MINUTES
FOR THE COUNCIL OF
THE MUNICIPALITY OF MARMORA AND LAKE
MEETING HELD TUESDAY, JULY 2ND, 2013 AT 2:00 P.M.
MARMORA TOWN HALL
Present:
1.
Reeve Terry Clemens
Deputy Reeve Rita Cimprich
Councillor Linda Bracken
Councillor Sandy Fraser
Councillor Elaine Jones
Ronald F. Chittick, CAO
Judy Durbatch, Clerk
Victor Reid, Manager of Environmental Services
Matt deJong, CBO/Bylaw Enforcement Officer
DISCLOSURE OF PECUNIARY INTEREST
None noted.
2.
APPROVAL OF AGENDA
MOTION2013JUL2-170
Moved by: L. Bracken Seconded by: E. Jones
That the agenda for the Tuesday, July 2, 2013 meeting is
hereby approved.
Carried
3.
REEVES REPORT
Reeve Clemens reported that as of today’s date, July 2, 2013 the last
mortgage payment was made on the Medical Centre.
Reeve Clemens reported the summer schedule for meetings of Council. He
advised there is a meeting scheduled for Tuesday, July 16 at 10:00 am to deal
with planning issues only, and the next meeting of Council will be held
Tuesday, August 13, 2013 at the Ridge Road United Church. Reeve Clemens
advised in September Council meetings will resume the regular schedule the
1st and 3rd Tuesday of the month.
Reeve Clemens reminded everyone of the Town Hall 100th anniversary open
house on August 3, 2013 from 11:00 a.m. to 3:00 p.m. and welcomed the
public to submit any pictures or memorabilia they may have to put on
display.
Reeve Clemens read a press release regarding Compliance issues at the
Landfill Site.
The Ministry of the Environment issued Marmora & Lake an amended
approval for its landfill on February 21, 2013. The key amendments include:
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1.
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4.
Projected remaining capacity of the landfill is 42,062 cubic meters,
providing 10.5 to 13.5 years of capacity.
Authority to transport bulky and construction demolition waste off
site, which in turn may increase the remaining capacity to
approximately 20 plus years.
With our current recycling programs in place and continued public
support on actively recycling this number could increase again.
The amended approval also allows for ease of on-site operations such
as;
Trench Reclamation, allowing us to excavate areas not known to have
received any waste in the past.
Accepting fluorescent light bulbs, dry cell batteries and propane tanks.
When a sufficient volume has been accumulated, arrangements are
made to have a licensed hauler remove them.
The continuation of recycling rubber tires under the Ontario Tire
Stewardship Program.
Any storm water accumulation in the waste disposal trench will be
managed by dewatering and piping it to a soak away pit.
The amendment approving the soak away pit is important as this has
been an area of disagreement between the Ministry and the Municipality.
The Municipality relied on assumptions that the pit could be constructed
without any additional approvals. The Ministry disagreed with this view
and prosecuted the Municipality for constructing the pit without first
obtaining approval from the Ministry.
As indicated in a press release issued on February 11, 2013, the Ministry
of Environment issued charges against Marmora and Lake under the
Ontario Water Resources Act. On July 2, 2013 Marmora and Lake plead
guilty to one charge under the Ontario Water Resources Act of
constructing the soak away pit without first obtaining the approval of the
Ministry of the Environment.
In order to avoid litigation and minimize costs, Council decided to accept
responsibility, plead guilty and pay a fine of $8,500.00. The plea
agreement avoids what could have been costly litigation and allows the
municipality to preserve its good working relationship with the Ministry.
Reeve Clemens provided public information on the state of 1-3 McGill
Street which is now abandoned. Reeve Clemens advised the municipality
has secured the building and will install fencing around the falling bricks
for the safety of the public.
Reeve Clemens congratulated Mr. Hicks, the new owner of the former
hotel, has now achieved compliance of an alarm system and has started to
accept residential and commercial tenants.
4.
DELEGATIONS
Lionel Bennett and Meagan Callahan, BFL Insurance
Re: Municipal Insurance Renewal
Mr. Bennett advised the purpose of their presence at Council was to review
and answer any queries Council may have regarding the Municipal Insurance
renewal.
Ms. Callahan provided information and a breakdown of the municipality’s
coverage and risk management for the municipality.
Reeve Clemens thanked Mr. Bennett and Ms. Callahan for taking the time to
attend at Council and appreciated the information provided.
5.
ADOPTION OF THE MINUTES
(i)
Minutes of the meeting of the Council of the Municipality of Marmora
and Lake held Tuesday, June 18, 2013
(ii)
Notes of the June 18th, 2013 Closed Session Meeting of the Council of
the Municipality of Marmora and Lake.
