UMBC
AN HONORS UNIVERSITY IN MARYLAND
POSITION DESCRIPTION
Department of Human Resources
530 Administration Building
1000 Hilltop Circle
Baltimore, Maryland 21250
410-455-2337
SECTION I: IDENTIFYING INFORMATION
Position Number: 10003846 Current Incumbent: Perry Alexander
If Vacant, Previous Incumbent:
Department: Library
Division: Academic Affairs
Campus Location: Main Campus, Library
Current Classification Title: Library Services Supervisor
Internal Title (if different):Circulation Operations Manager
Position Status:
Regular Funded
Overtime Status:
Exempt
Schedule:
Full-Time
Shift:
Day
Collective Bargaining Status:
Grant Funded
Contingent II
Non-Exempt
Part-Time (percent employed
Evening
Night
Eligible
%)
Rotating
Ineligible
SECTION II: MAIN PURPOSE OF POSITION
Please summarize the general nature and purpose of the position briefly below. Describe in
concise terms how the position relates to the mission of the department.
To supervise staff and students working evening hours in the Circulation, Library Media, and
Security units and to ensure building security at closing.
SECTION III: DESCRIPTION OF DUTIES
Please describe in detail the duties assigned to the position and indicate the approximate
percentage of time each is performed in the course of a typical month. Begin each statement
with a verb (e.g., types, composes, develops) and be specific in explaining what is done and how.
% of Time
Duties
30%
Supervise staff and students performing circulation, reserve, holds processing,
and security functions during evening/night hours. Ensure smooth functioning
of unit through problem solving when necessary. Ensure that stacks
maintenance functions (pick-ups, shelving, and shelf reading) are completed
efficiently as assigned. Training staff and student assistants in service desk or
shelving routines as required. Communicate regularly with supervisor.
Perform circulation and reserve services for users at the circulation desk, using
automated and manual systems.
Coordinate hold request processing and routing of materials to and from other
25%
15%
15%
7%
3%
3%
2%
USMAI libraries; process requests when appropriate staff are unavailable or
backlogs occur. Detect and resolve problems; assure timely response to
inquiries from patrons or other libraries.
Shelve and shift books, shelf read and inventory collection.
Alternating with other staff, supervise (includes opening and closing) circulation
unit during weekend hours of operation. Open and close library building in lieu
of security officer.
Compile monthly statistics.
Act as liaison from Circulation unit to Library mending services, including
charging and discharging books to mending using automated system.
Other duties as assigned.
SECTION IV: DECISIONS AND RECOMMENDATIONS
Please describe the major decisions and recommendations made by this position in carrying out
its assigned job duties.
Makes decisions regarding staffing shortages during shifts, assesses needs and workflows for
holds processing, interprets and enforces guidelines and procedures.
SECTION V: CONTACTS
Please list the persons or organizations with whom this position will have contact (both internal
and external to UMBC), and the nature and frequency of such contacts.
Regularly has contact with staff, faculty, campus police and community users.
SECTION VI: PHYSICAL REQUIREMENTS
Please list any unusual physical requirements of this position, such as lifting (specify pounds),
stooping, crawling, bending, running, or long periods of standing/walking.
Must have vision sufficient to read print materials and VDT displays; must have hearing
sufficient to respond to in-person and telephone inquiries; must have manual dexterity
sufficient to input data/commands by keypad/computer keyboard; strength and mobility
sufficient to shelve and retrieve bound volumes from shelving at heights of 0" to 90", and to
move boxes weighing up to 42 lbs.
SECTION VII: EQUIPMENT USED
Please list the equipment that this position will employ in the performance of its duties. Include
machines, tools, and chemicals, if applicable.
Computer, copier, fax.
SECTION VIII: SUPERVISION EXERCISED
Please list below those employees that this position will directly supervise or lead in the
performance of its duties. Include vacant positions as well. Note:
 A supervisor assigns and reviews the work of the subordinate, provides training and
motivation, signs timesheets and leave requests, conducts and signs performance appraisals,
and issues discipline/counseling if necessary.
 A lead worker assigns and reviews the work of the subordinate and provides
training/motivation.
 Status refers to whether the position is regular, contingent II, contingent I, or student.
Name
Job Title
Elwyn Hickson
Vivien Barrett
Supervise/Lead
Security Officer/Night
Library Services
Technician
Supervise
Supervise
Status
Regular
Regular
SECTION IX: EMPLOYEE REQUIREMENTS
Please list the minimum requirements necessary to perform the duties of this position in the
following areas:
Education (describe specific types of degrees, if applicable):
High School Education or GED
Experience (describe type of experience and number of years):
Five years of progressively responsible experience directly related to the primary duties of the
position. Good written and verbal communications skills. Ability to handle difficult situations.
Supervisory experience or aptitude desired
Licenses/Certifications:
None
SECTION X: SIGNATURES
The signatures below indicate that the employee has received and read this document, and that
the supervisors certify the accuracy of its contents.
Name
Title
Employee
Perry Alexander
Library Services
Supervisor
Immediate
Supervisor
Michael Dick
Circulation Manager
Department Joyce Tenney
Head
Signature
Date
Acting Director of
Library
Division
Joyce Tenney
Acting Director of
Head
Library
duties revised 3/22/94, 6/4/03, revised per UMS Non-Exempt pay plan eff. 7/1/96, 10/7/10
to reflect reclass. eff. 7/1/93, 1/12/15
reformatted 6/28/10, supervisor change 2/21/12
F:adm/person/orgchart/414