CHECKLIST FOR ELIGIBILITY REQUIREMENTS
Comparative Evaluation of Cargo Handling Services
Port of Glan
Municipality of Glan, Sarangani Province
ELIGIBILITY REQUIREMENTS
A)
Legal Documents:
1)
Letter of Intent (LOI) and Application for Eligibility. (E Form –
01)
2)
Authority of signing official. (E Form – 02)
3)
Articles of Incorporation/ Partnership/ Cooperation and By-Laws,
whichever may be appropriate under existing laws of the
Philippines. (E Form – 03)
4)
DTI, SEC or CDA Certificate of Registration, whichever may be
appropriate under existing laws of the Philippines. (E Form –
04)
5)
Valid and current Mayor’s Permit of Municipal License from the
City or Municipality where the principal place of business is
located. (E Form – 05)
6)
Taxpayer’s Identification Number (TIN) Card. (E Form – 06)
7)
Joint Venture Agreement in case of persons or entities forming
themselves into a Joint Venture. (E Form – 07)
8)
Affidavit of the prospective bidder or duly authorized
representative that it is not “blacklisted” or barred from bidding
by the Government, or any of its agencies, offices, or
corporations and has no CH contract terminated or cancelled for
cause (E Form – 08)
9)
Affidavit by the bidder or duly authorized representative that
each documents submitted in satisfaction of the eligibility
requirements is an authentic and original copy or a true and
faithful reproduction of the original and that all statements and
information provided therein are true and correct. (E Form – 09)
10)
Affidavit of Disclosure of no relationship. (E Form – 10)
11)
Affidavit of the bidder or duly authorized representative of its
compliance with existing labor laws and standards. (E Form 11)
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12)
B)
Letter Authority to verify submitted documents. (E Form – 12)
Technical Documents
1)
Business Profile of the Prospective Bidder (E Form – 13)
Experience of Principal/Key Personnel
Minimum of five (5) years relevant experience
Minimum Set of Principal/Key Personnel & Educational
Qualification
 (1) General Manager – Bachelor’s degree holder
 (1) Operations Manager – Bachelor’s degree holder
 (1) Safety Officer – Bachelor’s degree holder
 (1) Supervisor – Bachelor’s degree holder
2)
Curriculum Vitae (CV) of prospective bidder’s principal/key
personnel for CH operations namely: 1. General Manager, 2.
Operations Manager, 3. Safety Officer and 4. Supervisor (E
Form – 14)
Minimum of five (5) years experience, supported with the
following (whenever applicable)
1. College Diploma and/or
2. Transcript of Records
3. Valid Certificate of Training on OSH Course issued by DOLE
for Safety Officer
3)
Statement of prospective bidders of its ongoing, completed and
awarded but not yet started CH contracts (E Form – 15)
Related/relevant experience in Cargo Handling Services, if any
must be supported with any of the following
1. Notice of Award;
2. CH Contract; agreements or permit to operate
3. Certificate of Completion from the Government or Private
entity owner concerned.
(Cargo Handling Experience shall not be limited to port
operations)
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4)
The types and number of CH equipment and gears that the
prospective bidder owns, has under lease, and/or has under
purchase agreements, if any (E Form – 16)
Supported with the following (whenever applicable)
1. Proof of ownership (O.R/C.R/Deed of absolute sale) - for
owned equipment;
2. Certificate of Availability of lease equipment - for lease
equipment; and
3. Lease contract agreement as well as the proof of ownership
of the lessor (O.R/C.R/ Deed of absolute sale) - for leased
equipment
Cargo Handling Equipment & Gears [leased/owned and or
under purchase agreement) minimum requirements for the
operation of cargo handling services)]






1 unit
10 pcs
2 pcs
2 pcs
2 pcs
2 pcs
Cargo Truck 1,000 – 1,500 kg capacity
Pallets 4’ x 5’
Tarpaulin 20’ x 40’
Sliding Board
Net, minimum of 100kg capacity each
Shovel
Safety Equipment and Gears (owned and or under purchase
agreement)
 16 pairs Safety Shoes
 16 pcs
Safety Helmet
 16 pairs Safety Gloves
 2 units
Fire Extinguisher (10 lbs capacity each)
 1 unit
Water Drum
 2 units
Water Bucket
 1 pc
Axe
5)
C)
Copy of latest General Information Sheet (GSIS) submitted to
the SEC, if applicable (E Form – 17)
Financial Documents
1)
Audited financial statements, stamped “Received” by BIR or its
duly accredited and authorized institutions for the immediately
preceding calendar year showing, among others, total and
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current assets and liabilities. For new establishments, balance
sheet and income statement, stamped “Received” by BIR or its
duly accredited and authorized institutions for the most recent
quarter (E Form – 18)
2)
Income Tax Return (ITR) for the immediately preceding year
duly filed and stamped “Received” by the BIR or proof of
electronic filing of the same. For new establishments, which
have no annual ITR, the most recent quarter’s ITR duly filed and
stamped “Received” by the BIR or proof of electronic filing
thereof (E Form – 19)
3)
Value Added Tax (VAT) or Percentage Tax Return (PTR)
covering the immediately preceding six (6) months duly filed and
stamped “Received” by the BIR or proof of electronic filing of the
same. For those with less than six (6) months of operations, the
monthly business tax returns duly filed and stamped “Received”
by the BIR or proof of electronic filing thereof (E Form – 20)
4)
Tax Clearance Certificate issued by the Collection Enforcement
Division of the BIR. (E Form – 21)
5)
Certification that the prospective bidder has no outstanding
account from the PPA Head Office Treasury Department or any
PPA field office where the bidder has official transactions. (E
Form – 22)
6)
Prospective bidder’s computation of its Available Paid Up
Capital/owner’s equity for the Contract (APCC/OE) or bank
credit line commitment. (E Form -23)
7)
Prospective bidder’s certification as to the amount on intended
working capital for the CH operations duly supported with
corresponding bank deposit certificate. (E Form – 24)
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