Attachment 1
Application Form
Name
Gender
Date of Birth
Nationality
Political
status
University
Or college
Graduation
time
When to start
career
Education
level
(photo)
Major
Specialty
Post
Working unit
Technical title
Office No.
Mobile No.
Home No.
QQ
E-mail
Work
History
English
Proficiency
Listening
Speaking
Main projects
involved,
achievements,
awards, etc.
obtained
Comments
from the
current unit
Seal:
Comments
from the
project
manager
Date:
Signature:
Date:
1
Reading
Writing
Comments
from UNDP
Signature:
Date:
2
Terms of References for key project staff
Note: Because the project is implemented by the provincial forestry department, it is necessary to have
a provincial-level coordinator (PC) as well as a Project Manager. The PC is mainly responsible for
liaison amongst various government departments, including the provincial finance department, and for
direct involvement in implementation activities that focus at the provincial level (Component 1) but
under the technical purview of the PM. The Project Manager (PM) is responsible for the
implementation of the entire project but will be assisted in Component 1 by the PC. The PC will be
located in Hefei whereas the PM will be located at the project offices near Shengjin Lake NNR where
many of the implementation actions will take place in Components 2 and 3.
PROVINCIAL COORDINATOR
Background
The Provincial Coordinator (PC) will be appointed from staff of the AFD (but subject to approval of UNDP
on the basis of technical and administrative suitability and according to the qualifications noted below).
He/She will be responsible for the overall coordination of the project amongst various levels of government,
the executing agency and UNDP, and for mobilization of all project inputs that relate to provincial level
activities. This will include oversight over project staff, consultants and sub-contractors working on
Outcome 1 and responsible for Component 1 activities that are assigned to him/her by the Project Manager.
The PC will report to the Provincial Project Director and to the UNDP CO in close consultation with the host
institution for all of the project’s substantive and administrative issues. From the strategic point of view of
the project, the PC will report on a periodic basis to the Project Steering Committee (PSC). Generally, the PC
will be responsible for meeting government obligations under the project, under the national execution
modality (NEX). He/She will perform a liaison role with the Government, UNDP and other UN Agencies,
NGOs and project partners, and maintain close collaboration with other donor agencies providing cofinancing.
Duties and Responsibilities (half-time position)
Coordination: The PC assists the Project Director in ensuring the Project is managed according to the
requirements of the AFD, that co-financing commitments are delivered according to Project need and
provincial commitment, that coordination with other sectors and amongst all PAs involved in the Project is
maintained, and that all requirements of the Province and UNDP/GEF are met. In consultation with the PM,
the PC will call meetings of the Project Steering Committee. In these areas, he/she will work closely with the
Project Manager.
Activity Implementation: The PC will be responsible to the Project Manager for activities that are assigned
to him/her by the Project Manager and especially for Component 1. For this purpose the PC will:
 Liaise closely with the Project Manager and Project Office on all activities, especially those that fall
under Component 1;
 He/she will assist the PM in implementing activities in Component 2 as requested by the PM;
 Supervise and coordinate the production of project outputs, as per the project document;
 Mobilize all project inputs in accordance with UNDP procedures for nationally executed projects;
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 Supervise and coordinate the work of consultants and contractors for Component 1 under the general
direction of the PM;
 Coordinate the recruitment and selection of implementation personnel for activities in Component 1,
under the general direction of the PM;
 Coordinate and assist scientific institutions with the initiation and implementation of all field studies and
monitoring components of the project.
 Assist and advise the teams responsible for documentaries, TV spots, guidebooks and awareness
campaign, field studies, etc;
 Carry out regular, announced and unannounced inspections of all sites and the activities of the project site
management units and reports these to the PM, and
 Participate in project activities in his/her area of expertise.
Project oversight: To fulfill the role of ensuring that the project meets all requirements of the province and
executing agency, the PC will undertake periodic oversight of all activities of the Project every six months,
and advise the Project Manager of problems, short-falls, improvements, etc. that should be undertaken. The
PC will be responsible for all M&E activities, the establishing of the M&E protocols, detailed indicators, etc.
The PC will monitor any changes etc., that occur as a result of this oversight, or changes introduced
independently of this oversight, and report on progress to the Project Manager and Project Director.
Backstopping for Project Management Office (PMO): The PC will provide administrative and technical
oversight of the work of the PMO (Shengjin Lake) as follows:
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Ensure the timely and effective implementation of all components of the project;
Ensure that all reporting requirements are timely and meet professional requirements;
Review and sign off on all contracts and contractors reports.
