Open College Network Awards – Guidance for Training Advisers Contents Page What are the OCN Awards? 1 What do learners need to do to complete an Award? 1 Registration and administration procedure 3 Role of a Training Adviser in the OCN process 4 Validating a unit 4 Contact details 6 Example unit summary sheet – Unit E: Team Working and Leadership 7 An example unit validation 8 Where to find answers to unit questionnaires 9 Appendix 1 – OCN Award of Credit form for Managing Voluntary Youth 18 Services Appendix 2 – OCN Award of Credit form for Providing Voluntary Youth 20 Services What are the OCN Awards? The Scout Association offers two different Open College Network (OCN) Awards, both at Level 2: Managing Voluntary Youth Services (for those managing and supporting other adults) Providing Voluntary Youth Services (for Section Leaders, Assistant Section Leaders, and others working directly with young people) These Awards can be beneficial if people wish to demonstrate to someone outside Scouting (such as an employer) the skills and knowledge that they have gained through Scouting. All government-recognised qualifications and awards are put into a ‘qualifications framework’. The two Awards, Providing and Managing Voluntary Youth Services have been accredited at Level 2. This means that they are comparable with a GCSE (Grade A*-C), an Intermediate GNVQ or a Level 2 NVQ. What do learners need to do to complete an Award? Each Award is made up of a number of units which correspond to one or more of the modules of the Adult Training Scheme. The learning outcomes for the OCN units link directly to the objectives of the modules in the Adult Training Scheme. This means that any learning required for an OCN unit can be completed in the same way as the OCN Awards – TA Guidance (April 2013) Page 1 of 22 learning required for the Wood Badge. The key difference is that to obtain the award learners have to show clearly (by providing evidence) that they can meet all the requirements of the units. Each OCN unit is made up of a number of learning outcomes and assessment criteria. Learners have to provide evidence that they have met all of the assessment criteria for the unit. It is helpful, although not essential, for learners to decide to work towards the OCN Award when they put together their Personal Learning Plan, as this saves time and allows you to work out whether the same evidence can be used both for module validation and OCN. Evidence used for OCN Awards can be backdated up to two years. This table shows how the modules in the Adult Training Scheme link to the OCN units for each Award. Managing Voluntary Youth Services Unit title A Essential Information for Adults in Scouting C Tools for the job – Managers and Supporters D The Values of Scouting E Team Working & Leadership F Administration in Scouting N Growing the Scouting Movement O Providing support to the Scouting Sections P Safety for Managers in Scouting Q Supporting and Managing Adults in Scouting Providing Voluntary Youth Services Unit title A Essential Information for Adults in Scouting B Tools for the job – Section Leaders in Scouting D The Values of Scouting E Team Working & Leadership F Administration in Scouting H Providing a Balanced Scouting Programme I Understanding Young People’s Behaviour in Scouting J Organising Residential Scouting Experiences K Providing Outdoor Activities for Scouting L Practical Instructing Skills for Scouting OCN Awards – TA Guidance (April 2013) Scout Association module 1 - Essential Information 4 - Tools for the Job (Managers) 5 - Fundamental Values of Scouting 6 - Changes in Scouting 7 - Scouting For All 8 - Skills of Leadership 9 - Working with Adults 11 – Administration 21 - Growing the Movement 22 - Section Support 23 - Safety for Managers and Supporters 24 - Managing Adults 26 - Supporting Adults Scout Association module 1 - Essential Information 3 - Tools for the Job (Section Leaders) 5 - Fundamental Values of Scouting 6 - Changes in Scouting 7 - Scouting For All 8 - Skills of Leadership 9 - Working with Adults 11 - Administration 12 - Providing a Balanced Programme 19 - International 14 - Young People Today 15 - Challenging Behaviour 16 - Introduction to Residential Experiences 17 – Running Safe Activities 18 - Practical Skills Page 2 of 22 M Growing the Scouting Section 13 - Growing the Section Registration and administration procedure In order to register to complete an OCN Award, learners need to contact Brigitte Hurlock in the Adult Support office. They will be sent an application form, which needs to be returned along with a registration fee of £40. The learner is then registered with the Open College Network and they are sent the candidate pack for the Award they have chosen to work towards. A candidate number is sent to the learner from OCN. However, work can start on the award before this number is received. This flowchart shows the process of a learner working through, and being awarded, their Award: Learner gathers evidence and validates unit with their Training Adviser. When a unit has been completed, the Training Adviser signs off the unit summary sheet When all units in the Award are complete the OCN Award of Credit form is completed by the Training Adviser These items are sent into the Adult Support office: Signed unit summary sheets Portfolio