Request for Quotation Template
Contract NPN 1.15
Specialised Trucks and Bodies
INFORMATION ONLY: - Please Delete the first 2 Information pages of this
document before completing your RFQ
Use this Request for Quote document to undertake the purchase of:
(Not limited to)
Refuse / Compactor Truck Vehicles; Street Sweepers and Cleaning Vehicles; Road Maintenance
Units; Truck Bodies including Flat Tops, Curtinsiders, Service Bodies, Water Tankers, Tippers,
Trailers, Box, Low Loaders, Tipping, Tankers, Truck Mounted Cranes, Hook-loaders; Light
Commercial (Utility) Bodies, Flat-tops, Service Bodies, animal Cages; Truck Mounted and
Portable Forklifts/Cranes; Truck Mounted Elevated Work Platforms; Commercial Van Fit-outs;
Racking; Wheelchair Access Vehicle Conversions; Mobile Library Vehicles; Construction Site
Caravans; Other Vehicle Conversions and Accessories eg Cargo Barriers, Protection Bars, Roof
Racks, Towbars, Steps.
These products are covered under the following 13 Categories:
CATEGORY 1 – SUPPLY OF
REFUSE/COMPACTOR TRUCK VEHICLES
Comprises the following items but is not limited to:
 Truck Based Garbage Compactor – Side Loader
 Truck Based Garbage Compactor – Rear
Loader
 Truck Based Garbage Compactor – Front
Loader
CATEGORY 2 – SUPPLY OF STREET SWEEPERS
& CLEANING VEHICLES
Comprises the following items but is not limited to:
 Road/Street Sweepers – Truck Based
 Footpath/Mall Sweepers – Compact & Walk
Behind
 Vacuum Vehicles
 Water Jet Cleaning Vehicles
 Sewer Cleaning Vehicles
CATEGORY 3 – SUPPLY OF ROAD
MAINTENANCE UNITS
Comprises the following items but is not limited to:
 Bitumen Patching Units
 Emulsion spraying & Storage Units
 Cement & Lime Stabilisation Units
 Multi-Purpose Maintenance Units
 Bitumen & Aggregate Spreaders
CATEGORY 4 – SUPPLY OF TRUCK BODIES
Comprises the following items but is not limited to:
 Tray Bodies, Flat-tops
 Vans / Pantech’s
 Service Bodies
 Tippers
 Water Tankers – Truck Mounted
 Water Tankers – Slide on
 Curtinsiders
CATEGORY 5 – SUPPLY OF TRAILERS
Comprises the following items but is not limited to:
 Box Trailers
 Low Loaders
 Tipping Trailers
 Water Tankers
CATEGORY 6 – SUPPLY OF LIGHT COMMERCIAL
(UTILITY) BODIES
Comprises the following items but is not limited to:
 Tray Bodies / Flat Tops
 Service Bodies
 Animal Cages
Specialised Trucks & Bodies – NPN1.15 – RFQ Template v1.
LGAP/NPN Contract NPN 2.15
Request for Quotation Specification
CATEGORY 7 – SUPPLY OF TRUCK MOUNTED
CRANES
Comprises the following items but is not limited to:
 Truck Mounted Cranes
 Hook Loaders
 Truck & Trailer Mounted Forklifts
 Tail Lifters
 Skip Loaders
CATEGORY 11 – SUPPLY OF MOBILE LIBRARIES
Comprises the following items but is not limited to:
 Truck Mounted
 Trailer Mounted
CATEGORY 12 – SUPPLY OF CONSTRUCTION
SITE CARAVANS
Comprises the following items but is not limited to:
 Lunch Room
 Toilet Unit / Ablution Block
 Tool Room
CATEGORY 8 – SUPPLY OF TRUCK MOUNTED
ELEVATED WORK PLATFORMS
Comprises the following items but is not limited to:
 Truck Mounted Boom Lifts
 Truck & Trailer Mounted Cherry Pickers
CATEGORY 13 – SUPPLY OF OTHER VEHICLE
CONVERSIONS AND ACCESSORIES
Comprises the following items but is not limited to:
 Cargo Barriers
 Bull Bars
 Roll Bars and Roll Cages
 Tow Bars
 Roof and Body Racks
CATEGORY 9 – SUPPLY OF COMMERCIAL VAN
FIT-OUTS
Comprises the following items but is not limited to:
 Shelving
 Racking
 Custom Fit-outs
WHOLE OF RANGE
A Contractor’s “Whole of Range” may fall within the
general scope of this Contract.
