Form AS 41c
APPLICATION FOR SUBJECT EXEMPTION/CREDIT TRANSFER
(For subjects other than General University Requirements (GUR) Subjects)
(Not applicable to Research programmes and PolyU award programmes administered by SPEED)
Please read the notes overleaf before completing this form.
I. PARTICULARS OF STUDENT
Name
Day-time Contact
Number
Student No.
Programme Code
Programme:
Stream
–
Faculty/Department
Programme Title
II.(a) APPLICATION FOR SUBJECT EXEMPTION/CREDIT TRANSFER (Note 3,4)
Subjects offered under your current PolyU programme
Apply for
Code
Title
No. of
Credit(s)
Subjects you have completed from your previously study
Name of
Examination/Award
Obtained
Subject Name
No. of
Credit(s)
Grade
Obtained
Year of
Completion
of Subject
Subject
Exemption/
Credit
Transfer*
For Subject Offering
Department Use Only
Result: Accept / Reject*
Subject Grade (if appropriate):
Signature:
Date:
Result: Accept / Reject*
Subject Grade (if appropriate):
Signature:
Date:
Result: Accept / Reject*
Subject Grade (if appropriate):
Signature:
Date:
Subject
Exemption/
Credit
Transfer*
For Subject Offering
Department Use Only
Subject
Exemption/
Credit
Transfer*
For Subject Offering
Department Use Only
As of today, I have been granted transfer of
credits for meeting the requirements of my current programme. I have/have not submitted
a separate Form AS41d for application for credit transfer for GUR subjects. I declare that the information provided by me in this application is complete
and true to the best of my knowledge. I authorise the University to verify the data provided by me in this application where necessary. I also understand
that any false information given in this application will result in nullification of the application or approval.
Signature of Student
Date of Submission
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
FOR OFFICE USE
(a) Action taken by Programme Offering Faculty/Department
 It is checked that the student would meet the residential requirement after being approved with the credit transfer.
 It is checked that students admitted to Articulation programmes/Senior Year intakes admitted to the 4-year Undergraduate Degree
programmes are required to complete at least 60 credits in order to be eligible for a Bachelor’s degree, after being approved with the credit
transfer.
 Application has been referred to the Subject Offering Department on
by
for decision.
 For approved case:
 For rejected case:
Letter of approval sent to student on
.
Letter of rejection sent to student on
.
Student record updated on
.
 For successful case of subject exemption, informed student of the replacement subject(s).
(b) Action taken by Subject Offering Department
Decision returned to the Programme Offering Faculty/Department on
by
.
(Subject Offering Department is advised to return the decision to the Programme Offering Faculty/Department within 7 days upon receipt of the application.)
(*delete as appropriate)
(22 June 2015)
NOTES TO STUDENTS
1.
This form is intended for students who having reviewed their credit requirements as advised by their Programme Offering
Departments, would like to apply for subject exemption or credit transfer for individual subject(s). This form should not be used
for subject exemption/credit transfer for General University Requirements (GUR) subjects, for which, Form AS41d should
instead be used.
2.
Completed form should be submitted to the General Office of the Programme Offering Faculty/Department preferably before the
start of a new semester and latest before the end of the add/drop period for the semester concerned. Please attach to this form copies
of the documents in support of the qualification on the basis of which credit transfer/subject exemption, and where relevant, Form
AS41a, if prior approval is given for subjects taken at exchange-out institution. Original copy should be produced for verification,
when required.
Please note that this form is not applicable to Research programmes and PolyU award programmes administered by SPEED.
Please visit the website of Research Office (http://www.polyu.edu.hk/ro/) or SPEED (http://www.speed-polyu.edu.hk/) for details
of the application procedures
3.
Credit Transfer
i. In order to be considered for a PolyU award, all students must satisfy the residential requirement for at least 1/3 of the normal
credit requirement of the award. This 1/3 requirement is also applicable to Minor programme curriculum.
ii. Students shall not be granted credit transfer for more than 67% of the normal credit requirement of the award if the credits are
gained from PolyU, or for more than 50% if the credits are gained or part of these are gained from outside PolyU. The 50% and
67% ceiling is also applicable to Minor programme. Both GUR and non-GUR subjects, as well as credits ‘deducted’ at
admission stage in recognition of their entry qualifications are to be counted.
iii. Credit transfer can be given to credits earned by students through study at an overseas institution and under an approved
exchange programme. Students should, before they go abroad for exchange programme, seek prior approval from the
Programme Offering Faculty/Department on their study plan and credit transferability by completing Form AS41a. Subject
to the approval of the Programme Offering Faculty/Department and the Subject Offering Departments, if relevant, students
can be given transferred credits, with or without grade, beyond 50% of the normal credit requirement of the award. However,
these students are still required to complete at least 1/3 of the normal credit requirement of the award, unless the respective
professional bodies specify the otherwise.
iv. For students admitted to an Articulation Degree or Senior Year curriculum which is already a reduced curriculum, they
should not be given credit transfer for any required GUR subjects and they must complete at least 60 credits (excluding
LCR and underpinning/remedial subjects) to be eligible for award.
v. All credit transfer will take effect in the semester for which they are approved. A student will only be eligible for graduation
at the end of that semester, even if the granting of the credit transfer will immediately enable the student to satisfy the total
credit requirement for the award.
vi. The validity period of credits earned is eight years from the year in which the subject was completed, unless otherwise specified
by the Subject Offering Department. Credits earned should remain valid at the time when students apply for transfer of credits.
vii. A credit transfer fee of HK$145 per credit will be charged (with the exception of those full-time students paying a fixed
annual tuition fee).
4.
Subject Exemption
i. Students may apply for exemption from taking certain subjects if they have successfully completed similar subjects previously
in another programme. For mandatory language subjects, they need to demonstrate that they had already acquired the level of
language proficiency. However, the credits associated with the exempted subject will not be counted towards the credit
requirements for award. It will therefore be necessary for students to take another subject in order to satisfy the credit
requirement for the award.
ii. For approved exemption, students should register a replacement subject during the subject registration period for the semester
concerned. Students should consult the Programme Offering Faculty/Department for the replacement subject to be taken.
iii. An exemption fee of HK$75 per credit will be charged (with the exception of those full-time students paying a fixed annual
tuition fee).
5.
Students will receive notification on the result of application from the Programme Offering Faculty/Department normally within 14
days from the date of submission. For approved cases, students paying credit fees will receive a debit note for settling the
appropriate fees. If students fail to settle the fees by the payment deadline, the approval of this application and the relevant subject
record will be removed.
6.
Please note that the information given in this form will only be used for processing this application.