of evidence OCN Award of Credit form A fee of £4 per completed unit Information on completed units is sent to the Open College Network Learner receives unit completion certificates for their units, and a certificate for completion of their Award Most learners will save up all of their OCN evidence until they have completed all of their units then send them off at once, however units can be sent in singly (along with the Award of Credit form, fee and portfolio of evidence for that unit) and the learner will receive directly a unit completion certificate for any single units. OCN Awards – TA Guidance (April 2013) Page 3 of 22 A sample unit summary sheet is shown on page 7 of this document, and the Award of Credit forms are on pages 18 and 20. Portfolios are moderated by The Scout Association’s internal moderators, and then sampled by the Open College Network. Once they are no longer needed, they will be returned to the learner, however this may be some time after the certificate has been received. Moderators will never reverse a Training Adviser’s decision on a learner’s achievement, but may give feedback to you as a Training Adviser for future assessments. Role of a Training Adviser in the OCN process Learners are advised that if they think they would like to complete one of the OCN Awards they should discuss it with their Training Adviser first. They may want to know more about what they would need to do to complete the Award, or they may already have all the information they need and would like to check that you will guide them through it. OCN units can be validated by any Training Adviser who has validated Module 25 Assessing Learning (Training Adviser) of the Adult Training Scheme. So, if you are a Training Adviser for someone working towards their Wood Badge and OCN Award at the same time you can validate both with them. A Training Adviser is the person who signs off each of the learner’s units, and completes the OCN Award of Credit Form when completed units are sent into Adult Support. Validating a unit Validating an OCN unit is essentially the same as validating a Wood Badge module – it is about being confident that the learner has demonstrated an understanding and application of the content of that module/unit. The difference with OCN is that this needs to be documented in a portfolio – someone other than the Training Adviser and the learner (ie the moderator) needs to be confident that the learner has demonstrated understanding and application, by looking at their portfolio. For each OCN unit the learner will have a unit summary sheet. This outlines the learning objectives and assessment criteria for that unit, any evidence that must be produced, and any other suggested evidence. An example summary sheet is shown on page 7. What can be used as evidence? Evidence is proof that the learner can meet the assessment criteria specified in each unit. It can be anything that proves: What they can do How well they can do it The level of knowledge that they have in relation to what they do, and The level of understanding that they have about what they do, how they do it and why they do it Some examples of evidence are: Copies of sectional programmes that the learner has run Copies of letters/notices that have been sent to parents or young people Notes from meetings that they have run or attended Copies of records kept (attendance registers, financial records etc.) OCN Awards – TA Guidance (April 2013) Page 4 of 22 Completed questionnaires Witness statements How much evidence is needed? The learner needs to provide evidence that they can meet all of the assessment criteria in each unit. They do not however need to provide a different piece of evidence for each assessment criteria and you will find that one piece of evidence (for example a programme for an activity) meets many assessment criterion across a range of units. Unit questionnaires Each unit, apart from Unit L Practical Instructing Skills for Scouting, has a questionnaire which goes alongside it and asks questions that check the learner’s knowledge and understanding of the assessment criteria in that unit. The questionnaire may be completed in written form (and included in the portfolio) or through discussion with a Training Adviser. If it is answered through discussion the Training Adviser can then complete a witness statement to be included in the portfolio as evidence. In order for the unit questionnaire to be used to sign off the assessment criteria the Training Adviser needs to be satisfied that the answers given by the learner demonstrate correctly their knowledge and understanding of that question. Whilst the questionnaire will usually cover all of the topics in that unit other evidence does also need to be provided for some or all of the assessment criteria to show that knowledge and understanding has been applied. Witness statements Witness statements are a record made by someone else of what the learner has done or achieved. For example, a learner may plan and run a sectional meeting and submit as evidence both their own written plan, and a witness statement from a Section Leader who observed the session recording the work that the learner put into making it run well in practice. A common use of witness statements is when the learner discusses a subject with their Training Adviser to show that they understand it. The Training Adviser can note down a summary of this discussion, showing the learner’s level of knowledge and understanding, so that it can be used as evidence. Witness statements need to be signed and dated by the person making the statement. Links to the Wood Badge It is important to remember that completing the Wood Badge does not count as automatic validation for the linked OCN Award. This is partly because, whilst learners may choose validation options for Wood Badge modules, they must provide evidence for all of the OCN assessment criteria. It is also because all evidence used for OCN must be documented – so a discussion held between learner and Training Adviser to show that they understand a topic may be enough for the Wood Badge validation, but to be used for OCN a summary of the discussion (or witness statement) needs to be recorded. The Module pages in the Adult’s Personal File show which OCN unit each Module links to. OCN Awards – TA Guidance (April 2013) Page 5 of 22 Contact Details Forms, portfolios and other administration should be sent to: Adult Support Office The Scout Association Gilwell Park Chingford E4 7QW For general queries or advice email adult.support@scouts.org.uk, or call 020 8433 7100 If you have a specific administrative query you can email Brigitte Hurlock on brigitte.hurlock@scouts.org.uk or call on 020 8433 7126. OCN Awards – TA Guidance (April 2013) Page 6 of 22 Unit Summary sheet – E: Team Working and Leadership OCN Unit Code: PR5/2/BB/009 Candidate name ____________________ Links to Modules 8 and 9 of the Adult Training Scheme OCN Candidate Number TSA Candidate Number ____________________ ____________________ Purpose and aim of the unit: To enable the learner to understand leadership and team working. Training Adviser Information Learning outcome The learner will: 1 Understand how to plan systematically 2 Understand the Hersey model of Situational Leadership 3 Understand different leadership styles 4 5 Know how to communicate effectively with adults and young people Understand how to use listening skills to help other people solve their own problems Assessment criteria The learner can: 1.1 Develop a plan of activities using a systematic approach. 2.1 Summarise the Hersey module of situational leadership. 3.1 Describe the different leadership styles and apply to situations in which they might be appropriate. 3.2 Describe their predominant or preferred style of leadership. 4.1 Describe the main features of effective communication. 4.2 Demonstrate different aspects of verbal and non-verbal communication and appropriate responses. 5.1 Describe situations when listening skills are particularly important. 5.2 Demonstrate the techniques of effective listening. Candidate information To complete this unit you must: 1. provide an example of a time when you have systematically planned something 2. be observed by your Training Adviser demonstrating effective verbal and nonverbal communication and effective listening 3. complete the unit questionnaire and place it in your portfolio behind this page Notes 1. It is possible for someone to write testimony that you have systematically planned an activity and demonstrated effective communication skills. 2. You may wish to have a conversation with your Training Adviser that covers everything in the unit questionnaire rather than writing your answers down. 3. Other assessment methods which could be used to assess this unit are written question & answer, oral question & answer, written description, practical demonstration and group discussion. 4. This unit offers clear opportunities for learners to provide evidence of achievement in the Key Skills area of communication. I confirm that the candidate has demonstrated competence in this unit by meeting the requirements of all the learning outcomes and assessment criteria. Signature of Training Adviser: Date: Signature of Candidate: OCN Awards – TA Guidance (April 2013) Date: Page 7 of 22 An example unit validation Each learner is different, and most units have very little, if any, compulsory evidence. This means that every learner’s portfolio is likely to be a bit different. However, there will be a lot of common themes. This section takes you through an example set of validations for the one OCN unit (E: Team Working and Leadership). 1.1 Develop a plan of activities using a systematic approach. An example of this could be when a Section Leader has used the DOOR systematic approach to planning to plan an incident hike. Evidence could be: a paper record of their notes made when working through the systematic process photos of the operation (implementation) of the event and a witness statement covering the review done with other leaders involved. This evidence doesn’t need to be typed up neatly, or staged in any way. It could be a photocopy of relevant pages in a notebook, with some additional annotation to show which stage of the DOOR process is shown where. 2.1 Summarise the Hersey Model of situational leadership. This question is asked in the unit questionnaire (‘Describe the functions of leadership in terms of the Hersey model of Situational Leadership’), and could be answered in written or verbal form. If it is answered through discussion with a Training Adviser, they can then complete a witness statement to be included as evidence. 3.1 Describe the different leadership styles and apply to situations in which they might be appropriate. The different leadership styles might be described either in written or verbal form. The learner may then choose to try out different leadership styles in different situations, for example if a Scout leader they could: Telling (directive) – direct a group of new, younger Scouts, when finding kit from the store cupboard for camp. Selling (persuading) – lead a group of new Scouts who are putting up a patrol tent – showing them how to do it but also explaining why its done that way, and inviting suggestions. Sharing (consulting) – during a backwoods night, encourage Scouts to make suggestions and take responsibility for building a group shelter. Delegating – the organisation of a patrol night is delegated to Patrol Leaders. Photographs, statements from the people they were leading (or other observers) or the learner’s own reflections on how the leadership style worked out could then be included as evidence. 3.2 Describe their predominant or preferred style of leadership. The leadership style may be identified using a questionnaire or similar tool. The learner may wish to reflect on this question and either provide a written answer, or have a discussion with their Training Adviser. The Training Adviser can then complete a witness statement to be included as evidence. OCN Awards – TA Guidance (April 2013) Page 8 of 22 4.1 Describe the main features of effective communication. The learner could meet this criteria by running a session for young people or adults on communication. Notes used to plan this session, showing the main features of effective communication that they are trying to get across, could be used as evidence for this assessment criteria. If a systematic approach to planning the session has been used, this evidence could also meet assessment criteria 1.1. 4.2 Demonstrate different aspects of verbal and non-verbal communication and appropriate responses. As shown in the unit summary sheet, the learner needs to be observed demonstrating effective verbal and non-verbal communication by their Training Adviser. This could be, for example, during a Section meeting when words, tone and body language are combined in order to get a message across to young people which results in them behaving well during the session. The Training Adviser can then complete a witness statement to be included as evidence. The learner may also wish to include evidence of written communication, for example a letter to parents which explains the programme for the next term. 5.1 Describe situations when listening skills are particularly important. This is covered in the unit questionnaire (‘When are listening skills particularly important?’), and could be answered in written or verbal form. If it is answered through discussion with a Training Adviser, they can then complete a witness statement to be included as evidence. 5.2 Demonstrate the techniques of effective listening. As shown in the unit summary sheet, the learner needs to be observed demonstrating effective listening skills by their Training Adviser. This could be, for example, during a District team meeting where the learner chairs the meeting and listens to the views of others. The Training Adviser can then complete a witness statement to be included as evidence. The learner might also wish to include evidence from other people about times when they have demonstrated the techniques of effective listening. For example, after conducting an appointment review they could ask the person that they have reviewed to complete a witness statement describing how the learner listened to them during the review. Where to find answers to unit questionnaires Remember, in order for a unit questionnaire to be used to sign off assessment criteria you need to be satisfied that the answers given by the learner demonstrate correctly their knowledge and understanding. All of the material covered in the OCN units is the same as material covered in the Wood Badge, so if you have the knowledge to be a Training Adviser for the learner working through their Wood Badge then your knowledge should also be enough to support a learner working through their OCN Award. As there is such a lot of knowledge contained in the OCN questionnaires it may be useful to refresh your memory of the subjects before reading through or discussing the answers to unit questionnaires with the learner. OCN Awards – TA Guidance (April 2013) Page 9 of 22 This section provides a summary of where to find information on each of the topics/questions contained in each of the units. The resources listed below can be downloaded from www.scouts.org.uk or are available to order from Scout Shops at www.scouts.org.uk/shop. Unit A: Essential Information for Adults in Scouting Module 1 materials – including Trainer’s notes, DVD and e-learning Copies of POR, particularly Chapters 1, 2 and 9 FS322016 The Promise – information about the Promise, and variations on workings FS140004 Fundamentals of Scouting – Fundamentals of Scouting, including Purpose, Principles and Method FS140099 Background to the Purpose and Principles of Scouting – how the Fundamentals of Scouting were developed, and how they relate to the Promise FS500005 The key policies of The Scout Association – more information on the key policies, as summarised on the key policies card Young People First code of behaviour (Yellow Card) – Child Protection policy, and actions to take if child abuse is suspected or alleged Let’s Stamp Out Bullying Together booklet Keys to Success for County Commissioners, District Commissioners, Group Scout Leaders, County Training Managers Supporting the Group chairman, secretary, treasurer, supporter FS120084 Scout Led Activities Index – rules and guidance for Scouting activities FS120086 Externally Led Activities Index – rules and guidance for activities led by commercial instructors Safe Scouting and what to do in an Emergency (Purple Card) – actions to take following an accident/incident, or other emergency Welcome prompt card – includes contact details for the Scout Information Centre, questions on support, and the Adults in Scouting model FS120000 Activities – Risk Assessment Safety Checklist for Leaders FS120075 InTouch Adult’s Personal File – outlines the Adult Training Scheme, and opportunities Unit B: Tools for the Job – Section Leaders Module 3 materials – including Trainer’s notes and e-learning Sample role descriptions – information about key responsibilities of different roles in Scouting. Available from www.scouts.org.uk/roledescriptions Scouting Essentials Colony, Pack, Troop, Unit and Network Essentials – Section ages, themes, groupings, meetings, decision making etc. Colony, Pack, Troop, Unit Programme – Sectional programme, awards etc. Colony, Pack, Troop, Unit Programmes Plus and Programmes Plus Volume 2 – programme ideas for the Sections My Beaver Scout Logbook, The Cub Scout Powerpack, The Scout Matrix and The Explorer Scout and Scout Network Navigator Young Leaders’ Essentials OCN Awards – TA Guidance (April 2013) Page 10 of 22 FS200202 6-25 Programme – Sections, Balanced Programme Programmes Online www.scouts.org.uk/pol - ready made programme ideas FS315015 Games for Scouts – why and how to play games, ideas for running them FS170014 Games for Cub Scouts – why and how to play games, ideas for running them FS155013 Games for Beaver Scouts – why and how to play games, ideas for running them FS460004 Young Leaders’ Scheme Game on! – types of games, when to play them and why Unit C: Tools for the Job – Managers and Supporters Module 4 materials – including Trainer’s notes and e-learning Sample role descriptions – information about key responsibilities of different roles in Scouting. Available from www.scouts.org.uk/roledescriptions Colony, Pack, Troop, Unit and Network Essentials – Section ages, themes, groupings, meetings, decision making etc. The Induction Toolkit – information about each of the Sections FS200202 6-25 Programme – Sections, Balanced Programme Policy, Organisation and Rules – printed and online at www.scouts.org.uk/por Keys to Success for County Commissioners, District Commissioners, Group Scout Leaders, County Training Managers Factsheets – available to order from the Scout Shops (www.scouts.org.uk/shop) or to download from Member Resources (members.scouts.org.uk) Unit D: The Values of Scouting Module 5 materials – including Trainer’s notes and e-learning Module 6 materials – DVD Module 7 materials – including Trainer’s notes and DVD POR Chapter 1 – Fundamentals of Scouting POR Chapter 2 – Key Policies FS140004 Fundamentals of Scouting – Fundamentals of Scouting, including Purpose, Principles and Method FS140099 Background to the Purpose and Principles of Scouting – how the Fundamentals of Scouting were developed, and how they relate to the Promise Colony, Pack, Troop, Unit Programme – Sectional Balanced Programme, awards etc. Programmes Online www.scouts.org.uk/pol - ready made programme ideas Scouting Essentials Diversity Dictionary Rise to the Challenge FS322021 What is Spiritual Development? Inclusion Matters Video - from scouts.org.uk/video Equal Opportunities and Religious Policy ‘Mixed Scouting’ module material (an ongoing learning module) – includes Trainer’s notes and workbook OCN Awards – TA Guidance (April 2013) Page 11 of 22 Module 36 materials – Trainer’s notes Unit E: Team Working and Leadership Module 8 material – Trainer’s notes Module 9 material – Trainer’s notes FS140093 Leadership Styles – different styles of leadership FS140031 The Skills of Leadership – including Task, Group, Individual model (Hersey model of Situational Leadership) FS140042 Group Development – Forming, norming, storming and performing model of group development Young People First (Yellow Card) – code of good practice Unit F: Administration in Scouting Module 11 material – Trainer’s notes POR Chapter 8 – Insurance POR Chapter 3 – The Scout Group – including census, registration and finance POR Chapter 4 – The Scout District – including census, registration and finance POR Chapter 5 – The Scout County – including census, registration and finance FS270001 Data Protection Act Record Cards, Personal Detail cards, Wallchart – available for each Section District Explorer Scout Administrator Training Pack – including data collection and communications FS500009 Responsibilities of Charity Trustees Insurance: An Insomniac’s Guide FS120079 Accidents: A Guide to Reporting for Leaders and Commissioners FS500008 Administration and Record Keeping (Sections and