Threatened Plants Tasmania Executive Meeting Minutes Saturday 28 April 2012, 11.30 am Royal Tasmanian Botanical Garden, Hobart Chaired by: Viv Muller Minute taker: Robin Garnett Attended by: Phil Collier, Robin Garnett, Geoff Curry, Viv Muller, Richard Schahinger, Chris Obst, Margaret Davies 1. Apologies: Alison van den Berg, Nell Hilliard, Michael Swanton 2. Minutes from meeting of 10 February 2012: Accepted as true and correct. Moved Geoff Curry, seconded Phil Collier. Motion accepted. 3. Business Arising • Cradle Coast NRM will provide support for data entry. Phil has handed over the raw data from monitoring transect of Prasophyllum alpinum from the Vale of Belvoir but has not received entered data yet. Phil to follow up • Future funding –the draft of a grant for funding the orchid seed work has been prepared but Nigel Swartz is too busy to do further work at present; no word heard of the fate of the Fonterra grant • Field trip policies and procedures – Alison could not find anything about Wildcare’s weeding policy on its website; ChemCert training – it has not been possible to find enough TPT coordinators available for a weekend course and they are not free on weekdays. Our funding has to be committed by 30 June 2012. Viv will contact Kingborough Council about the possibility of a combined TPT Landcare weekend course. She will also email the wider TPT membership to see if others who go on field trips are interested in taking part. • The Exec committee will continue to bear in mind the priorities for 2012-3: field trips, new members and contributing to the NVA; helping members with plant identification, and inviting speakers. 4. Correspondence From Wildcare - The Wildcare treasurer, Craig Saunders has handed over to Liz Charpleix. Wildcare groups will operate their financial affairs through new bookkeeper Carol Pacey. Robin asked all the organisations that TPT has linked to on its website to reciprocate the linkage. All responded in the affirmative. 5. Reports a. Treasurer: Financial statements and asset list (Viv) The remaining LAP grant money has been committed for web maintenance and the next lot of LAP money for administration ($250) has been received. The TSN money reserved for a fire at Milford will be reallocated. Acceptance of the treasurer’s report was moved by Geoff, seconded by Robin and Carried. b. FAHCSIA Community Grant (Viv) – funds from this grant have been spent on petrol vouchers, weeding tools, UHF radios and, hopefully, will be spent on the Chemcert Course. c. Henry Somerset reserve – Phil and Peter Tonelli hired a slasher and cut fire breaks so that Gunns could burn one section of the reserve. If Gunns carries through with its planned burning regime TPT will need further funding for fire breaks in future. The committee agreed to reallocate $1000 of the TSN funding to fund fire breaks for the next five years. d. Cradle Coast NRM – has agreed to fund data entry. Phil will clarify with Sue Botting what other TPT activities are to be funded by CCNRM. e. Glenorchy Council – Chris has coordinated counting and weeding of Velleia paradoxa at Amy Street. He will continue to do this every 6 months and will keep Glenorchy Council and DPIPWE informed. f. Future funding strategy/opportunities A meeting between Viv, Richard Schahinger and Magali Wright (NRM South Biodiversity Coordinator) may lead to some combined TPT-NRM South funded projects. There may be opportunities for similar relationship with NRM North. Robin to make enquiries. In future we could work towards having a TPT coordinator funded by combined NRMs. 6. General business a. Web site Phil’s test of the website’s capability for handling field trip enrolments and enquiries has revealed some problems. Phil to attempt to improve this function and conduct another test. Some pages of the website need regular review and update. Robin to check and organise updates on a monthly basis. b. NRM south initiative See above: Future funding strategy/opportunities c. Milford burn Due to lack of staff and other issues the Hobart City Fire crew has not been able to burn at Milford. Richard will approach the local Tasmania Fire Service to see whether they are able to do it. d. Lending of TPT equipment We decided that TPT members who regularly go on field trips can make application to the TPT committee to borrow GPS units to practice using them outside field trip times. The software will be loaded on their computers, one-on-one training will be given. They will be encouraged to complete the cycle of GPS recording →enter data on computer →enter data in Natural Values For training and use?) The committee gave permission for Geoff to use a TPT GPS to monitor the positions of rare orchids in WA, and for Robin Garnett, Alison van den Berg and Margaret Davies to be issued with GPS units for pre-field trip practice. We do not need to lend radios in the same way. Two radios need to be moved from the North to the South. e. Data entry into the NVA The NVA has had some changes to its data entry form. Phil asked whether Richard or Wendy could write a special TPT proforma to simplify data entry into the NVA Richard to follow up. f. High visibility jackets High-vis jackets are rarely worn on TPT field trips at present. Geoff will review the TPT guidelines and report back to the committee. e. Spring-Summer field trips Phil presented the schedule of field trips that we had settled on during the planning meeting. f. Future general meetings The next general meeting will be on Saturday 18 August at the RTBG. We will ask Wendy to invite Greg Jordan to be the speaker. Robin to contact Wendy. Other general meetings will be held at Coles Bay on 4 November and at the Vale of Belvoir on Jan 26 2013. 7. AOB There was no other business and the meeting closed at 12.20 pm.