Research and International
Relations Office
INFORMATION LEAFLET FOR
OUTGOING STUDENTS
VISITING PARTNER UNIVERSITIES
2013/2014
Contact details:
Poznań University of Economics
Research and International Relations Office
Poznań University of Economics
al. Niepodległości 10; 61-875 Poznań
Tel. (+48) 61 856 93 64; (+48) 61 856 93 65; Fax (+48) 61 854 39 87
E-mail: infowz@ue.poznan.pl
Room no 218A
Rules of the Students’ Exchange Programme visiting partner universities:
1. All those registered as students of studies leading to Bachelor’s and Master’s degree diplomas may apply for
a study visit regardless of their citizenship.
2. The duration of a study visit must be consistent with the agreements signed with the foreign university and the
PUE.
3. The period of study abroad is an integral part of the home university’s curriculum.
4. The Learning Agreement should be signed before the student’s departure for the partner university.
5. A person studying at a partner university in certain cases may be obliged to pay a tuition fee. However, a
visit abroad does not exempt students of paid studies from paying a tuition fee at the PUE (applicable
to students of non-regular studies and the International Business specialisation).
6. Exchange students continue to be entitled to full grants and loans obtained in their home country, in
accordance with applicable rules and regulations.
Recognition of study periods – the European Credit Transfer System (ECTS) and selection of subjects
A significant principle of Students’ Exchange Programme is the recognition of study periods abroad.
Consequently, a study period abroad (including examinations and other forms of assessment) is equivalent to a
comparable study period at the home university. The ECTS was established to help educational institutions
recognise students’ academic achievements. Each student visiting a partner university is required to earn there 30
ECTS points per semester.
Before commencing a semester at a foreign university, the student, the home university and the foreign university
establish a Learning Agreement (LA), which should include the completion of compulsory subjects specified by
educational standards.
Each student applying for a study visit to a foreign university should familiarise themselves with the PUE’s list of
compulsory subjects, which the student must complete either during the semester spent at the partner university
or at the PUE, in the semesters following his/her return. Students attending diploma/Master’s degree seminars are
advised to be in contact with the supervisor during the whole period of their absence from the PUE. The selection
of subjects and the Learning Agreement is coordinated by the diploma/Master’s degree seminar supervisor and
the Faculty ECTS Coordinator.
At the Faculty of International Business and Economics, the ECTS Coordinator is Vice-Dean dr hab.
Maciej Szymczak, prof. nadzw. UEP.
Before and after the study visit abroad, the student is required to follow his/her Faculty’s procedures
concerning visits abroad (see Faculty leaflet).
ECTS grade scale
The ECTS grade scale is an auxiliary scale adopted in the European Credit Transfer System in order to facilitate
transferring students’ grades from one university to another. Universities decide themselves how to use the ECTS
grade scale in relation to their own system.
The grade transfer system used at the Poznań University of Economics:
UEP grade
Celujący (excellent)
Bardzo dobry (very good)
Dobry plus (good plus)
Number
6
5
4.5
ECTS grade
A
A
B
Dobry (good)
4
Dostateczny plus (satisfactory plus)
3.5
Dostateczny (satisfactory)
3
Niedostateczny (fail)
2
Adapted from Study rules and regulations at the Poznań University of Economics
C
D
E
F
What to do before going on a study visit
Those who fail to meet the deadline for submitting the confirmation will be crossed off the list of participants.
NOTE: After the recruitment process is completed and lists of the students selected are sent to host universities,
students may not change the host university for another one. A student who cancels their visit will not be put on
the reserve list or considered for recruitment to universities with vacancies.
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A student who cancels a study visit after filing the confirmation is required to notify the foreign university’s
coordinator and submit to the RIRO a written application to the Vice-Rector for Research and International
Relations to have their name crossed off the list of participants, giving reasons for their cancellation.
While submitting the confirmation, students choose in which semester to go on the visit. They are advised to
examine the host university’s calendar for the relevant academic year, make their holiday plans and remember to
complete the previous semester at the PUE before departure. At many universities the winter semester starts as
early as August and the summer semester at the beginning of January.
Contact with partner universities
The RIRO will notify partner universities of the students selected by the Poznań University of Economics for the
Students’ Exchange Programme. Students receive a copy of the notification by e-mail. In the first place we notify
universities with short time limits for winter semester enrolment. Having been officially selected, each student
should contact the host university directly with any queries concerning their study visit.
Forms required by the host university
Students must carefully and accurately complete and send the application forms required by the partner
university. After receiving from the RIRO personal data of the students selected, some partner universities send
information about the documents required to the students’ e-mail or home addresses. Information about
application may also be available on the foreign university’s website.
Please familiarise yourself with all the information about partner universities which is available on their home
websites, download and complete up-to-date forms, and send them to the partner university.
Make sure that you meet the deadlines set by foreign universities for sending application documents.
Very often, a student’s application involves signing a Learning Agreement (Appendix 1), whose content, in terms
of subjects studied abroad, must be accepted by the specialisation supervisor/manager and the Faculty ECTS
Coordinator.
Additionally, each student must apply to the dean’s office to have a Transcript of Records prepared in two
copies. One copy is sent by the student to the partner university together with other forms required; the other copy
remains in the dean’s office.
Residence permit
Longer stays and study visits have to have a legal status. Before departure each student is required to request
information from the foreign university about existing regulations concerning a temporary residence permit. It may
be necessary to obtain some documents still before going abroad. Details concerning these formalities are
available on the website of the Ministry of Foreign Affairs
http://www.msz.gov.pl/Poradnik,Polak,za,granica,20735.html and on embassy websites.
Students who are not EU citizens are required to apply for a visa in their home country to a diplomatic
post of the destination country before starting the study visit. If a student has a Polish temporary
residence permit exceeding the length of the Erasmus study visit, they may apply for a visa in Poland.
Health insurance
Foreigners without insurance cover should take out tourist insurance covering medical treatment costs abroad
(KL) and accidents (NW). At our university you can get group accident insurance, which also covers a stay abroad
(further information is available at the PUE’s Recruitment and Careers Office or at dean’s offices); it is sold only
once a year, in late September 2012; price: c. PLN40. Some foreign universities require students buy compulsory
insurance in the destination country. To avoid double costs, you should learn before departure what formalities
should be completed at the host university.
Documents required by the Research and Foreign Relations Office
1. Insurance declaration (Appendix 2).
2. Confirmation form the Dean’s Office confirming that student completed all formalities to the dean’s office
before departure (Appendix 3).
Re: 1. Before departure you are required to familiarise yourself with information on insurance (see above) and
submit a signed Insurance declaration.
Re: 2. Before departure each student must successfully complete the previous semester of study (without
repeating any failed subjects!) and submit their credit book to the dean’s office. Having satisfied the above and
other requirements set out by the dean’s office, the student will receive the dean’s office’s signature on a
Confirmation that all formalities have been completed. An example of such a document is enclosed with this text
(Appendix 3).
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Should any problems occur while preparing for the visit (e.g. difficulty in contacting the partner university), please
ask the RIRO for help. As far as possible, we will try to help you.
A Transcript of Records is sent out by the partner university or given to a student, and the student’s credits are
reviewed by the dean’s office.
To recapitulate:
I’m a PUE student selected for the Students’ Exchange Programme. What should I do, and in
what order?
1. I confirm my willingness to go on abroad.
2. The RIRO notifies the foreign university that I am officially selected (which I will learn from
an e-mail). From now on I can personally contact the partner university’s programme
coordinator.
3. I receive an e-mail from the foreign university, or check at PUE or on my host university’s
website what documents are needed to register me as a student of that university and how
much time I have to collect and send them. I also familiarise myself with the foreign
university’s accommodation offer.
4. I meet the partner university’s application requirements by the specified date.
5. I fulfill the dean’s office requirements (concerning my study visit and completion of the
previous semester).
6. I submit to the RIRO Appendix 2 (insurance declaration) and Appendix 3 (the dean’s
office’s confirmation that all formalities have been completed).
7. I’M LEAVING! (prior to that I arranged accommodation and travel).
8. The first month of study abroad – I introduce any changes to the LA. About any changes in
relation to the planned program of study abroad student must immediately notify the home
and partner Universities. The changes made in LA may occur not later than one month after
arrival at the foreign university. If the university agrees to the proposed changes, there will
be introduced appropriate written amendment to the Learning Agreement (signed by the
home institution, the host institution and student).
9. The partner university sends a Transcript of Records (TR) to me or to the PUE. If they do
this before the end of the PUE’s examination period, and if the TR is consistent with the
Learning Agreement (LA) which I previously submitted to the dean’s office, this is all I have
been supposed to do.
8. If the PUE’s examination period is over and I still have not received a TR from the partner
university, I should have my PUE examination period extended at the dean’s office.
9. If I failed to complete a subject abroad, I apply to the Faculty ECTS Coordinator to have a
replacement subject designated, which I will have to complete at the PUE by the end of the
current semester.
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