How to Plan a CME Event at NYM
To plan a “One-time CME Activity” or “Regularly Scheduled Series”, including a visiting
professor activity, grand rounds, M&M, or symposium, please follow the guidelines below:
I.
Be prepared to identify and use sources to determine gaps/needs of your
learners
(What are the gaps/needs you plan to address? How do you know they exist? As a
program director, how are you planning to close it)
New York Methodist is now being more explicit about the components and basis of need.
The ACCME accreditation system has evolved and the previous requirement of “multiple
sources” was a way to get closer to the “practice based” needs. However, needs
assessment is now about understanding the basis for a “professional practice gap” – The
emphasis now is on the CME provider knowing the “educational needs that underlie the
professional practice gaps of their own learners.” Closing the gap occurs through
modifications to one, or more, of physicians’ knowledge, competence, or performance.
CME providers are expected to analyze the gaps in order to understand the causes so as to
determine the best or most appropriate educational intervention. Needs assessment data
provides the basis for developing learner objectives for the CME activity.
Determination of source of need:
 Knowledge of subject (knowledge and scholarly)
 Performance of test/treatment/intervention (competence and performance)
 Knowledge of compounding factors (knowledge and competence)
 Knowledge of community issues (performance and knowledge)
 Mention source of information (Q.A. Reports (Departmental or Hospital-wide,
NYPort, Event Reports, New Developments)
II.
Form a program committee with definable leadership
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III.
Chaired by program director
The program committee must include a CME Committee Member
Two members from relevant disciplines
Other members who have significant roles and are knowledgeable of staff needs
Be prepared to choose a program structure from the following:
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Hands-on workshops
Open discussion with faculty (case presentation)
Multisubject activity (repeated lectures – a course)
Expert faculty lecture
Small group discussions
Patient interaction (eg. interviews with patients for patient satisfaction)
Review of journals, peer review articles
System Programs
Other (Please specify)
IV.
Complete the following CME forms and submit electronically:
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Application for CME Accreditation (Be sure to authorize electronic signature)
CME Activity Letter of Agreement (Must be signed)
Planning Committee Meeting Minutes Format (Be sure to answer all questions and be
sure a CME Committee Member is present)
CME Disclosure Forms (Must be completed by everyone engaged in content
development, planning or presentation)
Sample Flyer Template (Announcement of Event) (All flyers must indicate program
director’s name, department, date/time, venue, statement of need, educational
objectives, targeted audience, acknowledgement of sponsorship and accreditation
statement (please note the revised accreditation statement – on page 3).
If you intend to develop a brochure for your activity, the Director of CME must
approve all brochures, prior to printing. Be sure to submit a rough draft for review.
(Include all the information found on the Sample Flyer Template (Announcement of
Event).
Program Schedule of Activities (Please feel free to customize your own format, however, be
sure to include all the information found on the Sample Flyer Template (Announcement of
Event).
If you anticipate the receipt of an unrestricted grant, please be certain to submit an
Agreement For Commercial Support for CME Programs (Must be signed and
completed by all parties involved, including amount and type of grant).
Appropriate budget forms must be completed with details of itemized expenses:
For Regularly Scheduled Series: Preliminary Budget for Regularly Scheduled Series
(Must be submitted along with initial application) and Final Budget for Regularly
Scheduled Series (Must be submitted at the conclusion of the program)
For One-time CME Activities: Preliminary Budget for One-time CME Activity (Must
be submitted along with initial application and Final Budget for One-time CME
Activity (Must be submitted at the conclusion of the program)
At the conclusion of the program, a CME Program Outcome Summary Form must be
completed by program director.
Submit a list of all new attendings, residents, PAs, nursing and/or techs for attendance
swipe cards (Attendance is recorded by an electronic swipe system. Credits will NOT
be granted to anyone who does not swipe in)
Note: Hours will be granted to non-MDs who attend programs
An evaluation must be completed by ALL participants at the conclusion of each
program (Forms are available for pick-up in the CME Office – Room M9 – Minor
Pavilion Basement)
The Steering Committee Members will review ALL above forms once successfully
completed and electronically submitted. Please expect an answer in about one week.
