Sno-Ghost
By-Laws
09-06-2011
Article 1
Membership & Dues
Section A
1. Members joining as a family shall pay $15.00 club dues plus the
current state snowmobile association dues.
2. Single members, 18 and older, shall pay $10.00 plus the current
state snowmobile association dues.
3. A family constitutes two or more people living in the same
residence as a single family unit. Once a family member living at
home reaches 25 years of age, they are considered an adult and will
need to join the club as a separate member. This will be in affect at
the first meeting of the year in September following your 25th
birthday.
4. All dues for the Officers will be paid for by the club (See Article
3, Section A#1 for a definition of Officers).
5. Dues are to be paid by the October meeting.
6. Any person or family that has not paid their dues by the October
meeting shall no longer be considered an active member.
Article 2
Meetings
Section A
1. Meetings shall be held on the second Tuesday of each month
unless otherwise specified.
2. Monthly meetings shall start at 7:30pm.
3. Meetings shall be held at the present location (The Club Shack,
6405 229thAve, Elk River) until further notice.
Section B
1. New members must attend 2 meetings before they are able to
vote.
2. Attendance for all members will be taken at each meeting.
Article 3
Officers and Elections
Section A
1. The Officers shall be President, Vice-President, Secretary and
Treasurer.
2. The Board of Directors shall be comprised of the Vice-President
and four elected members. The Board shall be a rotating Board with
each member serving a two year term. The Vice-President shall
serve as Chairperson.
3. Any member in good standing can be an elected Officer, meaning
dues are paid.
4. Any paid member 18 years of age or older shall be eligible to vote.
5. The election for the offices of President and Secretary and two
members of the Board of Directors will be held on even years.
6. The election for the offices of Vice President and Treasurer and
two members of the Board of Directors will be held on odd years.
7. The Officers and Board of Directors will be elected for two year
terms.
8. Nominations for the election of Officers and Board of Directors
shall be held at the regular meeting in September.
9. The vote for election of Officers and Board of Directors will be
held at the regular meeting in October by a closed ballet.
10. Elected Officers shall not miss more than 3 meetings from
September to April. An Officer doing so will be put before the
Board of Directors and Officers for review.
11. Should a vacancy occur on either the Board of Directors or the
Officers positions, an election will be held at the next regularly
scheduled meeting.
Article 4
Committees
Section A
1. The club Officers can do the appointment of committee heads on
an as needed basis.
2. All duties of the committees will be determined at regularly
scheduled meetings.
3. The responsibility of the committee head is to execute the duties
of the committee and report back to the club on its progress.
Article 5
Amendments
Section A
1. The By-Laws may be changed by written motions, submitted by
the Board of Directors, read at two consecutive meetings and voted
on at the second meeting.
2. Any decisions or changes to club policy must be brought to the
club’s Board of Directors attention and voted on at the next regular
meeting.
Article 6
Disbursement of Funds
Section A
1. The Officers of the club shall have the power of donations of
$250.00 or less. Any amount above $250.00 must first be
submitted to the club at one meeting and voted on at the next
meeting.
2. The club shall determine each year as to the dollar amount to be
set aside for donations. The budget will be set prior to the May
meeting for a vote.
3. Donation forms must be used to request a donation by a club
member. These forms will be available at each meeting and on our
website.
4. Donations will be submitted at one meeting and discussions will be
held and voted on at the next regular meeting.
5. Any member in good standing can submit a single donation form
each year, with a cap, to be determined by yearly budget, given to
any single event/organization.
6. Money needed for maintenance/repairs on the groomer or
equipment used for the trail will be approved up to $500 without
the need for a vote before the club officers. Money needed above
$500 must be approved by a majority vote from the Officers and
the Board of Directors.
7. The Board of Directors, Officers and Trail Account Manager are
in charge of making the yearly budget for the club and will present
it at the May meeting.
Article 7
Policy of Club Function
Section A
1. The club will adhere to all Minnesota State Laws regarding liquor
and drugs at all club functions. The club will not provide or purchase
liquor for any club function.
Article 8
Board of Directors
Section A
1. The Board of Directors is responsible for maintaining the club ByLaws.
2. The Board of Directors shall have all amendments to the By-Laws
documented, for first review by the November meeting. The club
will then vote on the amendments at the January meeting.
3. The Board of Directors shall meet at least twice yearly, at their
discretion, to discuss By-Laws and any concerns the club members
may have.
4. Club members may bring any concerns regarding club issues to any
Board member and remain anonymous. The Board members will
address the issue at the next regular meeting and seek discussion
regarding the issue.
Any and all activities performed in connection with the Sno-Ghosts
Club is considered ‘volunteer work’ and done so at your own risk. The
Sno-Ghosts Club shall be held harmless for any action or injury
incurred while volunteering for the club.
SNO-GHOSTS
MISSION STATEMENT
The mission of the Sno-Ghosts Snowmobile Club is
to establish and maintain snowmobile trails in our
community; to provide safety training and
education; to promote responsible snowmobiling as
a safe and fun family recreation and to encourage
community involvement for the future of this
sport.