LIS 619 Preservation Management
Fall 2006: August – December, Thursday, 5:00-7:40 PM
August 24, Hamilton Library Room 113
August 31 – December 7 (except for off-site classes) Hamilton Library Room 301
Instructor:
Office:
Office Hours:
E-mail:
Lynn Ann Davis (with Deborah Dunn and guest stars)
Hamilton Library, Preservation Department, Room 552
By appointment
ldavis@hawaii.edu, ddunn@hawaii.edu
Course Description: This course is an introduction to preservation management. The course
focuses on management strategies for preservation of libraries and archives but the concepts
are applicable to museum collections as well. The course covers preservation planning,
condition surveys, disaster planning, and grantsmanship, as well as basic issues relating to the
deterioration of collections.
Program Learning Objectives:
This preservation management course addresses the following objectives of the LIS Program
enabling students to:
 Demonstrate an understanding of the history, philosophy, principles, policies and ethics
of library and information science and technology;
 Demonstrate an understanding of the principles of administration applicable in
libraries, archives, and information centers;
 Demonstrate an understanding of research techniques and methods of applying new
knowledge as it becomes available;
 Demonstrate the professional attitudes and the interpersonal and interdisciplinary skills
needed to communicate and collaborate with colleagues and information users;
Course Learning Objectives:
Planning a course is like writing a piece of music. We have to consider where we want the points of
emphasis, the appropriate tempo, and the variations of rhythm and melody you intend to offer. We also
have to decide who is playing the instruments and what kind of audience they will have!
(Ferguson, R., and E. Pye, Our students and ourselves, approaching course design, ICCROM, e-doc, 2003;
http://www.iccrom.org/eng/e-docslOurStudents.pdf )
My course learning objects have been influenced by the Ferguson and Pye. Together we will
be able to meet the goals:
 Enjoy exploring preservation issues and understanding factors that cause materials to
deteriorate.
1 LIS 619 Preservation Management Fall 2006