Groups) – what administration is needed POR Chapter 6 – The structure of The Headquarters of The Scout Association Make a Difference – Be a Trustee Leaflet Supporting the Group… Chairman, Secretary, Treasurer, Supporter – information on these roles and responsibilities. FS310610 Guidance for the storing and destroying of adult appointment forms Ticking all the Boxes – Workshop for Appointment Secretaries – ongoing learning module on using the online member admin area, includes Trainer’s notes, presentation and 3 sample forms. Resources available at www.scouts.org.uk/appointment , including At a Glance – The Appointments Process Quick Reference Guide Unit H: Providing a Balanced Programme Module 12 material – Trainer’s notes and e-learning Module 19 material – Trainer’s notes Colony, Pack, Troop, Unit and Network Essentials – Section ages, themes, groupings, meetings, decision making etc. Colony, Pack, Troop, Unit Programme – Sectional programme, badges, awards etc. OCN Awards – TA Guidance (April 2013) Page 12 of 22 Colony, Pack, Troop, Unit Programmes Plus and Unit Programmes Plus Version 2 – programme ideas for the Sections My Beaver Scout Logbook, The Cub Scout Powerpack, The Scout Matrix, The Explorer Scouts and Scout Network Navigator Scout Handbook – information on the Scout challenge badges, and other awards FS200202 6-25 Programme – Sections, Balanced Programme Programmes Online www.scouts.org.uk/pol - ready made programme ideas Nights Away FS260010 World Scouting – facts and figures about World Scouting FS260016 The World Membership Badge – meaning and origins of the World Scout Badge Globetrekker – available at globetrekker.scouts.org.uk The Scout Association’s educational objectives (available from the Adult Support office) Unit I: Young People Today Module 14 materials – Trainer’s notes, workbook Module 15 materials – Trainer’s notes, workbook POR Chapter 15 – Complaints, Suspensions and Dismissals Training Adviser’s Guide – modules 14 and 15 pages – characteristics, needs and influences of young people FS185090 Managing Behaviour – action and support for dealing with challenging behaviour FS 155054 Managing Behaviour in the Colony and Pack FS 315066 Promoting Good Behaviour in the Scout Troop Resources available at members.scouts.org.uk/lifeissues Young People First (Yellow card) Scouting Essentials Colony/Pack/Troop/Unit/Network Essentials Unit J: Residential Experiences (Nights Away) Module 16 material – Trainer’s notes Nights Away – practical advice for running residential experiences Scout Handbook – information on the Scout challenge badges, including outdoor and adventure tips Scout Skills Cards – tips on a variety of Scouting skills FS315071 Scout Skills – Campsite Layout and Selection FS315072 Scout Skills – Camp Toilet FS315085 Scout Skills – Tent Pitching FS315086 Scout Skills – Types of Tent FS120075 InTouch – communications systems (the ‘home contact’ system) FS120000 Activities – Risk Assessment – how and why to undertake risk assessment FS315088 Scout Skills – Wide Games – how and why to play them FS120626 Avoiding ill health at camp - Guidance to stop the spread of E. coli O157 and viral gastro-enteritis infection at camp Young People First code of behaviour (Yellow Card) – Child Protection policy, and actions to take if child abuse is suspected or alleged OCN Awards – TA Guidance (April 2013) Page 13 of 22 FS140048 First Aid Kits and Accident Books – what to include in a First Aid kit, and guidance to how to keep an accident bok FS250051 Allergies – including information about providing/administering medication to young people Safe Scouting and what to do in an Emergency card (purple card)– actions to take following an accident/incident, or other emergency FS120083 Family Camps – guidance and rules for running a family camp, including purpose, participation of family members, health and hygiene, programme FS320004 Camp Food Safety – food hygiene considerations, particularly on camp Nights Away ‐ An adult’s guide to camping, holidays, expeditions and sleepovers AC120990 ‐ Assessment Checklist for a Night Away Permit FORMNAN ‐ Nights Away Notification FS120075 ‐ InTouch FS120072 ‐ Youth Hostelling FS120082 ‐ Nights Away Information Form FS120800 ‐ Nights Away Permit Scheme FS120801 ‐ Nights Away Permit Scheme ‐ Applicants' Guide FS120802 ‐ Nights Away Permit Scheme ‐ Assessment Guide FS120803 ‐ Nights Away Permit Scheme ‐ Commissioners' Guide FS120804 ‐ Nights Away Permit Scheme ‐ Nights Away Advisers NAPASS ‐ Event Passport NAPERMIT1 ‐ Nights Away Application Form Unit K: Activities Outdoors Module 17 materials – Trainer’s notes Colony, Pack, Troop, Unit Programme – Sectional Balanced programme POR Chapter 9 – Activities, including emergency procedures and accident reporting FS120084 Scout Led Activities Index – rules and guidance for Scouting activities FS120086 Externally Led Activities Index – rules and guidance for activities led by commercial instructors Safe Scouting and what to do in an Emergency card (purple card)– actions to take following an accident/incident, or other emergency FS120000 Activities – Risk Assessment – how and why to undertake risk assessment FS129999 Safety in Scouting: Safety Checks – general advice on risk assessments FS120079 Accidents – Leaders’/Commissioners’ Guide to Reporting – what to do