After a Graduate Student Applies – What Next?
1. E-mail from SGPS
 Acknowledges Western receipt of application
 Introduces Student Center
 Introduces Reference System
 Links program website and contact from PIPE to applicant
http://grad.uwo.ca/_files/downloads/information_systems/WesternApplicationEmail.doc
Dear "Applicant First Name",
Thank you for your application to graduate studies at The University of Western Ontario. This email confirms that we have received
your application to the following degrees: “List of programs applied to”
For an overview of the graduate application process at Western, please visit the 'Applying to Graduate Studies' section our website.
At the top of this email, we have noted your Western ID number. This information is the key to activating your Western Identity.
Once you have activated your Computer Account you will be able to log into the Student Center, Western’s portal for student
information, which we will use to communicate with you about the status of your application.
As an applicant, the Western Student Center will allow you to:

Update personal information (including contact information)

Check your application status

Explore the Western course catalog

Accept an offer of admission
How to Activate your Western Identity and Access the Student Center:
1.
2.
3.
Obtain your individual Western Access Code (Western ID and OUAC Reference Number required)
Activate your Western Identity (Western ID and Access Code required)
Access the Student Center with your Western Identity
Western has transmitted electronic requests to your referees on your behalf. We recommend that you contact your referees to ensure
they have received these requests. You may access the graduate reference system in order to check the status of your references,
change/update email addresses, request new references in place of existing ones, and alert us of impending delivery of a reference
letter by means other than the electronic form.
Access to the reference form system is available via the following web address: http://grad.uwo.ca/gears/studentLogin.cfm.
Login ID: “applicant’s last name”
Access Key: “unique number available in GEARS under Reference Index”
In order to ensure the most efficient processing of your application, please make sure you forward all required supporting
documentation to the program to which you have applied. We also encourage you to visit your program’s website to learn more about
the application and admissions process. “link to website provided”
Finally, if you have any further questions regarding the application process, please do not
hesitate to contact “link to program contact from PIPE”
Thank you once again for your application. At Western we recognize the importance and value of our graduate students and know that
a highly talented and diverse student body can significantly enhance the character and quality of our academic community. We hope
you can join us on campus in the near future.
Regards,
Linda Miller
Vice Provost, Graduate and Postdoctoral Studies
The University of Western Ontario
After a Graduate Student Applies – What Next?
2. Access Code (PIN) Retrieval
 Obtain Access Code
 Process maintained by Office of the Registrar Web Team
https://studentservices.uwo.ca/secure/PIN/GetPinInfoOUAC.cfm
After a Graduate Student Applies – What Next?
3. Activating your Western Identity
 Obtain Western Identity
 Process maintained by ITS at Western (519) 661-3800
https://idm.uwo.ca/uwo/activate/activateAccountController.jsp
If information incorrect:
If information correct:
.
.
.
.
.
.
Applicant presented with temporary password:
Applicant directed to Log In to the Identity Manager with new User ID and
Password:
Password automatically expired and applicant directed to choose new
password:
Operation successful, account activated:
After a Graduate Student Applies – What Next?
4. Responding to an Offer of Admission
 Submit decision through Student Center
 Process maintained by Western Information Systems Group
https://student.uwo.ca/psp/heprdweb/?cmd=login
Log in using Western Identity:
After choosing Accept or Decline:
Accept option:
Decline option: