MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Halifax Public Schools
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: David Kenney, Administrator of Special Education
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 3 Special requirements for
Rating: Partially Implemented
determination of specific learning disability
Department CPR Finding: A review of students’ records indicates that the district does not
consistently use the Specific Learning Disability-Eligibility Process/Forms that require Team members
to provide a written determination as to whether or not the student has a specific learning disability.
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently use the Specific Learning Disability-Eligibility
Process/Forms requiring TEAM members to provide a written determination as to whether or
not the student has a specific learning disability. This training will occur during building-based
special education staff meetings in September, 2010. The district will then monitor
implementation throughout the year as paperwork is submitted from the buildings to the Special
Education Office for filing in the student record. Additionally, the district will randomly select
several records of students in February, 2011 to more formally review in order to determine
compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating that staff are consistently using the SLD-Eligibility Process forms
requiring TEAM members to provide a written determination as to whether or not the student
has a specific learning disability.
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Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 3 Special requirements
for determination of specific
learning disability
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 6, 2010, submit evidence of training for special education staff on the requirement to
consistently use the Specific Learning Disability-Eligibility Process/Forms requiring Team members to
provide a written determination as to whether or not the student has a specific learning disability.
Include the dates of the training, the agenda, training materials used, and the signed attendance sheets
including staff role and building.
By March 18, 2011, submit a report of the district’s internal review of records in which a student
suspected of having a specific learning disability was evaluated after the training. Include the
following:
1. The number of student records reviewed;
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): December 6, 2010 and March 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 5 Participation in general
Rating: Partially Implemented
State and district-wide assessment programs
Department CPR Finding: A review of students’ records indicates that the district’s IEP Teams do
not consistently designate how each student will participate in state and district-wide assessments.
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Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently designate how each student will participate in state and
district-wide assessments. This training will occur during building-based special education staff
meetings in September, 2010. The district will then monitor implementation throughout the year
as paperwork is submitted from the buildings to the Special Education Office for filing in the
student record. Additionally, the district will randomly select several records of students in
February, 2011 to more formally review in order to determine compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education & Building Principals
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating that staff are consistently completing the assessment page of the
IEP/designating how each student will participate in state and district-wide assessments.
Description of Internal Monitoring Procedures: Building principals will monitor the completion
of the state and district-wide assessment page when reviewing IEPs for signature. Special
Education Office clerical staff will monitor all paperwork as it arrives for inclusion in the student
files for compliance and will be directed to alert administration if forms are missing or are
incomplete. Additionally, district administrators will randomly select student records in
February for review. Logs will be kept to document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 5 Participation in
general State and district-wide
assessment programs
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 6, 2010, submit evidence of training on the requirement to consistently designate how
each student will participate in state and district-wide assessments. Include the dates of the training,
the agenda, training materials used, and the signed attendance sheet that includes staff role and
building.
By March 18, 2011, submit a report of the district’s internal review of records in which an IEP was
developed after the training. Include the following information:
1. The number of student records reviewed;
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): December 6, 2010 and March 18, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 8 IEP Team composition and
Rating: Partially Implemented
attendance
Department CPR Finding: A review of students’ records indicates that IEP Team meetings do not
consistently have parents in attendance. In addition, the Team does not document its efforts to involve
parents in Team meetings or to obtain parental input prior to the Team meeting. See also SE 26.
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently ensure that one or both parents of a child attend TEAM
meetings or arrange for other methods to ensure parent participation. Training will also include
the need to document efforts to involve parents in TEAM meetings or to obtain parental input
prior to the TEAM meeting. This training will occur during building-based special education
staff meetings in September, 2010. The district will then monitor implementation throughout the
year as paperwork is submitted from the buildings to the Special Education Office for filing in
the student record. Additionally, the district will randomly select several records of students in
February, 2011 to more formally review in order to determine compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records, meeting invitations, attendance sheets, and documentation indicating that
staff are consistently ensuring that one or both parents of a child attend TEAM meetings or
arranging for other methods to ensure parent participation.
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: SE 8 IEP Team
Approved
Partially Approved
Disapproved
composition and attendance
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 6, 2010, submit evidence of staff training on the following requirements: 1) Consistently
ensure that one or both parents of a child attend Team meetings or arrange for other methods to ensure
parental participation; 2) How staff will document efforts to involve parents in Team meetings; and
3) How staff will obtain parental input prior to Team meetings. Include the dates of the training, the
agenda, training materials used, and the signed attendance sheets that include staff role and building.
By March 18, 2011, submit a report of the district’s internal review of records for the involvement of
parents in Team meetings conducted after the training. Include the following:
1. The number of student records reviewed;
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2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): December 6, 2010 and March 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 13 Progress Reports and
Rating: Partially Implemented
content
Department CPR Finding: A review of students’ records indicates that the district does not
consistently inform parents of the student’s progress towards reaching the goals set in the IEP at least
as often as parents are informed of the progress of non-disabled students.
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently inform parents of the student’s progress towards
reaching the goals set in the IEP at least as often as parents are informed of the progress of nondisabled students. This training will occur during building-based special education staff
meetings in September, 2010. The district will then monitor implementation throughout the year
as paperwork is submitted from the buildings to the Special Education Office for filing in the
student record. Additionally, the district will randomly select several records of students in
February, 2011 to more formally review in order to determine compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating that staff are consistently writing progress reports and submitting
them to parents at the same frequency as parents of non-disabled students are informed of
progress.
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: SE 13 Progress Reports
Approved
Partially Approved
Disapproved
and content
Basis for Partial Approval or Disapproval:
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Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 6, 2010, submit evidence of staff training on the requirement to consistently inform
parents of the student’s progress towards reaching the goals set in the IEP at least as often as parents
are informed of the progress of non-disabled students. Include the dates of the training, the agenda,
training materials used, and the signed attendance sheets that include staff role and building.
