2011 Iowa All-State Art Awards
Portfolio Submission Information
Dear Art Educator:
AEI invites you to take part in the Iowa All-State Art Awards competition. It has been our honor
to recognize Iowa’s best junior and senior visual arts students for 15 years. This is an
opportunity reserved for AEI members. (To become a member or to renew your membership,
please email Alison Owens the AEI Membership Chair : owensali@gmail.com) This year the
judges will select the top 20% to become part of the “Individual All-State Art Team.”
Last year we implemented the recognition of “All-State Art Programs.” These are team awards
given to the three top scoring schools, based on their top five individual portfolio scores. All
honorees will be inducted at the All-State Art Award Program at Grandview College on Saturday,
May 7th, 2011
It has been an honor to work with this program for nearly a decade. Each year, I am amazed at
the level of work coming out of our Iowa schools, moved by the introductions teachers give to
their students at the awards ceremony and touched by the pride that radiates from each student
as their slides are shown and they come forward to accept their award. It is a testament to the
dedication of our visual arts teachers and the strength the arts programs in Iowa. As the current
chair of the All-state Awards Committee, I look forward to honoring new decade of outstanding
visual artists.
The deadline for submission: Portfolios must be postmarked by March 11, 2011. Forms and
information can be accessed at the AEI website: www.artedia.org
If you have questions or concerns about the program or the submission process, please, feel free
to contact me.
Sincerely,
Maggie Harlow-Vogt, All-State Chairperson
3119 Prospect Drive
Des Moines, Iowa 50310
Phone: 515-577-1530
Work phone: 515-981-9655 ext 2650
mharlowvogt@norwalk.k12.ia.us
All-State Visual Arts Selection & Summer Camp Committee
* Joel Frankin * Dave Pratt * Peggy Leonardo*
* Curt Nelson * Maggie Harlow-Vogt * Mike Burgher
* Teri Breck * Debby Yellick-Manly * Morgan Singleton
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2011 Iowa All-State Art Awards
Portfolio Submission Information
The following items are required to be included with each student’s portfolio:
1. NOMINATION FORM (template on Page 4)
 The AEI All-State Nomination Form, to be filled out by the teacher, allows for the listing
of other art teachers who may have taught the nominated student. The names will appear
on the plaques as printed. Please submit only one Nominator’s Statement for each
student. This should be a written endorsement by the same teacher who is submitting
the Teacher Nomination Form. Check the AEI Website for an additional Teacher
Nomination Form that may be duplicated.
 As the student’s teacher, you are required to accompany the student and his or her
artwork to the awards ceremony on Saturday, May 7th, 2011 at Grandview College. Each
student must have a presenter. If you cannot attend, it is your responsibility to find a
replacement. Schools not represented will forfeit all scholarship money and gifts.
Plaques and certificates are an exception.
 There will be a $20.00 charge per student entered. A check made out to Art Educators of
Iowa, must accompany the entry packet. If you have multiple entries, you may submit
one check for all. School purchase orders will not be accepted.
2. ARTIST’S STATEMENT (template on page 6 - 400 words total)
 Submitted as a print copy and as a file on the Portfolio CD
 Please use the Nominee’s Statement Form provided. (page 6 of this document)
 Statements will be used in the awards program and on the kiosk at the Iowa Hall of
Pride.
 To reduce judging bias, do not directly name any teacher or school in the statement.
Deductions:
15 points per judge for a missing statement.
1 point for each uncensored name/school in the statement.
3. INSTRUCTOR’S STATEMENT (Template on page 5 - 300 words)
 Submitted as a print copy and as a file on the Portfolio CD
 Please place the student’s name at the top of the statement.
 Teachers should print their name at the end of the statement.
 Although this statement will not be judged, statements will be used in the awards
programs, press releases and may also be used on the Kiosk at the Iowa Hall of Pride.
The statement should focus on the conceptual development of the student. (This may
include personal qualities and strengths).
Deductions: One point will be deducted if Digital Inventory is missing
4. OFFICIAL HIGH SCHOOL TRANSCRIPT
Even though the GPA requirement has been eliminated, students must still submit an official
transcript (un-weighted 4.00 scale only) for research purposes. Please highlight the GPA on the
transcript.
Deductions: One point will be deducted if the official transcript is missing
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2011 Iowa All-State Art Awards
Portfolio Submission Information
5. DIGITAL INVENTORY SHEET (Template on page 7)
 Submitted as a print copy and as a file on the Portfolio CD
 Use the template provided
 Be sure that the order of the inventory sheet matches the files save on the CD
 These are used to inform the judges about the work
Deductions: One point will be deducted if Digital Inventory is missing. Any Image that is
judged to infringe upon copyright law will be disqualified or given a significant deduction.
6. DIGITAL PORTFOLIO CD:
By entering this contest, the student automatically gives permission to the Art Educators of Iowa
to use any or all images for educational and promotional purposes. Images will not be used for
profit in anyway. CD/DVD’s will not be returned.
An Art Portfolio consists of ten works of art, representing the student’s best work. The portfolio
must contain 2 drawings. The other 8 works may be in any media. All work must be new to the
All-State competition. Each work is submitted digitally and must adhere to the following
specifications:
Only one Portfolio per CD.
