WEB MINUTES
ALBERTA SCHOOLS’ ATHLETIC ASSOCIATION
Annual Planning Meeting
December 3-4, 2010, Red Deer Lodge
In attendance:
Executive
Dave Jones, President
Joyce Loucks, Vice President
Kelle Hansen, Executive Member at Large
Tracy Sullivan, Girls Director of Athletics
George Hoyt, Boys Director of Athletics
Staff
John Paton, Executive Director
Michelle Ross, Deputy Director
Tyler Callaghan, Assistant Director
Michael Steele, Project Assistant
Cori Wallace, Administrative Assistant
Commissioners
Steve Lush, Team Handball
Pat Forsyth, Girls Rugby
Darcy Younghans, Badminton
Darryl Smith, Cross Country
Jody Watson, Girls Basketball
Susan Moncks, Girls Volleyball
Carolyn Martin, Curling
Jeannie Monilaws, Cheerleading
Ryan Reed, Boys Basketball
Michael Vaughan, Boys Volleyball
George Grant, Wrestling
Bruce O’Neil, Track & Field
Zones
Tom Parker, Calgary Zone Rep
Dean Sawatzky, Calgary Ind Rep
Kris Fedun, Edmonton Public Rep
Brian Buchynski, Edmonton Public Rep
Randy Whitehead, South Zone President
LeeAnn Hughson, South Zone Rep
Jeff Anderson, Central Zone Rep
Larry Wagner, Northwest Zone Rep
Nicole Polishuk, Northeast Zone Rep
Maurice Richard, Northeast Zone Rep
Bill Bobenic, Calgary Zone Rep
Karen Sargent, Calgary Ind Rep
Scott Sinclair, Edmonton Public Rep
Norma Smith, Edmonton Metro Rep
Pat Pyne, South Zone Rep
Shawna Pearman, Central Zone Rep
Tricia McCambly, South Central Zone
Erin Martin, Northwest Zone Rep
Daryl Venance, Northeast Zone Rep
Tim Schultz, North Central Zone Rep
Other Board
Jeff Bath, Alberta Education
Barb Young, HPEC
Regrets
Greg Bass, CASS
Nancy Melnychuk, AUAA
Pat Chizek, Officials
Serafino Scarpino, ASPA
Craig Patton, Boys Rugby
Daryn Galatiuk, Sportsmanship
Eoghan Curran, ASPRWF
Darryl Christensen, Member at Large
Dr. Bob Day, ACAC
Marg Derbyshire, South Zone Secretary
Patrick Loyer, ATA
Bill McConkey, Football
Meeting was put into session at 1:15 pm
1.0
Presidents Remarks/Welcome and Establishment of Votes
Voting Strength: 33
2.0
Adoption of the Agenda
It was moved and seconded to adopt the agenda as circulated.
MOTION CARRIED
3.0
Minutes of Annual General Meeting, May 14-15, 2010
It was moved and seconded to accept the Minutes of the Annual General Meeting as
circulated, May 14-15, 2010.
MOTION CARRIED
4.0
Financials
4.1
Audited Statement: September 1, 2009 – August 31, 2010
John discussed and reviewed the audited financial statement.
Discussion on the creation of the Society of Alberta School Sports to facilitate
AGLC rules for the casino fundraising.
4.2
Interim Statement: September 1, 2010 – December 2, 2010
John discussed and reviewed the interim statement.
It was moved and seconded to accept BOTH the Audited and Interim Statements.
MOTION CARRIED
4.3
Appointment of Auditor for 2010/2011
It was moved and seconded to appoint Dennis Ormrod C.A. for the 2010/11 school year.
MOTION CARRIED
5.0
Business Arising
5.1
Paperless meetings (APM/AGM)
Idea of paperless meetings at the APM and AGM was discussed.
ACTION ITEM: Investigate the rules surrounding work information on personal laptops,
power supply at venues, information passed by memory stick or email.