By March 18, 2011, submit a report of the district’s internal review of records in which progress
reports were completed after the training. Include the following information:
1. The number of student records reviewed;
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): December 6, 2010 and March 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 24 Notice to parent regarding
Rating: Partially Implemented
proposal or refusal to initiate or change the
identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Finding: A review of students’ records indicates that the Notice of Proposed School
District Action (N1) form is not consistently provided to parents with the following required elements:
o A description of the action proposed or refused by the agency;
o An explanation of why the agency proposed or refused to take the action;
o A description of any other options that the agency considered and the reasons why those options
were rejected;
o A description of each evaluation procedure, test, record, or report the agency used as a basis for
the proposed or refused action.
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently provide parents with a Notice of Proposed School District
Action (N1) containing all required elements. This training will occur during building-based
special education staff meetings in September, 2010. The district will then monitor
implementation throughout the year as paperwork is submitted from the buildings to the Special
Education Office for filing in the student record. Additionally, the district will randomly select
several records of students in February, 2011 to more formally review in order to determine
compliance.
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Title/Role of Person(s) Responsible for
Implementation: Administrator of Special
Education
Expected Date of Completion for Each
Corrective Action Activity: September, 2010
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating that staff are consistently providing parents with a Notice of
Proposed School District Action containing all required elements.
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: SE 24 Notice to parent
Approved
Partially Approved
Disapproved
regarding proposal or refusal to
initiate or change the identification,
evaluation, or educational placement
of the child or the provision of
FAPE
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 6, 2010, submit evidence of training for special education staff on the content
requirements to be included in the narrative description of the school district proposal (N1).
Include the dates of the training, the agenda, training materials used, and the signed attendance sheets
that include staff role and building.
By March 18, 2011, submit a report of the district’s internal review of random samples of N1 forms
completed after the training. Include the following information:
1. The number of student records reviewed and the buildings they are from;
2. The number of proposals found to be in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): December 6, 2010 and March 18, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 26 Parent participation in
Rating: Partially Implemented
meetings
Department CPR Finding: A review of students’ records indicates that the district does not
consistently ensure that one or both parents of a child attend Team meetings. Student records indicate
that the district does not notify parent(s) in writing of any Team meeting early enough to ensure that
they have an opportunity to attend. In addition, if neither parent can attend, the district does not use
other methods to ensure parent participation, including individual or conference telephone call, or
video conference.
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently ensure that one or both parents of a child attend TEAM
meetings, notify parents in writing of a TEAM meeting early enough to ensure that they have an
opportunity to attend, and/or arrange for other methods to ensure parent participation. This
training will occur during building-based special education staff meetings in September, 2010.
The district will then monitor implementation throughout the year as paperwork is submitted
from the buildings to the Special Education Office for filing in the student record. Additionally,
the district will randomly select several records of students in February, 2011 to more formally
review in order to determine compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records, meeting invitations, and attendance sheets indicating that staff are
consistently ensuring that one or both parents of a child attend TEAM meetings, notifying
parents in writing of a TEAM meeting early enough to ensure that they have an opportunity to
attend, and/or arranging for other methods to ensure parent participation.
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 26 Parent participation
in meetings
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 6, 2010, submit evidence of staff training on the requirement to: 1) Consistently notify
parent(s) in writing of any Team meeting early enough to ensure that they have an opportunity to
attend; and 2) What other methods will be used to ensure parental participation if neither parent can
attend a Team meeting, including individual or conference telephone call, or video conference. Include
the dates of the training, the agenda, training materials used, and the signed attendance sheets that
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include staff role and building.
By March 18, 2011, submit a report of the district’s internal review of student records to ensure
compliance with this criterion. Include the following:
1. The number of student records reviewed
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): December 6, 2010 and March 18, 2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Halifax Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Joy Blackwood, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 24 Curriculum review
Rating: Partially Implemented
Department CPR Finding: Staff interviews indicate that the district does not ensure that individual
teachers review all educational materials for simplistic and demeaning generalizations, lacking
intellectual merit, on the basis of race, color, sex, religion, national origin and sexual orientation and
provide balance and context for any such stereotypes depicted in such materials.
Narrative Description of Corrective Action: As part of the opening day agenda for the 20102011 school year all professional staff members were instructed to review all curriculum
materials used in the classroom throughout the year for any simplistic and demeaning
generalizations, lacking intellectual merit, on the basis of race, color, sex, religion, national origin
and sexual orientation and provide balance and context for any such stereotypes depicted in such
materials. All professional staff signed off on attending the presentation and it has also been
added to the faculty handbook which also has a sign off receipt. Materials will be monitored
during teacher observations and classroom walk-throughs by administrators.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent and
Corrective Action Activity: September 1,
Principals/Assistant Principals
2010 for training; January 2011 and ongoing
for monitoring
Evidence of Completion of the Corrective Action: Opening Day agendas and sign off attendance
sheets as well as faculty handbook read sign off sheets
Description of Internal Monitoring Procedures: Training on curriculum review will be part of
the opening day agendas each year going forward as well as a permanent part of the faculty
handbooks. Additionally, materials will be monitored during teacher observations and
classroom walk-throughs by administrators.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 24 Curriculum review
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 6, 2010, submit evidence of training for
staff on curriculum review procedures. Include the dates of the training, the agenda, training materials
used (including procedures on curriculum review and any forms to be used), and the signed attendance
sheets that include staff role and building.
Progress Report Due Date(s): December 6, 2010
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