Develop core knowledge of preservation management and understand role it plays in
libraries, archives or museums.
Become acquainted with resources on preservation and use information appropriately.
Formulate questions and review options in order to reach appropriate solution to
preservation problems. Be able to develop alternative solutions to preservation
problems.
Provide leadership by competently discussing preservation issues and introducing
them into the profession.
Provide students with a new perspective about library, archives, and museum
collections:
Teaching Method:
I like to have fun and am always learning. I have a pragmatic approach towards teaching
preservation issues. Reading assignments are designed to assist students in developing skills
to analyze problems and apply preservation principles. I expect graduate students to be
informed on class topics and bring new perspectives to discussions.
My philosophy is that you will get out of this class what you put into it.
2 LIS 619 Preservation Management Fall 2006
Readings:
There is no single book that provides a broad introduction to the field of preservation.
Readings from a number of sources are therefore required to gain a broad overview of the
subject. To make it easier for you I have created reading “samplers” for you by scanning
articles. Many of the readings a drawn from Web sources including:
Ogden, Sherelyn, (ed.). Preservation of library and archival materials: A manual, (Andover,
MA: Northeast Document Conservation Center, 1999).
A manual comprised of a series of leaflets developed over the years by the
Northeast Document Conservation Center (NEDCC) for their institutional clients
to answer commonly asked preservation questions. It is available at:
http://www.nedcc.org/plam3/newman.htm
Brown, Karen E.K., Beth Pakus and Julie Reilly, Preservation 101: An Internet Course on
Paper Preservation, Northeast Document Conservation Center (NEDCC), 2001.
http://www.nedcc.org/p101cs/p101wel.htm
Eight modules that include self-testing quizzes, this very well designed online
tutorial covers archiving; environmental, biological, and mechanical causes of
deterioration; cleaning and tools of the trade; planning for emergencies; specifics
on storage and care of photographic images; and organizing a preservation
program. Also included is a glossary of terms, basic care and handling
guidelines, and an annotated guide to further sources, both hard copy and
online.
Preservation samplers:
As a way to introduce you to some of the essential Preservation Management concepts I
put together “samplers” of readings. My intention is to plunge you into the world of
preservation from many different perspectives. Preservation Management in libraries,
archives and museums varies primarily by the format of the materials (books, paper,
paintings, cultural objects, etc.), and the audience use (circulating collections, research
collections, exhibits, etc.)
A key preservation skill is exploring issues from as many different perspectives as
possible. The sampler is intended to start you thinking beyond the container (library, archives,
and museums) and looking at preservation issues from different points of view. In every case
you could replace (with a few adjustments) library with museum with archives.
Preservation Management Sampler 1 - Introduction
1) David A. Randall, Dukedom Large Enough: Reminiscences of a Rare Book Dealer 1929-1956, NY: Random House,
1969, pp. 13-14.
2) Nancy Marrelli, “Introduction,” Implementing Preservation Management: A How-To Manual for Archives, Quebec,
Canada: National Library of Canada, 1996, pp. 9-12.
3 LIS 619 Preservation Management Fall 2006
3) Abby Smith, “Preservation in the Digital Age: What is to be done?” American Libraries, March 1999, pp. 36-39.
4) Konstanze Bachmann, editor, “Introduction,” Conservation Concerns: A Guide for Collectors and Curators,
Washington and London: Smithsonian Institution Press, 1992, pp. 1-3.
5) Seven Haakanson Jr. (Alutiiq- Sugpiaq), “Why Should American Indian Cultural Objects be preserved,” Caring
for American Indian Objects: A Practical and Cultural Guide, St. Paul: Minnesota Historical Society Press, 2004, pp. 36.
6) Williams, Stephen L. “Growth and Development of the Conservation Profession,” Collections: A Journal for
Museum and Archives Professionals, November 2005, pp. 83-93.
Preservation Sampler 2 – Exploring the Umbrella
1) Charles Wilson Peale, The Artist in His Museum (1822) [painting].
2) Sherelyn Ogden, “The Causes of Deterioration and Preventative Care,” Caring for American Indian Objects: A
Practical and Cultural Guide, St. Paul: Minnesota Historical Society Press, 2004, pp. 23-39.
Preservation Sampler 3- Environmental Issues
1) Lawrence Weschler, “Part I: Inhaling the Spore,” Mr. Wilson’s Cabinet of Wonder, New York: Vintage Books,
1995, pp. 3-4, pp. 32-33, pp. 60-62, and pp. 66-69.
2) Paul N. Banks, “Environment and Building Design,” in Preservation: Issues and Planning, Chicago and London:
American Library Association, 2000, pp. 114-144.
3) David Gilroy and Ian Godfrey, eds. “Appendix 2: Humidity Tolerance of Some Materials,” A Practical Guide to
The Conservation Care of Collections, p. 160.
Preservation Sampler 4 - Archives
Christine Ward, “Preservation Program Planning for Archives and Historical Records Repositories,” in
Preservation and Planning Issues, ed. Paul N. Banks and Roberta Pilette, Chicago: American Library Association,
2000, pp. 43-62
Preservation Sampler 5 – Library Collections
Carolyn Harris, “Selection for Preservation,” in Preservation and Planning Issues, ed. Paul N. Banks and Roberta
Pilette, Chicago: American Library Association, 2000, pp.206-224.
Preservation Sampler 6 – Condition Surveys
1) David Ward and Thomas H. Teper, “Undergraduate Library Collections 40 Years Later: An Assessment of Use
and Preservation Needs at the University of Illinois at Urbana Champaign,” Collection Management, Vol. 30 (1),
2005, pp. 9-27.
2) Jennifer Hain Teper and Sarah M. Erekson, “The Condition of Our "Hidden" Rare Book Collections: A
Conservation Survey at the University of Illinois at Urbana-Champaign,” Library Resources: Technical Services, July
2006, pp. 200- 212.
Preservation Sampler 7 - Exhibition
Roberta Pilette, “Exhibition Policy and Preparation” in Preservation Issues and Planning, ed. Paul N. Banks and
Roberta Pilette, Chicago: American Library Association, 2000, pp. 185-205.
LIS 619 FALL 2006 Preservation Sampler 8 – Digital
1) Peter S. Graham, “Issues in Digital Archiving,” in Preservation and Planning Issues, ed. Paul N. Banks and
Roberta Pilette, Chicago: American Library Association, 2000,, pp. 97-106, and 112-113.
2) Paula De Stefano, “Digitization for Preservation and Access,” in Preservation and Planning Issues, ed. Paul N.
Banks and Roberta Pilette, Chicago: American Library Association, 2000, pp. 307-322.
4 LIS 619 Preservation Management Fall 2006
Assignments and Grading:
Grades will be determined by a combination of participation, mid-term project, and
final project.
Design Preservation Umbrella (due August 31)
10
Participation class discussion
10
Internship hours: condition survey
20
HMLTN condition survey report (due November 2)
20
Final Project (due December 7)
40
Design Preservation Umbrella:
Incorporate core ideas from film or readings to convey some aspect (overview of
detail) of preservation or conservation issues.
 understanding of preservation