Errors and Omissions
Deputy Reeve Cimprich requested a notation of “from TD Friends of the
Environment” be added to the end of the second paragraph under 9. New Business.
Councillor Jones noted under the last paragraph under 9. New Business, that Curtis
Trimble organized the Canada Day Float and congratulated him on a job well done.
MOTION2013JUL2-171
Moved by: S. Fraser Seconded by: R. Cimprich
That the foregoing minutes of the Regular Council meeting, as
amended, and the Closed Meeting Session of June 18th, 2013
are hereby approved.
Carried
6.
BUSINESS ARISING OUT OF THE MINUTES
Deputy Reeve Cimprich inquired if the money for Naylers Common had been
received as yet. Mr. Chittick advised he would look into the matter.
7.
STAFF REPORTS - No reports at this time
8.
COMMITTEE/BOARD REPORTS
(A) Environmental Services – S. Fraser
(i)
Quinte Waste
a) Minutes of the Quinte Waste Solutions Board meeting held
Monday, May 13, 2013.
(B) Community Services – E. Jones
(i)
Snofest
a) Minutes of the Marmora Snofest Association Board of
Directors meeting held March 23, 2013.
b) Minutes of the Marmora Snofest Association Board of
Directors meeting held April 20, 2013.
(C) Health Care and CHFHT – L. Bracken
i) Minutes of the Central Hastings Family Health Team Board of
Directors meeting held May 14, 2013
MOTION2013JUL2-172
Moved by: L. Bracken Seconded by: E. Jones
That the reports and minutes of Committees and officers are
hereby received as presented.
Carried
9.
CORRESPONDENCE OUT
(i)
Township of Kincardine
MOTION2013JUL2-173
Moved by: S. Fraser Seconded by: E. Jones
That the disposition of the correspondence as recorded by the
Clerk is hereby received.
Carried
10.
BYLAWS
BYLAW 2013-028
Moved by: R. Cimprich Seconded by: E. Jones
That Bylaw 2013-028 being a bylaw to repeal Bylaw 2013-06
being a bylaw to rezone Plan M71 Lot 34 from OS to RR; and
Bylaw 2013-13 being a bylaw to declare as surplus and
exchange lands be read a First, Second and Third time and
finally passed this 2nd day of July, 2013.
Carried
11.
NEW BUSINESS
Councillor Jones reported on the last teen dance and thanked staff and
community for its support.
Reeve Clemens advised Curtis Trimble will be putting up signs in the parks
for “No Motorized vehicles allowed”.
12.
PUBLIC INPUT – COUNCIL CONSIDERATION
Public input is time set aside on each agenda of each regular meeting to
permit anyone in attendance to speak on any issue with which they are
concerned and presentations will be limited to three (3) minutes.
Public input will be “received” by Council only. Questions may not be
directed to Council for debate, nor shall any item raised be debated by
Council during this portion of the meeting.
Kathy Hamilton – Thanked Council for its public notice cancelling the
Planning meeting.
Wayne Beck – Thanked Council for its due diligence and work securing the
buildings downtown for public safety.
13.
CLOSED MEETING SESSION
That Council proceed into Closed Meeting Session to discuss financial,
personnel matters about identifiable individuals including municipal or local
board members or a litigation matter under Section 239(2)(a-g) of the
Municipal Act.
MOTION2013JUL2-174
Moved by: E. Jones Seconded by: S. Fraser
That Council proceed into Closed Session to discuss financial,
personnel matters about identifiable individuals including
municipal or local board members or a litigation matter under
Section 239(2)(a-g) of the Municipal Act.
Carried
MOTION2013JUL2-175
Moved by: S. Fraser Seconded by: E. Jones
That Council come out of Closed Session and proceed back into
Regular Council.
Carried
RECOMMENDATIONS
MOTION2013JUL2-176
Moved by: L. Bracken Seconded by: R. Cimprich
That staff follow the direction of Council in Closed Session.
Carried
MOTION2013JUL2-177
Moved by: E. Jones Seconded by: L. Bracken
That a plaque in memory of Doug Vilneff be placed on the
Riverview Crescent Bridge, at a time and worded by the Vilneff
Family, and further that Council be notified of the time to
ensure a member of Council attendance.
Carried
14.
CONFIRMING BYLAW
BYLAW NUMBER 2013-29
Moved by: S. Fraser Seconded by: E. Jones
That bylaw 2013-029 being a bylaw confirming the
proceedings of Council during the Tuesday, July 2nd, 2013
meeting be read a First, Second and Third time and finally
passed this 2nd day of July, 2013.
Carried
15.
ADJOURNMENT
MOTION2013JUL2-178
Moved by: S. Fraser Seconded by: T. Clemens
That this meeting is now adjourned.
Carried
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Reeve
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Clerk