Participate in the Technical Advisory Panel meetings and as an 'ex officio' member of the Shengjin Lake
Steering Committee;
 Advise the Project Manager on any changes in project direction/content/budget that may be decided by
the project steering committee and/or UNDP;
 Review expenditure performance;
 With the PM, oversee and ensure timely submission of the Inception Report, Combined Project
Implementation Review/Annual Project Report (PIR/APR), Technical reports, quarterly financial reports,
and other reports as may be required by UNDP, GEF, SFA and other oversight agencies;
 Disseminate project reports and respond to queries from concerned stakeholders;
 Report progress of project to the steering committees, and ensure the fulfillment of steering committees
directives;
 Oversee the exchange and sharing of experiences and lessons learned with relevant community based
integrated conservation and development projects nationally and internationally;
Qualifications
 A university degree (MS or PhD) in a subject related to natural resource management or environmental
sciences, or equivalent practical experience in positions of responsibility;
 At least 10 years of experience in natural resource management (preferably in the context of WPA
planning and management);
 At least 5 years of project/programme management experience;
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 Working experience with ministries, national or provincial institutions concerned with natural resource
management and environmental protection is a plus, but not a requirement;
 Ability to effectively coordinate a large, multi-stakeholder project;
 Ability to administer budgets, train and work effectively with counterpart staff at all levels and with all
groups involved in the project;
 Strong drafting, presentation and reporting skills;
 Strong computer skills, in particular all applications of the MS Office package, and internet search;
 Strong knowledge about the political and socio-economic context related to the protected area system,
biodiversity conservation and wetlands management at national, provincial and municipal levels;
 Excellent writing communication skills in Chinese; and
 A working knowledge of English is required.
PROJECT MANAGER
(full-time)
Background
The Project Manager (PM) will be a national of China and may be recruited externally or appointed from
staff of the AFD (but subject to approval of UNDP on the basis of technical and administrative suitability
and according the qualifications noted below). He/She will be responsible for the overall management of the
project, including the mobilization of all project inputs, supervision over project staff, consultants and subcontractors. The PM will report to the Project Director for all of the project’s substantive and administrative
issues. The PM will work closely with the Provincial Coordinator to ensure that provincial responsibilities
are fully met. From the strategic point of view of the project, the PM will report on a periodic basis to the
Project Steering Committee (PSC). He/She will, with the Provincial Coordinator, liaise with the Government,
UNDP and other UN Agencies, NGOs and project partners, and maintain close collaboration with other
donor agencies providing co-financing. The Project Manager will have particular experience in protected
area management and management planning.
Duties and Responsibilities
Project Management (50%)




Supervise and coordinate the production of project outputs, as per the project document;
Mobilize all project inputs in accordance with UNDP procedures for nationally executed projects;
Call meetings of the Project Steering Committee;
Allocate technical implementation responsibilities for Component 1 to the Project Coordinator and
maintain oversight over those activities;


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Prepare and revise project work and financial plans, as required by HFD and UNDP;
Review and approve tenders, contracts and bid proposals;
Approve all financial expenditures;
With the Project Coordinator, liaise with UNDP, AFD, relevant government agencies, and all project
partners, including donor organizations and NGOs for effective coordination of all project activities;
 Facilitate administrative backstopping to subcontractors and training activities supported by the Project;
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 Oversee and ensure timely submission of the Inception Report, Combined Project Implementation
Review/Annual Project Report (PIR/APR), Technical reports, quarterly financial reports, and other
reports as may be required by UNDP, GEF, SFA and other oversight agencies;
 Disseminate project reports and respond to queries from concerned stakeholders;
 Report progress of project to the steering committees, and ensure the fulfillment of steering committees
directives;
 Ensure the timely and effective implementation of all components of the project;
 Carry out regular, announced and unannounced inspections of all sites and the activities of the project site
management units.
Technical Supervision/Participation (50%)
 Supervise and coordinate the work of all project staff, consultants and contractors;
 Coordinate the recruitment and selection of project personnel;
 Oversee the exchange and sharing of experiences and lessons learned with relevant community based
integrated conservation and development projects nationally and internationally;
 Assist community groups, municipalities, NGOs, staff, students and others with development of essential
skills through training workshops and on the job training thereby upgrading their institutional capabilities;
 Coordinate and assist scientific institutions with the initiation and implementation of all field studies and
monitoring components of the project;
 Participate in project activities in his/her area of expertise;
 Assist and advise the teams responsible for documentaries, TV spots, guidebooks and awareness
campaigns.
