April 12, 2011
Govt. Services Standing Committee
Committee was briefed on:
Pioneer Way – Project Update
Mr. Johnston reported:
 Project is on schedule and there are no significant changes to the dollar amount.
 City utility work has gone well.
 Color coded scheme for parking is in work for tying particular parking areas to certain
businesses.
 Demolition work on the eastern half of Pioneer Way, east of Dock Street the week prior to
Holland Happening. The booths will be on the crushed rock surface.
 Towards the end of April and the first of March the contractor will start cutting the road bed out
from Dock Street to the west.
 The lids on the water meter vaults will have the City logo similar to manhole vaults.
Low Impact Development Code Amendments –Update
1. LID Streets. The draft code proposes two new local residential street sections. Both street
sections make use of bio-retention (raingarden) facilities outside of the public right-of-way to
capture and treat stormwater. The first street section has a 50-foot right-of-way, with no onstreet parking. The second street section has a 60-foot right-of-way with one lane of on-street
parking. The two new street sections will result in changes to Titles 11 and 21.
2. LID Parking. In an effort to reduce the amount of stormwater-generating impervious surface,
the draft code places a maximum limit on the number of parking spaces for new uses. Parking
spaces in excess of 125% of the minimum are required to be a pervious surface or treat this
stormwater runoff using another LID technique (i.e., raingardens). An administrative variance
is necessary for any parking spaces exceeding 150% of the minimum number. The limit is
200% of the minimum required number of spaces. The parking requirements apply to all uses
with 50 spaces or more. Parking code changes affect Chapter 19.44 of the municipal code.
3. Native vegetation areas. Native vegetation areas are undisturbed portions of a site that reduce
impervious area, and treat stormwater naturally. The draft code proposes that between 5 and
15% of the site area for new developments be native vegetation areas. The native vegetation
area concept will incorporate the tree retention concept already in place. For several reasons,
staff believe native vegetation areas will create better results for the community and more
flexible regulations for applicants than the existing tree code. The existing tree retention code
requires applicants retain a certain percentage of all significant trees on a site, whereas the
native vegetation area can be placed anywhere. Staff believe that the native vegetation
requirement will be more likely to result in groups of trees, as opposed to scattered individual
trees.
4. Clearing and grading practices. The draft code proposes to adopt a suite of clearing and
grading practices meant to reduce erosion and more effectively capture sediments. These
clearing and grading practices include the following

The ability for the Director to require additional erosion controls if the initial ones are not
working
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Protection of native soils, where feasible
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Protection of critical areas during construction
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Protection of cut and fill slopes
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April 12, 2011
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Seasonal grading requirements
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Protection of native vegetation areas during construction
This item is tentatively scheduled for the May 17th Council meeting.
MARINA
Redevelopment Project Phase 2, Dredging – Project Update
Mr. Powers reported that if all goes well, the installation of the irrigation system, landscaping and
beach sand will be complete this month. The City should receive the final invoice this month or next
month.
Pump Out Boat Bid Award – Update
Mr. Sublet reported that the Marina will be replacing the 1976 flat bottom boat with a grant in the
amount of $88,500 from the Washington State Parks Commission under the Clean Water Act which
covers 100% of the pump out boat. The bid was opened and Munson won the bid award. The target
date for the Council to award the bid is May 3rd. The grant is 100% reimbursable if the funds are
spent by June 30th. If the funds are spent beyond June 30th then it is a 75% reimbursable grant.
Marina Security Gate System Authorization to Advertise for Bid - Update
Mr. Sublet reported the budget allots $45,000 for the security gate system. At the May 3 rd Council
staff will request Council’s authorization to advertise to solicit bids for the purchase and installation of
a security gate system on docks A – E with cards and readers that are programmable.
Other Projects
 C-dock roof repair – bid opening is April 21st, the engineers estimate is at $227,000.
 Wireless internet project – working with Frontier Communication to provide wireless internet
service from the Harbor Master’s office out to the corner of F dock. The contract is a 5 year
contract at $449 per month for the service. Work should start next month.
 A & B dock reconfigurations – The Marina Advisory Committee has formed a sub-committee to
explore ideas, look at data and revenue and to evaluate whether the Marina maximizing the
space.
ADMINISTRATION
Proposed Ordinance Amending Adult Entertainment Licensing and Regulation Ordinance
Mr. Hawkins summarized the amendments as follows:
 Provide additional references to materials in the record from other jurisdictions that support the
City's licensing and regulation of adult entertainment.
 Clarify that the term "applicant" applies to all three types of adult entertainment licenses
(premises license, manager's license, and entertainer's license).
 Transfer responsibility for issuing adult entertainment licenses from the Development Services
Department to the City Clerk.
 Expand the list of types of businesses and organizations to which the ordinance applies.
 Add a requirement that all applicants for an adult entertainment license shall
undergo a fingerprint-based state and national background check and shall submit a passportquality photograph of the applicant.
 Specify that an official passport from a foreign country shall constitute an acceptable form of
identification for purposes of applying for an adult entertainment license.
 Expand the time within which an adult entertainment license must be issued, from the same
business day to the second business day after a complete application has been filed.
 Establish a continuing duty on the part of an applicant for an adult entertainment license to
supplement information required, and to provide that a failure to supplement required
information shall constitute grounds for suspension or revocation of a license.
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Provide that an adult entertainment license shall be nontransferable or assignable, and to
define the terms "nontransferable" and "assignable".
Provide that all adult entertainment licenses shall expire one year from the date of issue.
Define the term "crimes or offenses that directly relate to the activity for which the license is
required".
SENIOR SERVICES – General Update
Mr. McIntyre reported:
 From mid-2007 to March the Passport program has made $104,000 gross. About $25,000
annually. Demand is down.
 County funding - the way funds are distributed has changed. In the past the funds have been
transferred directly to Oak Harbor. Funds will now be distributed through Senior Services of
Island County and then to Oak Harbor.
 A request to for authorization to advertise for bids for the HVAC system is forthcoming to the
Council at the April 19th meeting.
Development Services Director’s Comments
Mr. Powers reported that the Board of Island County Commissioner considered the Comprehensive
Plan Amendment 155/04 (City of Oak Harbor 2005 UGA expansion request). The County
Commissioners voted 2 to 1 to approve the modified proposal which adds 18 acres of planned
industrial park to Oak Harbor’s urban growth area and chosen not to add any of the area that the City
proposed for additional residential growth. The City may look for remedies through public
participation and collaboration.
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