CATEGORY 10 – SUPPLY OF WHEELCHAIR
CONVERSIONS TO VEHICLES
Comprises the following items but is not limited to:
 Bus Conversions
 Motor Vehicle Conversions
If you wish to obtain a quote for any of the products covered by the above Categories, then delete the two
Information Only pages and complete the following Request for Quote document.
Complete each section of the RFQ document where highlighted in yellow. Leave in anything that is not
highlighted. You only need to add as much or as little information as you believe is adequate to ensure
suppliers completely understand your requirements.
Those sections marked (DELETE IF NOT REQUIRED) or (DELETE SPECIFIC LINE ITEMS IF NOT
REQUIRED) require you to make a decision whether you want the particular item included in your quote as an
additional expense, or not. If not, simply delete the entire section from the RFQ document.
Once completed, save the RFQ to your system then go to Vendorpanel. Complete the process to request
a quote in Vendor Panel under NPN1.15 – Specialised Trucks & Bodies . Add the RFQ document , to your
request as an attachment when prompted then submit to the suppliers of your choice for response.
Go to the LGA Procurement website – www.lgaprocurement.sa.gov.au for more information on all
contracts or contact us on 8224 2000 or email lgaprocurement@lga.sa.gov.au if you require further
information or clarification on the contract or on using Vendorpanel.
Delete the two pages above then proceed with your RFQ
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Request for Quotation
for Supply of Specialised Trucks and Bodies
Council
Address:
Add Council detail here:
Telephone:
Authorised Officer:
Local Buy Contract Number
NPN 1.15
Request for Quotation (RFQ) Title
Enter project title here
Eg:. Supply of 1 x 22 m3 side Loader
Request For Quotation Number:
Council to enter Request For Quotation Number
from their own RFQ Register.
Eg: LGASA0101
Closing Time for RFQ:
Eg:. 5pm - 2nd April 2016
Refer Specification Clause 13.7 to 13.10
Quotes to be returned to:
Via Vendor Panel
Statutory Evaluation Period
Refer Specification Clause 13.1
Purchasers are required to advise Contractors or their
Agent/Dealers of their Statutory Evaluation Period at the
time the Purchase issues a “Request for Quotation”.
The Purchaser wishes to advise that
the Evaluation Period allocated to
this Quotation is 90 Days
A Statutory Evaluation Period is the period (in days) the
Purchaser requires to evaluate the Quotation before
making a formal decision and issuing a Purchase Order.
Council Use Only
Council has registered with Local Buy to use
Contract NPN 01-15
Yes
Date of E-mail: Eg: 1st October 2015
A contractor’s quotation is to remain valid for 30 days.
© 2015 Local Buy Pty Ltd. All rights reserved
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
No Trailer, supplied under this Contract, shall have a build plate older than three
months – without written approval from Local Buy and the Purchaser.
Introduction
This Request for Quotation is issued under Part 3 Specifications and Part 4 General Conditions of
Contract of National Procurement Network (NPN) Contract NPN 1.15 for the Supply of Specialised
Trucks and Bodies.
Purchasers are to ensure they have read these documents along with any non- compliances
pertaining to an individual Contractor.
Details are available from lgaprocurement@lga.sa.gov.au or on 08 8224 2000
Contractors are required to individually itemise and cost all components associated
with the supply of a complete vehicle.
The contractor and their Agents/Dealers are reminded of Clause 5.21 of the Purchasers Conditions
of contract.
5.4
The Vendor is to ensure RFQ responses issued under their own hand are fully itemised
and individually priced. No grouping of the Deliverables and amalgamation of costings is
allowed. RFQ responses issued which do not conform may be returned by the Purchaser
to the issuing Vendor to reformat and resubmit to the Purchaser. This requires the
Contractor to individually list all requested accessories, details of the cab chassis and
available options, body configuration, pre-delivery, vehicle movements, extended
warranty options and training being offered.
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
Contractors are required to supply the following with their quotations.
Purchaser to delete items they do not require to be supplied with their quotation
The contractor must supply the following as part of their complete quotation to council.
1.Expected delivery date if order is placed within 30 days of the date of the Quotation.
2.The Contractor must attach to all Quotations, forwarded to Purchasers, a Fit for Duty Statement in which they
guarantee the equipment outlined in the Quotation shall offer satisfactory performance and productivity to
the Purchaser after the equipment is commissioned.
3.Illustrations of proposed Trailer(OPTIONAL)
4.Drawings of proposed Body (OPTIONAL)
5.Brochures of proposed Cab Chassis (OPTIONAL)
6.Contractors must submit with their quotations an Operating Noise Schedule. (OPTIONAL)
7.The contractor is to complete any attached pro-forma as supplied by the Purchaser.
