence for “any person who without lawful authority displays any
advertisement, upon the surface of the road or upon any tree, structure or other works in or on a
road”. Full particulars of Article 87 may be obtained from the Society.
BANKING
The cash dispenser at the front of the King’s Hall will be available.
BANNERS
PLEASE NOTE THAT PVC BANNERS ARE NOT PERMITTED AT THE SHOW AND WILL BE
REMOVED BY THE ORGANISER.
BEST TRADESTAND COMPETITION
Judging will take place during the morning to decide the Best Large Tradestand and runner-up
and the Best Small Tradestand and runner-up. Presentation of prizes will take place at the
winning stands around lunchtime and the Steward for the Competition will advise winners of the
timing of the presentation.
MOVEMENT OF ANIMALS TO AND FROM SHOW ON DIFFERENT DAYS
Movements to a Show
On arrival at the Show, the cattle must be accompanied by a fully completed MC2 document and
proof of a negative result to the Brucellosis Pre-Movement Test. The top three copies (MC2AWhite, MC2B-Yellow and MC2C-Pink) must be brought to the Show. All three copies will be
checked by a Show representative then stamped with the Show stamp. The MC2A(white) will be
retained by the Show operative to electronically move the animal(s) to the Show.
Movements from a Show
1. To cover the return of animals from the Show, the Show staff will issue a ‘move out’ MC2
(issued to the Show by the local DVO/DDO) referencing the serial number of the inbound
MC2. The MC2A (White) copy should be sent to the DVO and the MC2B (yellow) and
MC2C (pink) copies should be given to the exhibitor. The MC2B, with a yellow sticker
attached, must be returned to the herd keepers local DVO within 7 days (to avoid an NMN
status) and the MC2C, with corresponding pink sticker attached, should be kept for
his/her records.
2. Where the exhibitor has their sticker book with them the Show will issue them an MC2
endorsed with the herd number of the exhibitor and the serial number of the ‘move in’
MC2. The MC2A (white) and MC2B (yellow) ‘move out’ copies should be stapled to the
yellow ‘move in’ copy and have a yellow confirmation sticker applied. This should then be
sent to the DVO by the Show operatives. The MC2C(Pink) ‘move out’ copy should be
stapled to the Pink ‘move in’ copy and have the corresponding pink sticker applied. This
should be given to the Herd keeper for his/her own records.
BIO-SECURITY PROTOCOLS
The following bio-security protocols have been agreed with DARD Veterinary Division.
Pre-movement testing for Brucellosis for breeding animals over 12 months will be required.
MC2 permit to the Winter Fair must be presented prior to offloading animals.
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All transport vehicles entering the RUAS must be clensed and disinfected on the farm before
arrival. All vehicles not remaining in the showgrounds must be clensed and disinfected by the
exhibitor/agent prior to returning to the showgrounds to collect animals for return to the farm. A
power wash facility and back sprayer containing disinfectant will be available.
EXHIBITORS FROM OUTSIDE NORTHERN IRELAND
In the case of entries from outside Northern Ireland, it is the sole responsibility of exhibitors to
ensure that their animals meet all veterinary import and export regulations in force to enable their
animals to travel to the Royal Ulster Winter Fair, and return, with the necessary import and export
certification. For bio-security reasons animals imported for the event, will be stalled in an EU
collection centre, Separate facilties for vehicles, trailers, washing. Livestock preparation and
milking will be provided within this collection centre.
BUILD-UP
All goods must be in position on Wednesday 9 December 2009 and remain on the stand until
after the Fair closes at 5pm on 10 December 2009. The King’s Hall will remain open until 8pm
on Wednesday 9 December to allow exhibitors to complete their stand. No vehicle or trailer of
any kind will be permitted to enter the Hall to deliver or remove goods.
NB Build up on Stands F2, F3, G2, G5 and G6 in the King’s Hall may only begin after 4.30pm
on Wednesday 9 December and must be cleared immediately after the Show closes. This is
because of ramp access.
PLEASE NOTE THAT CHILDREN WILL NOT BE PERMITTED INTO THE HALLS DURING BUILD-UP
AND BREAKDOWN PERIODS.
BALCONY KING’S HALL
Please note all stands are Octanorm Shell Scheme stands built by ECS. Please be aware that
nails, tacks etc cannot be used, only blue tac and other types of sticky fixtures may be used. A
charge of £25 per panel will be charged if shell stands are damaged.
UNITS / CARAVANS / LARGE MACHINERY
All caravans, large machinery and mobile units must be delivered to the King’sHall by 11am on
Tuesday 8 December. Exhibitors are encouraged to deliver exhibits earlier to ease build-up
congestion.
THE ANNEX - GROUND FLOOR KING’S HALL
Large exhibits in the The Annex adjoining the Kings Hall will be advised of when their exhibits
will be required on site.
BREAKDOWN/REMOVAL OF GOODS
All exhibits, including machinery, must be removed from the Exhibition Halls by 10.00am on
Friday 11 December 2009.