5.2
Student Leadership Conference
Four students delegates attended and presented on their experience at the
Student Leadership Conference in Indianapolis.
5.3
APM/AGM Meeting Dates
The idea of moving the date of the APM/AGM to a weekday meeting, rather than
a weekend meeting was discussed.
It was moved and seconded to change the AGM date to a Thursday/Friday (May
12-13) on a trial basis.
MOTION CARRIED
6.0
Reports
6.1
President
Dave Jones reported on progress of the ASAA and his involvement during his
term as President.
6.2
Executive Director
John provided an update on sponsorship discussions with Don Horne and status
of current sponsors. Updates were also given on the continued growth in the
area of the AIAAA and the new initiative that is underway with the Online
Coaching.
6.3
AIAAA Report
Tyler provided updates on AIAAA and the status of the upcoming first annual AD
conference in June.
6.4
Commissioners: Track, Rugby, Golf, Cross Country, Football and Volleyball
Written reports were reviewed and commissioners provided highlights which
included the following recommendations:
Track: start rule is a major discussion item
Rugby: consistency of zone participation. Zones shouldn’t be opting in
and out of provincials. Another suggestion of offering consolation
plaques at provincials.
Golf: girls scoring is still an issue
6.5
Other Reports
CSSF: John provided a verbal report. John and Dave attended the CSSF AGM in
Niagra Falls. Written reports were distributed, highlights included: BC requiring a
concussion specialist at all football games; Many provinces are embarking on
coaching classes; PEI has added flag football to their sanctioned sports; ON
Human Rights Commission brought in regarding a female athlete wanting to play
on a male team even though a female team was available. Dave Jones was
elected as the CSSF Vice-President, on a two year term.
HPEC: Barb Young gave a verbal report on the progress HPEC has been
making. Working with Jeff Bath from Alberta Education on curriculum
development.
Alberta Education: Jeff Bath gave a report and highlighted a document entitled
“Inspiring Action” which is expected to provide the framework for the next 20
years. This will be the first time the School Act has been changed in 25 years.
Includes healthy eating, activity and mental health as part of the curriculum
AUAA and ASRPWF submit a written report which were reviewed by the Board.
It was moved and seconded to accept all reports.
MOTION CARRIED
7.0
New Business
7.1
Fall 2012 Bids
Uncontested:
7.1.1 Cheerleading – Brooks Composite
7.1.2 2A Girls Volleyball – Immanuel Christian
7.1.3 3A Boys and Girls Volleyball – Camrose Composite
It was moved and seconded to accept all Uncontested bids.
MOTION CARRIED
Contested Bids:
It was determined by ballot that Livingstone School (S) will host the 1A Girls
Basketball Provincials.
7.2
Social Media @ ASAA Championships
Discussion was had on including more social media avenues at ASAA
Championships.
7.3
6-man Football sport sanction discussion
Presentation was given by Corey Colwell on including 6-man football as an
ASAA sanctioned sport. Board had a chance to ask questions.
7.4
Football Fees
Discussion was had on increasing the registration fees for football due to a raise
in officials costs.
ACTION ITEM: fee increase to football registration to be brought forward as a
Notice of Motion in May
7.5
Commissioner Meeting Approval
Discussion about the value of the ASAA commissioners meeting.
It was moved and seconded to approve the establishment of an annual
commissioners meeting.
MOTION CARRIED
7.6
Membership Fees
Summary of changes in membership fees around the country was given.
Alberta’s fees are lower than all comparable provinces and may need to be
increased.
ACTION ITEM: membership fee increase to be brought forward as a Notice of
Motion in May
7.7
Round table discussions
The Board broke into smaller discussion groups. Round table discussion topics
included: Transfer policy, season of play/definition of practice, sports schools,
and provincial championships.
8.0
ASAA AGM Date & Location:
As noted in agenda item 5.3 the date for the 2011 ASAA AGM changed with details to
follow from the executive.
9.0
Adjournment
The meeting was adjourned at 12:15 pm.