8.Engine performance data on proposed Cab Chassis (OPTIONAL)
9.Details of oils and coolants used in the proposed Cab Chassis (OPTIONAL)
10. Details of oils and coolants used in the proposed Body(OPTIONAL)
11. Contractors must supply with every quotation to the Purchaser a detailed and itemised list showing the
service interval of the Cab Chassis, Body and cost of relevant parts and their part numbers required per
service, volume of coolants and lubricants required per service to a total of 4yrs / 60000 km, a Service
Contract may be formed on the basis of costs supplied. (OPTIONAL)
12. A Contractor, whose equipment runs engines that are based on Selective Catalytic Reduction (SCR)
technology, must supply usage figures for AdBlue in their engines. (OPTIONAL)
13. Contractors must supply, with their quotation, a detailed list and pricing of specialist tools required to service
and maintain the equipment being quoted on. (OPTIONAL)
14. Any free services which the Contractor nominates to supply, additional to those specified, shall be carried out
in accordance with the details supplied by the Contractor at a site approved by the Purchaser .
Purchaser are to complete the relevant section either A
(Refuse Truck) or B (Trailers)
and delete the other.
A (Refuse Truck)
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
Contracted Suppliers of Refuse Trucks
Refuse Vehicles
Binksie Services
02 9897 5411
Peter Kermond
pkermond@optusnet.com.au
Garwood International
02 9756 3756
Daniel McHugh
daniel@garwoodinternational.com.au
Bucher Municipal Pty Ltd
03 9271 6464
Peter Adamopoulos
peter.adamopoulos@buchermunicipal.com.au
Superior Pak
07 4155 4518
Ross Burgess
ross.burgess@transpac.com.au
Unimog and Unirail
08 9797 0700
Grant Andrews
grant@uniqco.com.au
Wastech Engineering
03 8787 1600
Mike McConnell
mike@wastech.com.au
(formerly MacDonald Johnston)
Scope of Project (Refuse Truck)
Purchaser to outline the task they are undertaking.
EG. Supply and deliver one side loading 22m3 refuse compactor
Details of Truck being replaced
Supply details of Truck/Bus currently in use and if you are satisfied with its performance.
International Garwood combination
Shortcomings of Truck being replaced
Supply details of improvements the Truck/Bus currently in use required to ensure you are satisfied with
the performance of the new Truck.
Overheats while proceeding at low speeds in summer
List Preferred Truck Chassis Brand(s)
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
Council seek quotations for Truck Bodies that meet the specifications listed below to be installed on the
following branded Truck Chassis
Purchaser to List preferred brand of Chassis.
Hino
Iveco
DAF
Accessories Truck
List accessories required in detail.
T35 window tinting
Blackduck canvas seat covers
Stone guard
Rubber floor mats
Details of Body Required
List body specifications required in detail.
22 cubic metre side loading compactor
Accessories Body
List accessories required in detail.
3 cameras
4 rotating beacons
Hand washing station
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
B (Trailer)
Contracted Suppliers of Trailers
Box Trailers
Semi-Trailers
Tipping Trailers
Aldom Motor Body
08 8346 3711
Mark Haig
mark@aldom.com.au
Belco
07 3205 7955
Sonya Newnham
sonya@belcocustomtrailers.com.au
Binksie Services
02 9897 5411
Peter Kermond
pkermond@optusnet.com.au
North East Engineering
08 8280 9899
David Dilorenzo – SA Only
david@neisuzu.com.au
Aldom Motor Body
08 8346 3711
Mark Haig
mark@aldom.com.au
Belco
07 3205 7955
Sonya Newnham
sonya@belcocustomtrailers.com.au
Binksie Services
02 9897 5411
Peter Kermond
pkermond@optusnet.com.au
North East Engineering
08 8280 9899
David Dilorenzo – SA ONLY
david@neisuzu.com.au
A J Stock
(08) 8263 4233
Mark James
mjames@ajstock.com.au
Aldom Motor Body
08 8346 3711
Mark Haig
mark@aldom.com.au
Belco
07 3205 7955
Sonya Newnham
sonya@belcocustomtrailers.com.au
Binksie Services
02 9897 5411
Peter Kermond
pkermond@optusnet.com.au
North East Engineering
08 8280 9899
David Dilorenzo – SA Only
david@neisuzu.com.au
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
Vehicle Trailers
A J Stock
(08) 8263 4233
Mark James
mjames@ajstock.com.au
Aldom Motor Body
08 8346 3711
Mark Haig
mark@aldom.com.au
Belco
07 3205 7955
Sonya Newnham
sonya@belcocustomtrailers.com.au
Binksie Services
02 9897 5411
Peter Kermond
pkermond@optusnet.com.au
North East Engineering
08 8280 9899
David Dilorenzo – SA Only
david@neisuzu.com.au
Scope of Project (Trailer)
Purchaser to outline the task they are undertaking.
