AT(2015)196
Strasbourg, 15th May, 2015
HEREIN: for European heritage policies
“Country and regional Workshops”
Terms of Reference
Introduction
In 2014, the Steering Committee for Culture, Heritage and Landscape encouraged the 43 participating
member States to increase their efforts and involvement in the HEREIN System. So far the results have
underlined HEREIN’s capacity to contribute to the Council of Europe’s objectives relative to the follow-up
of the Heritage Conventions and the development of international co-operation: The number of member
states which have published their national reports is continuously increasing, the diversity and quality of
data collected in the System are progressively improving, national Co-ordinators are becoming more
mobilised and the number of competent services in member States contributing to HEREIN is rising,
HEREIN’s tools are improving, and so on.
In order to keep up and accelerate the ongoing activities in line with the objectives fixed at the 10th Coordinators meeting (Mons, November 2014) and to achieve concrete and illustrative results as rapidly and
efficiently as possible, the Council of Europe Secretariat is preparing a new set of tools which will be
made available to the HEREIN National Co-ordinators: Country and Regional Workshops.
Objectives
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To provide training, coaching and assistance to the HEREIN Co-ordinators on the use and the
potential of HEREIN;
To increase HEREIN visibility in participating countries;
To raise awareness of main stakeholders in HEREIN;
To promote the exchange of best practices and co-operation between HEREIN co-ordinators.
Form
The Country and Regional Workshops are held over 2 days maximum They propose a “peer review” sort
of approach involving, as a priority, one or several voluntary HEREIN Co-ordinator(s) from another (other)
country(ies), who have made a meaningful contribution to HEREIN thereby ensuring the exchange and
promotion of best practices. The HEREIN webmaster as well as one member of the Council of Europe
Secretariat may also be present.
Content
Two types of workshops are proposed:
a. Country Workshops
Country Workshops are designed to respond to specific situations in each country. The HEREIN
Co-ordinators requiring such assistance are invited to justify their request, specifying the
difficulties they are meeting in achieving their tasks, the origin of these difficulties, and the
assistance required. The workshops should be designed to increase the visibility of HEREIN
within the country, raise awareness of its uses and potential, help the HEREIN Co-ordinator to
establish and improve co-operation with the different relevant departments and services as well
as his/her hierarchy, consolidate the political backup given to HEREIN, boost the progress of the
HEREIN Action Plan in the country, etc..
The Country Workshops could include some or all of the following components:
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Technical training and assistance (use of the System);
Elaboration of communication plan and communication training;
Presentation/promotion of the HEREIN System/raising awareness;
Establishing administrative co-operation between relevant departments in order to collect
comprehensive data;
Practical work with relevant departments to collect information for the national report;
Assessment and analysis of the situation (role, potential, difficulties) relating to the
development of HEREIN in the country and potential impacts;
Discussion about potential partnerships;
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b. Regional Workshops
Regional Workshops are designed to provide technical and strategic support to HEREIN Coordinators facing similar problems or wishing to share their experiences/help each other in
achieving their tasks. The workshops are focused on improving capacities and providing tools
and Co-ordinators’ understanding of the HEREIN System and how to use it.
Conditions
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The organisers are HEREIN Co-ordinators who have addressed formal assistance requests to
the Council of Europe Secretariat (see procedure below).
The organisers have the responsibility to define, in coordination with the Council of Europe
Secretariat, the structure, the specific objectives and the content of the workshop programmes.
The Council of Europe Secretariat, in coordination with the organisers, designate the international
participants registered on the “HEREIN Network Experts Pool” (see procedure below)
The travel and accommodation expenses of international participants are organised and covered
by the Council of Europe, if so required by the organisers.
Hosting authorities should provide fully-equipped premises with all relevant facilities, including
interpretation if needed.
The organisers must be present during the whole duration of the workshop.
The organisers must make sure that all necessary national participants are formally invited,
meeting times and objectives are confirmed, and that all necessary documents/information are
disseminated to national participants prior to the workshops.
The Council of Europe may provide financial contribution to the organisers if required, through the
signature of an Administrative Arrangement (subject to the usual Council of Europe administrative
procedure and delays).
Procedure
Country and Regional Workshops are organised at the request of HEREIN Co-ordinators, who should
address a formal message to the Council of Europe Secretariat. However, the Council of Europe
Secretariat may contact and propose to HEREIN Co-ordinators to organise workshops where processes
are not progressing sufficiently according to the Action Plan.
The Council of Europe Secretariat consults the HEREIN Co-ordinators and identifies those who have
made a meaningful contribution to HEREIN, and have the possibility to travel to set up a HEREIN
Network Experts Pool. On mutual agreement, the Council of Europe Secretariat publishes the list of
“HEREIN Network Experts Pool” on the HEREIN web page.
The form, the content and the programmes (including the list of national stakeholders to be invited) are
agreed between the Council of Europe Secretariat and the organisers, in co-ordination with the “HEREIN
Network Experts Pool”.
Practical arrangements (translation of documents, dissemination of documents, organisation of
interpretation, etc.) must be confirmed sufficiently in advance the workshops.
The organisers must produce a report immediately after the workshops. The report should include the
description of the results and expected results, as well as next steps to be undertaken by the HEREIN
Co-ordinator(s).
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