Title the CD as “Last Name 2011”.
Do not use DVDs to file digital images.
What to include on the CD:
 10 slide images (See labeling below) The file name indicates the order that the student
intends for the works to be viewed. The file name should correspond to the order of the
slides on the inventory sheet.
Examples:
Smithdrawing1.jpg
Smithdrawing2.jpg
Smithslide3.jpg
Smithslide10.jpg
 Copy of Artist Statement (label file example: Smithartiststatement)
 Copy of the Instructors Statement (label: Smithinstructorsstatement)
 Copy of the Slide Inventory (label: Smithinventory)
 Digital image of the Student (label:Smithphoto.jpg)
Digital Slide File Requirements:
 One JPEG for each work. No detail images please.
Crop 2-D images to the matting or the actual artwork.
 Image Size: 640 X 480 pixels or 5 x 7 inches
 Save as a jpg not as a photoshop image. Needs to be able to be opened with a basic
viewing program.
Animation, Movies and Other Media:
 No more than 2 per portfolio.
 Each clip should not be longer than 1 minute. If submissions are longer they will be
disqualified.
 These should be on a separate DVD and must be formatted to play in any DVD player.
(Please, try it out before submission)
 Identify the media on the inventory sheet and name the file to correspond
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2011 Iowa All-State Art Awards
Portfolio Submission Information
TEACHER NOMINATION FORM
(type into shaded fields then print and sign)
I (SIGNATURE)______________________________ attest that (NOMINEE)
him/her for the 2010 All-State Visual Art team.
is a student of mine, and I nominate
Please list any other art teacher that has taught this student . These names will appear on the
plaques as printed.
*
*
*
*
Artist Information:
Name
Home Address
City
Zip
Grade: 11
12
Nominee’s School
Home Telephone
E-mail Address
By signing my name, I attest that all work is original .
_____________________________________
(student name)
Instructor Information:
Name
AEI/NAEA ID #
(required)
School Address
City
Home Telephone ( )
School Telephone ( )
School Fax ( )
E-mail
Zip
Each student must be introduced at
the May 7th reception by the teacher
or a selected representative
Note: Students who submit electronic images pledge that the images fairly and accurately represent
the work and have not been manipulated or altered, with the exception of color and contrast
corrections. Further, by signing their names on the Teacher Nomination Form, they are attesting to
the above and that the work is original. It would help if each instructor would request a Source
Statement or Declaration of Originality on each work, but these statements should not be included in
the packet.
Student Initial ______
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2011 Iowa All-State Art Awards
Portfolio Submission Information
Instructor Statement
This statement will be used in the awards programs, press releases and may also be used on the
Kiosk at the Iowa Hall of Pride. The statement should focus on the conceptual development of
the student. This may include personal qualities and strengths. Please keep the statement close
to 300 words.
Student Name
Nominating Instructor
School
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2011 Iowa All-State Art Awards
Portfolio Submission Information
Artist’s Statement Form
(type into shaded fields then print and sign)
Directions:
Student artists will express their thoughts on the three provided topics. Creativity in writing is
strongly recommended by the judges. This statement will be typed and headings will be placed
in the order given. The artists name, school, & grade will be concealed at the time of judging.
Please do not directly name any specific teacher or school, as they will be censored and a penalty
will result.
No more than 400 words are to be used.
NAME:
SCHOOL:
GRADE:
1. VALUE OF VISUAL ART IN YOUR LIFE
2. INFLUENCES
3. EXPERIENCES THAT HAVE SHAPED OR CHANGED YOU AS AN ARTIST
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2011 Iowa All-State Art Awards
Portfolio Submission Information
Slide Inventory Sheet
Be sure to match the label on the image file to the heading on this inventory. This will be read to
the judges as they view your artwork. Good Titles will help give the judge insight into you idea or
concept
Name:
School:
Grade:
Drawing 1
Image 6
Title:
Size:
Media:
Title:
Size:
Media:
Drawing 2
Image 7
Title:
Size:
Media:
Title:
Size:
Media:
Image 3
Image 8
Title:
Size:
Media:
Title:
Size:
Media:
Image 4
Image 9
Title:
Size:
Media:
Title:
Size:
Media:
Image 5
Image 10
Title:
Size:
Media:
Title:
Size:
Media:
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2011 Iowa All-State Art Awards
Portfolio Submission Information
Please do not submit any of the requested documents front-to-back.
Each student entry should have its own envelope.
Multiple entries may be sent together in one package.
2011
All-State Art Portfolio Submission
Checklist for Teachers
____Teacher Nomination Form
____Student Artist Statement
(hardcopy and on portfolio CD)
____Instructor’s Statement
(hardcopy and on portfolio CD)
____Official Transcript
____Slide Inventory Sheet
(hardcopy and on portfolio CD)
____CD/DVD Portfolio
____Check -$20 per student
(no P.O.’s Accepted)
____Entries must be postmarked by
March 11, 2011 to be eligible
Send Packets to
Maggie Harlow-Vogt
3119 Prospect Drive
Des Moines, IA 50310
Ph: 515-577-1530 (home)
515-981-9655(work)
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