CIRCULATION WORKING GROUP (CWG)
ANNUAL REPORT FOR 2005-2006
The 2005-2006 membership of the Circulation Working Group (CWG)
included Sue Dietl, Chair (Hesburgh), Judy Kendall (Hesburgh Circulation), Marcy
Simons (Hesburgh Reserve), Debby Webb (Architecture), Diane Grams
(Chemistry/Physics), Tracey Morton (Engineering), Karen Malling (Life Sciences),
Karen Lanser (Math), and David Williams (Meeting Recorder). Mandy Havert
attended numerous meetings as a liaison with Library Systems office on circulation
and reserve issues.
Representatives of the other MALC libraries, i.e., Kevin Blowers (Bethel),
Mary Ellen Hegedus (Holy Cross), and Lisa Karle (Saint Mary’s) attended meetings
only when notified of proposed agenda items that may also affect them.
As a “self formed” group, no official charge was written for CWG. Over
the years the group loosely defined a general charge for itself to describe its range of
activity: (1) Share and discuss any and all news relating to or having an impact on
circulation and reserves; (2) Formulate processes and procedures for circulation and
reserve functionality; (3) Serve as a conduit for circulation and reserve needs,
questions, and recommendations; (4) Test circulation and reserve functionality in
new Aleph releases; and (5) Work with the Library Systems department to plan and
implement technology pertaining to circulation and reserves.
Listed below are samples of the group’s activities in 2005-2006:

Assisted in prioritizing the Circulation Enhancement Group’s list of
enhancements for submission to the central NAAUG committee.

Worked to define parameters for scrubbing of patron records to resolve
problems that developed in the process.

Implemented e-mail notices for recalls and holds as well as for overdue
notices to undergraduate students.

Identified and worked with Library Systems to resolve problems with
Version 16’s use of global and local patron records.

Identified and helped Systems resolve a serious flaw that occurred when
patrons did recalls via My Account.

Pushed for the periodic deletion of non-current local patron records across
MALC.

Tested circulation and reserve Service Pack changes.

Made preparations for the libraries’ use of the University Spousal card.

Began work on a new, stronger recall policy for the libraries to ensure
faster return of recalled items.
PROGRESS TOWARD ACHIEVEMENT OF 2005-2006 GOALS
Assist in expanding e-reserve processing and responsibility to the branch libraries.
Goal 1: Provide enhanced and secure access to the Libraries resources and
services
Due to change of supervisor in Reserves, this was not done.
Will go into next year’s goals.
Assist in review of degree to which defaults on library borrowing rules take place.
Goal 5: Increase the effectiveness of the libraries organization.
Assisted in writing new, stronger policy to get
recalled items returned by due date.
CIRCULATION WORKING GROUP GOALS FOR 2006-2007
Library Strategic Plan
Goal/Action Item
Department/Committee
Item
Timeline
Goal 5: Increase the
effectiveness of the libraries
organization
c) Create more efficient work
flows and lines of
communication
Assist in expanding ereserve processing and
responsibility to the branch
libraries
Start: October, 2006
End: June, 2007
Goal 5: Increase the
effectiveness of the libraries’
organization
c) Create more efficient work
flows and lines of
communication
Plan for and execute the
implementation of the new
recall policy.
Start: July, 2006
End: Fall, 2006
Goal 5: Increase the
effectiveness of the libraries’
organization
c) Create more efficient work
flows and lines of
communication
Assist in testing and
implementing Aleph
Version 18
Start: January, 2007
End: July, 2007