CME Staff will review program and advise program director if any changes are
needed or if program is satisfactory. Steering Committee Members will review
program and award credits upon final completion.
Please note: Under special circumstances, the review will be conducted by CME
Program Director within 48 hours and will then advise on approval. CME Committee
approval follows but a provisional approval by Steering Committee is enough to
proceed with final plans.
The application will be reviewed for:
a. Appropriateness (gaps/needs identified and sources recognized, objectiveness and
evidence to improve performance, competence and patient outcomes)
b. Feasibility (timing, planned space, planning committee, targeted audience,
objectives, program outline, planned budget, speakers, disclosures, sponsorship
and accredited hours determined)
c. Budget review (unrestricted grants, appropriate documentation)
d. Evaluation method
The CME Staff and Steering Committee Members will provide guidance to the program
committee on any changes that may need to be made to the program in order receive
approval.
V.
Program announcement (if applicable)
At this time and once the rough draft has been approved, the program director should
contact Lyn Hill at ext. 3301 to help develop a brochure for the event. Please note:
Whether you are using a brochure or not, be sure to include a sample flyer utilizing all
required fields on the Sample Flyer Template (Announcement of Event).
Accreditation Statement
For Sponsored Activities
New York Methodist Hospital is accredited by the Medical Society of the State of New York (MSSNY) to provide continuing medical education
for physicians.
New York Methodist Hospital designates this (please choose from and include one of the types of activities below) for a maximum of (number of
credits) AMA PRA Category 1 Credits. Physicians should claim only the credit commensurate with the extent of their participation in the
activity.
For Jointly Sponsored Activities – Contact CME Office for appropriate statement
Disclosure Statement
Policies and standards of the Medical Society of the State of New York and the Accreditation Council for Continuing Medical Education require
that speakers and planners for continuing medical education activities disclose any relevant financial relationships they may have with
commercial interests whose products, devices or services may be discussed in the content of a CME activity.
Please choose one
 The following speakers and planners have no relevant financial relationships to disclose:
(insert names of speakers and planners)
 The following speakers and planners asked us to disclose information about their financial relationships: (insert names of speakers and
planners along with the name of the commercial interest(s) and the nature of the relationship(s)
FOR INFORMATIONAL PURPOSES ONLY - DO NOTE INCLUDE ON FLYER
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What is the type of activity? (live activity, enduring activity, journal-based CME, Test Item Writing, Manuscript review (for
journals), Performance Improvement CME, Internet Point of Care)
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AMA PRA Category 1 CreditsTM – must stand out (italicize or bold)
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Please submit all electronic forms to: Jeanine Castellano at
jec2003@nyp.org
If you have any problems or questions, please do not hesitate to contact the
CME Office at 347-442-4615
Checklist: Planning a CME Event at NYM
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Application For CME Accreditation
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CME Activity Letter of Agreement
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Planning Committee Meeting Minutes (Include member of CME Committee)
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CME Disclosure Form/s (Include for any person involved in Program)
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Agreement For Commercial Support for CME Programs (Only complete if
support is granted – direct or inkind)
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Sample of Flyer (Announcement of Events) Template -
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Brochures (if applicable)
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Program Schedule of Activities (Be certain schedule includes Program Title,
Department, Name of Program Director, Venue, Dates/Time, Speakers,
Presentation Titles and Accreditation Statement)
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List of new physicians, residents, PAs, nursing, and/or techs for attendance
(Attendance is recorded by an electronic swipe system, therefore, credits can not
be granted to anyone who does not swipe in)
Note: Hours will be granted to non-MDs who attend programs
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Preliminary Budget Planner (Submit at the beginning of Program for either RSS
or One-time CME Activity)
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Final Budget Form (Submit at the conclusion of the Program for either RSS or
One-time CME Activity)
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Outcome Summary Form (Submit at the conclusion of the Program)
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Evaluations must be completed by ALL participants at the conclusion of each
Program
Please accept our appreciation for participating in
NYM CME Program.