when an accident/incident happens or is reported to you FS120075 InTouch – communications systems (the ‘home contact’ system) FS 120087 Adult Groups in Adventurous Activities FS320012 Safety – Practical Tips FS120801 Nights Away Permit Scheme – Applicants’ Guide Adventurous Activity Permit Scheme – Applicant’s Guide Safety Checklist for Leaders OCN Awards – TA Guidance (April 2013) Page 14 of 22 Unit M: Growing the Scouting Section Module 13 materials – Trainer’s notes, workbook Colony, Pack, Troop, Unit and Network Essentials – Section ages, themes, groupings, meetings, decision making etc. Colony, Pack, Troop, Unit Programme – including Moving On and Membership awards FS1700187 Links between the Beaver Scout Colony and the Pack – tips to help with the Moving On process FS315019 The Troop and its Links – ways to improve links with the Cub Scout Pack and Explorer Scout Section FS452008 The Unit and its links – ways to improve links with the Scout Troop and Scout Network FS500008 Administration and Record Keeping (Sections and Groups) – including advice on waiting lists. Appointment process resources at www.scouts.org.uk Balanced programme checkers for each section available at www.scouts.org.uk FS 500017 Design and Deliver an Effective Recruitment Event FS 140049 Group Parents’ Evening FS155058 Guidelines for Managing Registers of Interest and Joining Lists BS 320032 Induction: starting adults in a new role FS185030 Know your Neighbours FS170018 Links Between the Beaver Scout Colony and the Cub Scout Pack FS310561 Making the Most of Promotional Posters and Postcards FS310515 Newsletters FS155062 Programme Review: Beaver Scouts FS170062 Programme Review: Cub Scouts FS315096 Programme Review: Scouts BS 320030 Recruitment of Adult Volunteers– the six step approach to recruitment BS 320033 Review FS500010 Running a Name Generation Evening BS 32003 Support within Scouting PK 310003 The Induction Toolkit: to support the creation of local welcome packs The Parents’ Guide to Scouting Recruitment Prompt Card – quick reminder of the six step approach to recruitment Induction: Starting adults in a new role – key stages in the induction process Induction prompt card – quick reminder of the key stages in the induction process Unit N: Growing the Scouting Movement Module 21 materials – Trainer’s notes Training Adviser’s guide – module pages for modules 21 and 14 – characteristics, needs and influences on young people Colony, Pack, Troop, Unit and Network Essentials – Section ages, themes, groupings, meetings, decision making etc. Colony, Pack, Troop, Unit Programme – including Moving On and Membership awards OCN Awards – TA Guidance (April 2013) Page 15 of 22 FS170018 Links between the Beaver Scout Colony and the Pack – tips to help with the Moving On process FS315019 The Troop and its Links – ways to improve links with the Cub Scout Pack and Explorer Scout Section FS452008 The Unit and its links – ways to improve links with the Scout Troop and Scout Network FS500008 Administration and Record Keeping (Sections and Groups) – including advice on waiting lists. BS 320030 Recruitment of Adult Volunteers – the six step approach to recruitment Recruitment Prompt Card – quick reminder of the six step approach to recruitment BS 320032 Induction: Starting adults in a new role – key stages in the induction process Induction prompt card – quick reminder of the key stages in the induction process Welcome Prompt Card – Adults in Scouting Model The Appointment Process: Guide to Appointing Adults – key stages in appointment of adults, induction and reviews BS 320033 Review – helping adults choose the right path – purpose, benefits and necessary elements of effective reviews Review Prompt Card – quick reminder of the key points to remember in the review process FS310602 Managing Change – a change management strategy for use in Scouting FS500010 Recruiting Adults – running a name generation evening – help with this part of the six-step process of adult recruitment FS185030 Know your Neighbours FS310561 Making the Most of Promotional Posters and Postcards FS310515 Newsletters FS155062 Programme Review: beaver scouts FS170062 Programme Review: cub scouts FS315096 Programme Review: scout FS500010 Running a Name Generation Evening BS 32003 Support within Scouting PK 310003 The Induction Toolkit: to support the creation of local welcome packs The Parents’ Guide to Scouting Using camps to recruit parents at www.scouts.org.uk/recruitingparents Unit O: Providing support to the sections Module 22 material – Trainer’s notes Colony, Pack, Troop, Unit and Network Essentials – Section ages, themes, groupings, meetings, decision making etc. Colony, Pack, Troop, Unit Programme – Sectional programme, badges, awards etc. Colony, Pack, Troop, Unit Programmes Plus – programme ideas for the Sections Scout Handbook – information on the Scout challenge badges, and other awards FS200202 6-25 Programme – Sections, Balanced Programme FS260010 World Scouting – facts and figures about World Scouting OCN Awards – TA Guidance (April 2013) Page 16 of 22 FS260009 International Resource Material – where to get resources about ‘International’ Nights Away – practical advice for running residential experiences FS120075 InTouch – communications systems (the ‘home contact’ system) FS120800 Nights Away Permit