CARPET
All stands will be carpeted free of charge except stands J4 – J29 in the Annex. These stands will
be floored due to the majority of exhibits being machinery and other heavy goods.
CATERING ON TRADE STANDS
Exhibitors' attention is drawn to Regulation 21 in the Prospectus. The Society will allow tea;
coffee and biscuits to be provided and given away by exhibitors, however, any other foodstuffs
must be obtained through the Society's official caterers, Hamilton & Kirk.
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CATERING OPENING HOURS
Wednesday 9 December - Café Corner 9.00am to 7.00pm.
Thursday 10 December
The Elmwood Grill
Café Corner
The Pinewood Snack Bar
Members’ Bar in the Kings’ Hall Conference Centre
Abercorn Suite in Conference Centre
The Tudor Bar
7.30am to 4.00pm
8.30am to 5.00pm
9.00am to 3.30pm
11.30am – 4.00pm
11.45am – 3.00pm
11.30am – 5.00pm
CLEANING OF STANDS
It is the responsibility of each exhibitor to have their stand clean prior to 9.00am when the Fair
opens.
FIRST AID
The First Aid room is situated close to Café Corner at the front of the King’s Hall.
GAS INSTALLATIONS
Butane gas may be used within the King’s Hall Complex but must be removed overnight.
Propane gas must be piped into the building from an exterior location, agreed in advance, and
under no circumstances will propane gas be permitted in any building.
All tradestands with an LPG installation will be required to provide a CORGI certificate
confirming the safety of the LPG installation. The CORGI certificate must be available
when requested.
GOODS LIFT
The goods lift from the Ground Floor to the Balcony will be in operation from 8.30am until 8pm
on Wednesday 9 December 2009. The lift will also open as soon as possible after the event
closes at 5pm. Size: 6m long x 2.2m wide x 1.8m high. Can lift up to 3 tonnes.
LASER PENS
Laser pens are banned from the Showgrounds and anyone found using these will be removed
from the premises and may be liable to prosecution.
LIVESTOCK ON STANDS
All livestock exhibited on tradestands must be delivered and unloaded between 5pm and 7pm on
Wednesday 9 December and must remain on the stand until the Fair closes at 5pm on 10
December. Please note that livestock must not be moved to the Nugent Hall for overnight
accommodation.
Upon arrival at the Showgrounds, all Beef Breed exhibitors must make contact with Rhonda
Geary to arrange unloading. Livestock exhibited on tradestands must be securely tethered in
pens which are not open-ended.
PARKING
Free parking will be available within the Showgrounds.
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PROPANE GAS
Exhibitors should note that propane gas cylinders are a health & safety hazard and are not
permitted within the Show.
STANDFITTING
Specialist standfitting may be ordered through the following local companies:Dimension Display Int
Tel: (028) 9267 3371 Contact: Tommy Somerville
Excite Exhibition & Display Tel:- (028) 9080 5050 Contact: Colin Cummings
Exclaim
Tel:- (028) 9041 0006 Contact: Barry Robinson
Parker Butler Ltd
Tel:- (028) 9070 5678 Contact: Sean Hall
The Display Team
Tel:- (028) 9127 5616 Contact: John Kelly
TOILET FACILITIES Build–Up
Tuesday 8 December The Link between the King’s Hall & Nugent Hall
Wednesday 9 December
The Link between the King’s Hall & Nugent Hall
Toilets beside Café Corner front of King’s Hall
ACCESS TICKETS
To gain access to the Winter Fair please ensure you have a ticket.
Exhibitor tickets are allocated free of charge as follows: 1-9 sq m
4 tickets
10-18 sq m
6 tickets
19+ sq n
8 tickets
Extra tickets may be purchased at the Organiser’s Office at £6.50.
CORPORATE INVITATION TICKETS
Now available to order
Invite your clients or prospective clients to the
Royal Ulster Winter Fair
 Order now pay January 2010.
 Only tickets received through the turnstiles are invoiced. Eg Order 40
tickets and 25 are received through the turnstiles, you will only be
charged for 25 tickets.
 £6.50 per ticket.
