Division of Student Affairs/ studentaffairs.lasalle.edu/activities/
Program Planning Checklist ~ Student Programming Center ~ 307 Union Building
Student Programming Internal Organization Action
Remember to check off the boxes that apply to your program.
Complete a programming proposal for funding – DO NOT MAKE ANY PURCHASES UNTIL FUNDING FOR YOUR PROGRAM
HAS BEEN APPROVED.
Advisor/Student Organization: Share programming ideas with your student organization, advisor or Resident Coordinator
Create a publicity campaign for you program (see “Advertising Your Program handout)
Delegate secure responsibilities for the program to your fellow organization member
Secure professional staff volunteers if they are required for your program if deemed necessary.
Communicate with your student organization members and volunteers on the itinerary for the program.
Campus Partners in Programming Checklist:
The Student Programming Center staff can assist with making connections with campus partners during the
programming experience.
Remember to check off the boxes that apply to your program.
Administrative Services: Contact Administrative Services for when using space in the Union
Building, residence hall lounges, and Union patio for set up needs and electrical requirements
Athletics Department: Contact the Athletics Department if you wish to use the Explorer
logo on any graphics or t-shirts and reserving space in the Hayman Center.
Dining Services: Contact Dining Services if you need your program catered or you need
permission to use an outside caterer.
Room Reservations: Use the mylasalle Portal to make room reservations.
Security and Safety: Contact Security and Safety if the program needs campus Security
Guards to be present.
University Communications: Contact University Communications if you wish to use the official
La Salle University logo on graphics or logos
Date of Completion
External Campus Partners in Programming Checklist:
The Student Programming Center staff can assist with making connections with external campus partners during
the programming experience.
Remember to check off the boxes that apply to your program.
EMT/Ambulance Service
Events Security Guards (Non-La Salle)
Hotel/Transportation
Novelty/Inflatable Attractions
Date of Completion
Payment of Vendors/Reimbursement Check List:
The Student Programming Center staff can assist with making connections with campus partners in the Finance and
Administration Office during the programming experience.
Remember to check off the boxes that apply to your program.
Date of Completion
Review documentation for payment with the Director of the Student Programming Center.
Legal documents MUST be signed by a University Official. Students CANNOT sign legal
Documents such as contracts, Standard Riders, Waivers, etc.
Vendor Information Form: The vendor will need to complete the Vendor Information Form
if the vendor you are working with is being paid with a check from La Salle University.
Payment for Program Expenses: You must discuss the form of payment for program vendors
and program expenses with the administrator who supervises the budget paying for program.
Retrieve checks from the Finance & Administration (remember the Check Request and
deadline is Monday at noon.) Checks are cut on Thursday afternoons.
Bus Program Request Check List
Remember to check off the boxes that apply to your program.
Make an appointment with the Programming Coordinator in the Student Programming
Center complete and review the Bus Request Form no later than five weeks before the date
of your proposed program.
Complete and review the Bus Request Form with the Student Programming Coordinator in
the Student Programming Center.
Make arrangements with the Programming Coordinator in the Student Programming
Center for ticket sales, retrieval of the Bus Registration Form, Ticket Sales/Sign-Up Sheet
with the names of participants…and any supplemental items for your program
Return any materials lent to you to the Student Programming Center after your program.
Date of Completion
Ticket Sales/Sign-Up Request Check List
Remember to check off the boxes that apply to your program.
Date of Completion
Make an appointment with a professional staff member in the Student Programming
Center complete and review the Ticket Sales/Sign-Up Request Form.
Complete and review the Ticket Sales/Sign-Up Request Form with a professional staff
member in the Student Programming Center.
Create coupons for distribution to students participating in your program.
Give the coupons (cut, numbered, and in numerical order) to a professional staff member in
the Student Programming Center for distribution to participants as they sign-up for your
program.
After the Last Day of Ticket Sales/Sign-Up: Make an appointment with a professional
staff member in the Student Programming Center to retrieve the Ticket Sales/Sign-Up Sheet of
participants , Bus Registration Form, deposits, or any supplemental items for your program.
Return any material borrowed from the Student Programming Center after your program
is completed.
Publicity flyers must include ticket sales start-end dates, times of sales, cost of the deposit
or program, and the ticket sales policy of the Student Programming Center.