Scheme – general overview of the Nights Away scheme FS120000 Activities – Risk Assessment – how and why to undertake risk assessment POR Chapter 8 – Insurance FS120082 Nights Away Information Form – parent/guardian consent form, including health details FS120803 Nights Away Permit Scheme – Commissioners’ Guide – role of Commissioners within the Nights Away Permit Scheme Unit P: Safety for Managers Module 23 material – Trainer’s notes Policy Organisation and Rules (POR), particularly Chapters 8 and 9 FS120084 Scout Led Activities Index – rules and guidance for Scouting activities FS120086 Externally Led Activities Index – rules and guidance for activities led by commercial instructors FS120000 Activities – Risk Assessment – how and why to undertake risk assessment FS120075 InTouch – communications systems (the ‘home contact’ system) FS120079 Accidents – A Guide to Reporting for Leaders and Commissioners – what to do when an accident/incident happens or is reported to you Safe Scouting and Emergency Procedures (Purple Card) – actions to take following an accident/incident, or other emergency FS120100 Adventurous Activity Permit Scheme – general information on the scheme FS120103 Adventurous Activity Permit Scheme – Commissioners’ Guide – information for Commissioners on their role in the Permit Scheme Safety Checklist for Managers, Safety Checklist for Leaders, Safety Checklist for Executive Committees FS320012 Safety – Practical Tips FS320010 Managing a Safe Scout Premises Unit Q: Supporting and Managing Adults Module 24 material – Trainer’s notes, workbook Module 26 material – Trainer’s notes, workbook Policy Organisation and Rules (POR) – Chapter 15 Welcome prompt card – Adult’s in Scouting model FS310514 Motivation of Leaders – two theories of motivation FS 310509 Delegation FS 310607 How to Prioritise. Belbin team roles: www.belbin.com for basic background (in particular the flash introduction to team roles, and the team role descriptions pdf. summary sheet). OCN Awards – TA Guidance (April 2013) Page 17 of 22 http://www.mindtools.com/pages/article/newLDR_83.htm has a good description and explanation of the whole theory and the roles. OCN Awards – TA Guidance (April 2013) Page 18 of 22 Appendix 1 – OCN Award of Credit form for Managing Voluntary Youth Services OCN Award of Credit Part A – Personal Information For office use only: Surname Forenames Group District County/Area Address Part B – Programme Information Which programme are you registered for? (please tick) [ ] Providing voluntary youth services award [ ] Managing voluntary youth services award Open College Network Candidate Number______________________________________________ Scout Association Candidate Number_________________________________________________ Part C – Unit(s) or Award(s) claimed Which OCN Units(s)or awards have been completed? Essential Information for Adults in Scouting Tools for the job – Managers and Supporters The Values of Scouting Team Working & Leadership Administration in Scouting Growing the Scouting Movement Providing support to the Scouting Sections Safety for Managers in Scouting Supporting and Managing Adults in Scouting (Continued over) OCN Awards – TA Guidance (April 2013) Page 19 of 22 Part D – Declaration For office use only I wish to claim for Credit on the above programme. I have enclosed £36 (at £4 per unit) Signed: Date: Part E – Training Adviser declaration The candidate has completed the unit(s) stated above Signed: Date: Please print name: When complete please return to: Open College Network Registration Adult Support Office The Scout Association Gilwell Park Chingford London, E4 7QW For office use only OCN Awards – TA Guidance (April 2013) Page 20 of 22 Appendix 2 – OCN Award of Credit form for Providing Voluntary Youth Services OCN Award of Credit Part A – Personal Information For office use only: Surname Forenames Group District County/Area Address Part B – Programme Information Which programme are you registered for? (please tick) [ ] Providing voluntary youth services award [ ] Managing voluntary youth services award Open College Network Candidate Number______________________________________ Scout Association Candidate Number__________________________________________ Part C – Unit(s) or Award(s) claimed Which OCN Units(s)or awards have been completed? Providing Voluntary Youth Services Essential Information for Adults in Scouting Tools for the job – Section Leaders in Scouting The Values of Scouting Team Working & Leadership Administration in Scouting Providing a Balanced Scouting Programme Understanding Young People’s Behaviour in Scouting Organising Residential Scouting Experiences Providing Outdoor Activities for Scouting Practical Instructing Skills for Scouting Growing the Scouting Section OCN Awards – TA Guidance (April 2013) (Continued over) Page 21 of 22 Part D – Declaration For office use only I wish to claim for Credit on the above programme. I have enclosed £44 (at £4 per unit) Signed: Date: Part E – Training Adviser declaration The candidate has completed the unit(s) stated above Signed: Date: Please print name: When complete please return to: Open College Network Registration Adult Support Office The Scout Association Gilwell Park Chingford London, E4 7QW For office use only OCN Awards – TA Guidance (April 2013) Page 22 of 22