 Minimum order 20 tickets
To order: - E:
jenny@kingshall.co.uk T: 028 9066 5225
www.winterfair.org.uk
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Parking
Main
Entrance
The
Annex
Organisers Office
www.winterfair.org.uk
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King’s Hall Ground Floor & Annex
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ACCOMMODATION (ALL WITHIN A 3 MILE RADIUS OF KING’S HALL)
Malmaison Hotel
34-38 Victoria Street
Belfast
BT1 3GH
Phone: 02890 220200
www.malmaison.com
Beechlawn House Hotel
4 Dunmurry Lane
Dunmurry
Phone: 02890 602010
Benedicts Hotel
7 - 21 Bradbury Place
Shaftesbury Square
Belfast
Phone: 02890 591999
www.benedictshotel.co.uk
Malone Lodge Hotel & Apts
60 Eglantine Avenue
Belfast
Phone: 02890 388000
www.malonelodge.com
Days Hotel
40 Hope Street
Belfast
Phone: 02890 242494
Ramada Hotel
119 Milltown Road
Shawsbridge
Belfast
Phone: 02890 923500
www.ramadabelfast.com
Dukes Hotel
65 - 67 University Street
Belfast
Phone: 02890 236666
Travelodge Hotel
15 Brunswick Street
Belfast
Phone: 0870 1911687
www.travelodgebelfast.co.uk
Hilton Belfast
4 Lanyon Place
Belfast
Phone: 02890 277000
www.hilton.co.uk/Belfast
Holiday Inn Belfast
22 Ormeau Avenue
Belfast
Phone: 0870 4009005
www.belfast.holiday-inn.com
Jury's Inn
Great Victoria Street
Belfast
Phone: 02890 533500
www.jurysdoyle.com
Madisons Hotel
59 - 63 Botanic Avenue
Belfast
Phone: 02890 509800
www.madisonshotel.com
Park Plaza Belfast
Belfast Int Airport
Belfast
BT29 4ZY
Phone: 028 94457000
www.parkplazabelfast.com
Corp Rates Available.
Ten Square Luxury Hotel
10 Donegall Square South
Belfast
Phone: 02890 241001
www.tensquare.co.uk
Europa Hotel
Great Victoria Street
Belfast
Phone: 02890 271066
www.hastingshotel.com
Holiday Inn Express
106 University Street
Belfast
Phone: 02890 311909
www.hiexpress.co.uk
Failte Guest House
Mr & Mrs P Cormacain
11 Finaghy Park North
Belfast
BT10 0HQ
Phone: 02890 619610
Wellington Park Hotel
21 Malone Road
Belfast
Phone: 02890 381111
www.wellingtonparkhotel.com
Guest Houses within a three mile
radius of Balmoral Showgrounds are
listed below:
The Old Rectory
Ms Callan
148 Malone Road
Belfast
Phone: 02890 667882
www.anoldrectory.co.uk
Warren Guesthouse
Mrs Mary Hughes
10 Thornhill Road
Dunmurry
Phone: 02890 611702
www.warrenhouseni.com
For more accommodation please see
www.discovernorthernireland.com
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Directions to the King’s Hall
If using a Satelite Navigation system use BT9 6GU
From the M1 Motorway: Exit at Junction 2 and follow the signs to The King’s Hall.
From the M2 Motorway /Belfast International Airport: Follow the Westlink to M1 and exit
at Junction 2, follow signs to The King’s Hall.
From the George Best City Airport: Follow signs to Dublin on the Sydenham By-Pass,
onto the Westlink and then M1. Exit at Junction 2, follow signs to The King’s Hall.
From Belfast Docks: Follow signs for Westlink and M1 Motorway. Take first exit off M1,
signposted to The King’s Hall and follow signs to the King’s Hall.
From the Outer Ring (A55): Follow the directions towards Lisburn, The King’s Hall is
clearly sign posted
M1/ Westlink Road Works
Please be aware that from the end of January 2006 there will be major roadworks on the
Westlink. Please ensure you allow extra time for your journey if you use this route. You
can sign up to an email alert system www.roadsni.gov.uk/westlinktrafficalert or Tel 0845
712 3321. Information also available at www.trafficwatchni.com
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BEST TRADE STAND AWARDS
Any stand 3sqm up to 23sqm
Best Small Trade Stand
Reserve
Any stand 24sqm +
Best Large Trade stand
Reserve
All Trade stands are automatically entered for the Competition
The object of the Competition is to encourage exhibitors to stage an attractive display.
The guidelines for judging will be based on Stand layout, the attractiveness of the exhibit
in relation to the product or service being sold and the helpfulness and attitude of the
staff.
Judge: Mr Bill Penton
Penton Publications Ltd
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CALENDAR OF EVENTS 2010
5th March
RUAS Annual Meeting
King’s Hall Complex
22-24 Jan
6 Feb
13-14 Feb
19-21 Feb
26-28 Feb
28 Feb
1-14 Mar
10-11 Mar
22-24 Mar
6 Apr
15-17 Apr
18 Apr
12-14 May
Holidayworld
Ulster Poultry Show
NI Motorcycle Festival
Self Build, Extending & Renovating Homes Show
The Wedding Journal Show
IKC Newtownards Dog Show
Belfast Music Fesitval
UCAS Education Convention
IFEX
Open Dog Show
Stitch & Creative Crafts Show
Banbridge Dog Show
Balmoral Show
Balmoral Show
12 – 14 May 2010
Horses, Ponies, Sheep
Entries Close 3rd March
Cattle, Goats, Pigs, Poultry,
Pigeons, Eggs, Rabbits
Entries Close 19th March
Show Jumping Competitions
Entries Close 7th April
Dairy Cattle (Final entries)
Entries Close 27th April
Sheep Shearing Competitions
Entries Close 30th April
Winter Fair
Royal Ulster Winter Fair
9th December 2010 (TBC)
www.winterfair.org.uk
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