Qualifications
 A university degree (MS or PhD) in a subject related to natural resource management or environmental
sciences, or equivalent practical experience in positions of responsibility;
 At least 10 years of experience in natural resource management (preferably in the context of WPA
planning and management);
 At least 5 years of project/programme management experience;
 At least 5 years of protected area management and planning experience;
 Working experience with ministries, national or provincial institutions concerned with natural resource
management and environmental protection is a plus, but not a requirement;
 Ability to effectively coordinate a large, multi-stakeholder project;
 Ability to administer budgets, train and work effectively with counterpart staff at all levels and with all
groups involved in the project;
 Strong presentation and reporting skills;
 Strong computer skills, in particular all applications of the MS Office package, and internet search;
 Strong knowledge about the political and socio-economic context related to the protected area system,
biodiversity conservation and wetlands management at national, provincial and municipal levels;
 Excellent writing communication skills in Chinese, and
 A working knowledge of English is required.
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PROJECT ADMINISTRATIVE ASSISTANT
(full time)
Background
The Project Assistant will be locally recruited based on an open competitive process. He/She will be
responsible for the overall administration of the project. The Project Assistant will report to the Project
Manager. Generally, the Project Administrative Assistant will be responsible for supporting the Project
Manager in meeting government obligations under the project.
Duties and Responsibilities
 Collect, register and maintain all information on project activities;
 Contribute to the preparation and implementation of progress reports;
 Monitor project activities, budgets and financial expenditures;
 Advise all project counterparts on applicable administrative procedures and ensure their proper
implementation;
 Maintain project correspondence and communication;
 Support the preparations of project work-plans and operational and financial planning processes;
 Assist in procurement and recruitment processes;
 Assist in the preparation of payments requests for operational expenses, salaries, insurance, etc. against
project budgets and work plans;
 Follow-up on timely disbursements by UNDP CO;
 Receive, screen and distribute correspondence and attach necessary background information;
 Prepare routine correspondence and memoranda for Project Manager’s signature;
 Assist in logistical organization of meetings, training and workshops;
 Prepare agendas and arrange field visits, appointments and meetings both internal and external related to
the project activities and write minutes from the meetings;
 Maintain project filing system;
 Provide procurement requirements and information for equipment acquisition and undertake procurement
according to provincial and UNDP procurement requirements.
 Maintain records over project equipment inventory;
 Translate documents between Chinese and English and limited oral translation at working meetings;
 Perform other duties as required.
Qualifications
 A post-secondary school qualification (college diploma, or equivalent);
 Administrative and/or financial management experience;
 Demonstrable ability to administer project budgets, and track financial expenditure;
 Demonstrable ability to maintain effective communications with different stakeholders, and arrange
stakeholder meetings and/or workshops;
 Excellent computer skills, in particular mastery of all applications of the MS Office package;
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 Understanding of the civil legal system is an advantage in regards to procurement, contracts, liabilities,
intellectual property, etc..
 Excellent written and oral communication skills; and
 A working knowledge of English is required.
PROJECT FINANCE OFFICER
(full time)
Background
The Financial Officer has the primary responsibility for managing financial flows, approvals, audits,
payments, etc., for all activities associated with the Project. The Financial Officer will work closely with the
half time financial officer that reports directly to the Provincial Coordinator (for the purpose of coordinating
financial arrangements between the Project and the Anhui Department of Finance and managing the financial
aspects of Activities of Component 1 that are assigned to the Project Coordinator).
Duties and Responsibilities
 Organize and keep secure all financial information related to the Project according to
accounting norms;
 Assist with PM and PC to prepare for budget plan and budgeting report and etc;
 Assist with project audits;
 Control the project accounts, accounting ledgers, and bank accounts used by the project;
 Take all necessary steps to ensure that funds are received, paid out, etc., are accounted for;
 Prepare quarterly expenditure plans for approval by the Project Manager;
 Liquidate outstanding accounts according to requirements of the GEF and UNDP;
 Assist with writing contracting documents to ensure the financial details are clear and in
according with all legal requirements;
 Keep and inventory of all project equipment, certificates of ownership, warranties, bill of
sale, etc;
 Manage petty cash to government standards;
 Prepare and submit monthly financial statements for use by the Project Manager and the
Provincial Coordinator;
 Prepare and submit to the Project Manager all financial reporting requirements of the
Chinese Government and/or the UNDP;
 Respond to all financial requests made by project management.
Qualifications
 Certification in financial management (obligatory);
 Five years of experience in financial management, accounting, and book-keeping;
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 Excellent and up-to-date knowledge of Chinese legal requirements for financial
management and financial management practices;
 Ability to liaise with senior financial managers from AFD, Chizhou City, SFA, etc;
 Ability to prepare monthly statements, projected expenditures, and timely liquidation of
outstanding commitments;
 Project experience is an asset;
 Good written and oral communication skills;
Ability to work under pressure and without direct supervision.
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