New Provision Operational Checklist Following on from the advice given in ‘A Guide To Opening A New Scout Group Or Section’, here are a few extra considerations to help your Scouting run smoothly. Do you need: Weekly Scouting Adult Tours Keys cutting An accident record book and first aid kit A mobile phone Badges and Group name tapes Necker’s & woggles A flag with stand or hook & pulley Group Policies Adult Uniform A membership fee Member Items Member records Parent Help Internal Communication A moving on plan Programme planning Purchases Further thoughts New adults know where everything is from equipment to light and heating switches. They know how to access & lock up the building, the fire procedures, who cleans up and what happens to rubbish. They know how the venue is booked and paid for. The adults have keys to access building and equipment stores. There is a system if a keyholder is absent. These are always available during meetings. There is a system in place for parents or leaders to make emergency calls? The local Badge Secretary or Scout Shop has been contacted to order county and district badges ready for adult and youth investitures. Group name tapes have been ordered. If needed, a new Necker has been designed and district approval has been sought before ordering them in time for investiture ceremonies. Besides being traditional, opening ceremonies are a great way to signal that the meeting has begun. The Group has created a policy on providing and purchasing or reimbursing adult uniform? The fee for young people has been calculated, taking into consideration the annual capitation fee, venue & programme costs. The Group has decided when (weekly, by term) and how (cash, direct debit) will these be collected, recorded and accounted. The Group has decided which resources will be provided to members (e.g. Necker, woggle, badges, handbook), how it will manage lost replacements and who will order/ pay for these. The Group has decided how data will be collected and stored on member’s personal details, emergency contacts, attendance and achievements, those who want to join and those who will be moving up. The Group will set expectations straight away that parents will be involved. Parents rotas and skills audits are valuable tools to including parents in Scouting The Group has decided how leaders will communicate between sections to anticipate and assist members in moving between sections? Adults may want a Group planning meeting each term to find out what each section are doing and to plan Group activities and a section planning meeting each term to plan a detailed programme, incorporating special dates, district and county events and parents skills. Sections have been given a budget for programme costs and know how purchases will be recorded and reimbursed. Each section could have a float which is balanced and accounted at the end of each term. Lead by: Action date: External Communication A notice board for news & updates, programmes and vacancies. Notice boards for sections A group website/ blog, Facebook page or newsletter A Group welcome pack A valuable communication tool to parents. Even in you rent your meeting place, a removable board to display work, photos, badge records etc. can be used The sections and Group communicate with parents regularly to keep them informed and involve them in the Group’s activities? Templates are now available at the Scout print centre to create personalised pages sharing Group and leader details which can be inserted into the back of the ‘A Parent’s Guide To Scouting’.