CASC Ontario Council
March 21, 2014, 1pm – 3pm
Teleconference DRAFT Minutes
Present: Ciaran McKenna – chair (SW), Rebekah Hackbusch – vice chair (NE), Kathy Edmison
– treasurer (CN-adhoc), Heather Vanderstelt – recorder (adhoc), Cindy Elkerton (CN), Nicolas
El-Kada (NE), Anke Flohr (CN), Mike Chow (SW), Bob Bond (adhoc)
Regrets: Merv Wilson (NW), Desmond Buhagar (CN), Marvin Shank (SW), Dan Moulton (NE),
Absent: Neil Elford (adhoc)
1. Meeting called to order at 13:09
Rebekah moved the approval of the agenda.
Cindy seconded.
Motion passed.
2. Minutes from Feb 21, 2014
Within the Terms of Reference document, where Ontario Central Region is found it is to be
replaced with Ontario Central (OCN).
Anke moved the acceptance of the minutes as circulated.
Mike seconded.
Motion passed.
3. Business arising from minutes
a. Terms of Reference Update
Rebekah spoke with Tom Powell regarding how to proceed with this document. He
recommended that a vote should take place to accept changes, and that the document
should be circulated to members at least two weeks prior to a vote taking place. He also
suggested quorum for such a vote might be 30% of membership and should be
representative of all three regions. Tom also suggested including the process for changing
the document in the Terms of Reference.
b. Hot topic panel
Bob Bond, Rebekah Hackbusch and Marvin Shank have agreed to present on behalf of
Ontario, and Philip Crowell, Philip Weaver and Viktor Gundel will present on behalf of BC at
the Hot Topics panel discussion.
4. Financial statement report
Report was circulated prior to the meeting. No concerns were raised regarding the report.
An estimated $966 will be spent on the breakfast caucus meeting in Winnipeg as 45 members
have currently registered.
CASC ON will cover the $300 expense to have the hot topics panel discussion recorded and
posted to the website following the conference. Questions were raised regarding what the
expense covers (equipment, expertise or both).
5. CASC ON Caucus Meeting Agenda
The CASCSWONT National Conference 2015 planning committee extended an invitation to the
CASC ON members to participate in promoting the 2015 conference, which will include adding a
6-7minute rehearsal to the end of the CASC ON caucus meeting.
Discussion:
 Concern was raised pertaining to other regions feeling left out or excluded. It is the
planning committee’s hope that this would be an opportunity to encourage all regions to join
in and participate.
This request was supported.
6. Hot Topics Panel
Doug Kellough joined the meeting to discuss preparations for the Hot Topics Panel discussion.
 Doug affirmed that he has arranged to have Brian Walton act as moderator for the panel
discussion.
 Doug accepted CASC ON’s offer to cover the $300 expense to have the hot topics panel
discussion recorded and made available on the website.
 Doug agreed to review a promotional statement for the panel discussion and national office
would distribute the information via email.
 Doug recommended that the hot topics panel be advertised at one of the AGMs at the
conference. Ciaran will connect with Phil to arrange the details of such an advertisement.

It is noted that Doug stated that he did not support the hot topics panel moving
forward. He raised question as to whether it was approved by the Ontario Council and
whether opinions expressed reflected the voices of the three Ontario regions,
questioning specifically one member of the council. A debriefing was offered
following the formal adjournment of the meeting.
Preparations for Ontario’s portion of the Hot Topics Panel Discussion:
 Bob Bond distributed two power point presentations prior to the meeting. The shorter
version is to be presented during Ontario’s first 7.5 minutes. The full version is to be
available on the CASC ON website following the conference.
 Marvin Shank distributed a one page summary of the points he will speak to as part of
Ontario’s second 7.5 minutes.
 Rebekah will also speak as part of the second 7.5 minutes.
 Rebekah will arrange a conference call between herself, Bob and Marvin to finalize
Ontario’s presentation details.
 It was recognized that this panel discussion is a beginning to a larger conversation.
 Bob was thanked for his time and contributions.
7. Terms of Reference
A clean version of the Terms of Reference document was circulated prior to the meeting.
Discussion:
 It was recommended that the Terms of Reference document not be voted upon at the
Winnipeg conference such that more time and reflection can be given to this matter.
 The 45 members who will be present at the meeting will not make up a 30% quorum for the
document to be voted upon at the meeting.
 The original Terms of Reference document was voted upon by the regions, hence it may be
appropriate for the regions to vote upon this document.
Action:
 The document, as changed thus far, will be distributed as part of Ciaran’s next communique
and questions and comments will be received from the membership. This communique will
be pre-circulated to the CASC Council members prior to going out to the general
membership.
 The executives from the regions will be invited to discuss best process for voting upon the
Terms of Reference document. It is the council’s recommendation that a provincial e-vote
take place later this year.
8. Foundation Fun Run/Walk Challenge
Deferred until a future meeting.
9. Parking Lot items:
a. CASC Ontario Executive Administrator paid staff person- Develop draft job description
10. Next meeting dates
Apr 9, 2014 - Apr 14, 2014, Winnipeg MB, CASC National Conference - Dignity at the Centre
Friday, May 16, 1-3pm
Friday, June 20, 1-3pm
Friday, July 18, 1-3pm
11. Meeting Adjourned at 15:04