EG. Supply and deliver 14 rear tipping side 8 x 4 twin axel trailers
Operational use of Trailer
Supply details of what work the Trailer will be doing.
E.G. OFF ROAD - To be used by our Parks and Garden department for use in maintaining tracks in Parks
Details of Load the Trailer will be carrying
Supply details of load the trailer will expect to carry.
Road Base and Sand
Tow Hitch Required
Supply details of tow hitch required
Bartlet Ball
Type of Lighting required
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
List types of lighting required in detail.
All LED
Body Materials
Steel
Finish
List how you want the body finished.
Hot Dipped Galvanised
Accessories
List accessories required in detail.
2 spare wheels
Tool Box on Drawbar
Details of Vehicle Towing Trailer
UD MK6
** ** ** ** **
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
C - Common Information
To be completed for all RFQ’s
Regional Location of operation
Supply details of physical geographical location the Truck will be located in and used.
E.G.
Scenic Rim Regional Council
Climatic conditions
Supply Details of climate conditions Truck will be operated in.
Winter Minimum:
-0 Degrees Celsius
Summer Maximum 45 Degree Celsius
Humidity Max
80%
Implementation time table
[This section should detail the proposed schedule, if relevant, including
commissioning date, and a due delivery date].
E.G.
Within eight weeks of date of Purchase Order
Registration of machine
Supply details of Councils current registration requirements.
Common Date:
eg 1st April common commencement
3rd Party Insurance Company: Local Government Risk Services
Extended warranty requirements
Extended warranty details sought to be supplied with Quotation for Truck and Body.
Quotations are to separately itemise warranty travelling and accommodation costs.
5 years
Manuals required
List all manuals required and format they are to be supplied in.
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
Workshop Manuals - 3 copies in CDrom version
Vehicle Operator Manuals – 3 copies (hardcopy)
Training required
List all Training required and format they are to be supplied.
Cert4 training for workshop maintenance staff
Servicing authorisation
List here if written remote servicing authorisation is required and detail to what level is required.
Warranty and service repair authorisation required for 2 Council workshop staff to be conducted at the
OEM training facility in Melbourne with Certificates issued on completion to allow Council staff to
conduct warranty assessment and repairs.
Final testing and inspection location
Council to advise Contractor if they wish final testing to occur at their location (depot etc) or at the
contractors’ location.
(If testing and final inspection occurs at the Contractor’s premises final acceptance must occur at the
nominated delivery location as advised by Council)
Delivery and pricing
If the Contractor fails to deliver the ordered goods and / or services by the agreed delivery date, a
Purchaser may cancel the Purchase Order.
The quoted price is inclusive of all charges for packaging, packing, insurance and delivery of the goods in
accordance with this agreement; and all taxes except GST.
Price may not be increased without the Purchaser’s prior consent.
The Purchaser has the right to refuse to give its consent.
Payment schedule
Nominate the payment schedule –
E.G. based on completion of Vehicle.
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
Note: dealers may ask for progress payments where the timeframe for completion of the body extends
past 12 weeks. Councils may accept or reject such requests.
Special conditions
Special conditions should be used by the Purchaser to add or to amend the
General Conditions of Contract or to highlight any special or unusual
circumstance particular to the supply of the services.
Eg:
dealer is to apply Council decals to both doors of vehicle. Decals will be provided by Council.
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1
Supply of Specialised Trucks & Bodies
Local Buy Contract NPN 1.15
Request for Quotation Specification
Council authorisation
Authorised by:
Council name:
Council officer:
Position:
Phone:
Fax:
Signature:
Date:
Supplier acceptance
I/we accept and understand all specifications relating to this Request for
Quotation and understand
and agree this Request for Quotation is not
regarded as an order, contract or approval to initiate works.
All replies to this Request for Quotation are subject to approval.
Supplier acceptance by:
Company name:
Representative:
Position:
Phone:
Fax:
Signature:
Date:
Please return this Request for Quotation document with your quotation response to the above mentioned
Council Representative.
The Quotation will not be accepted without Purchaser receiving this document back signed.
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© 2013 Local Buy Pty Ltd. All rights reserved
Version 1.1