audience appeal

imagination
Participation:
Students are expected participate in the class discussions, and case studies.
Participation will be evaluated by demonstrated knowledge derived from
reading, contribution to discussions, and respect for fellow classmates by
encouraging everyone to contribute.
STUDENT DISCUSSION LEADERS: Students sign up for classes; they will
introduce the topic; work with the instructor; and facilitate discussion.
Internship hours: Hamilton Condition Survey (Group Project):
Students will be divided into groups and assigned a sample of volumes in the
HMLTN location to review for a conditions survey. The group will determine
factors to be noted.
Hamilton Condition Survey Report (Group Project):
The Condition Survey group will collate the findings from their sample, and
write a condition report about their findings and implications to preservation of
the Hamilton Library collections.
Final Project:
Research Paper and Discussion
Choose a topic for a research paper that has meaning for you and provides a synthesis
5 LIS 619 Preservation Management Fall 2006
of some aspect of the course.

Investigate a preservation problem at UHM Library. Provide an analysis of the
problem; explore preservation standards; and make recommendations related to
the optimal long-term preservation;

Develop a preservation plan for a Museum, Archives or Library Collection. The
plan should discuss steps necessary to achieve priorities, including a condition
survey, and implementation plan that includes institution’s decision making
practices.

Create a Preservation web site to provide relevant information on care and
handling of materials.

Argue convincingly for or against the need to preserve material culture within
the digital age;

Develop a position paper on cost effectiveness of preservation in public or school
libraries.

Write a draft grant proposal for a preservation and access project to Hawaii
Council for the Humanities.
The paper should be as long as necessary to present a thoughtful, informative and
interesting piece of research. Poor physical presentation of the work, including
misspellings, grammatical errors, inadequate footnoting, and the like will result in a
lower grade. All papers need to be written using a PC; double space text; use 12pt.
Font. Your research paper will be graded on four components:

interest the topic holds for me as a reader,

intellectual strength and relevance of the argument,

evidence of depth involved in the research,

mechanics of the paper (organization, grammar, spelling, footnoting, etc.).
6 LIS 619 Preservation Management Fall 2006
DATE
TOPIC
Aug 24 Course Syllabus/
Film: Slow Fires
Debbie Dunn
Hamilton Rm 113
Aug 31 Exploring the
Umbrella:
Preservation,
Conservation, and
Restoration
Hamilton Rm 301
Sep 7
Sept
14
READING
ASSIGNMENTS
Preservation Sampler #1
Create an
Umbrella
Preservation Sampler #2
Council on Library and Information Resources
(CLIR), The Evidence in Hand: Report of the Task
Force on the Artifact in Library Collections, 2001.
(Sections 1,2,3, and 5).
http://www.clir.org/pubs/reports/pub103/cont
ents.html
Environmental,
Preservation Sampler #3
Biological Factors
STUDENT DISCUSSION LEADERS
and Deterioration
Patkus, Beth Lindblom, “Monitoring
Hamilton Rm 301
Temperature and Relative Humidity,”
NEDCC, Technical Leaflet,
Kyle Hamada
http://www.nedcc.org/plam3/tleaf22.htm
Preservation Sampler #four
TOUR:
Patkus, Beth Lindblom, “Integrated Pest
Preservation
Management,” NEDCC, Technical Leaflet,
Department
http://www.nedcc.org/plam3/tleaf31.htm
Patkus, Beth Lindblom, “Emergency Salvage
of Moldy Books and Paper,” NEDCC, Technical
Leaflet,
http://www.nedcc.org/plam3/tleaf39.htm
Preservation Issues Preservation Sampler #4
and Archives
Review Nancy Marrelli article in Sampler #1
Meet at Hawaii State
Archives on Iolani
Palace Grounds
Umbrella due
Arrange to carpool to Hawaii
State Archives
Meet at Hawaii
State Archives on
Iolani Palace
Grounds
Instructors: Susan
Shaner, Luella HoltKurkjian
Sept
21
Sept
Preservation
Issues and Library
Collections
Hamilton Rm 301
Condition Surveys
Preservation Sampler #5
STUDENT DISCUSSION LEADERS
Sampler # 6
7 LIS 619 Preservation Management Fall 2006
Sign up for
28
and Disaster
Planning
Hamilton Rm 301
Ogden, Sherelyn, “Considerations for
Prioritizing,” NEDCC, Technical Leaflet,
http://www.nedcc.org/plam3/tleaf14.htm
NEDCC, “Lesson 6: Emergency
Preparedness,” Preservation 101.
http://www.nedcc.org/p101cs/lesson6.htm
Group for
HMLTN
Condition
Survey
Paktkus, Beth Lindblom, “Disaster Planning,”
NEDCC Technical Leaflet.
http://www.nedcc.org/plam3/tleaf33.htm
Oct 5
Oct 12
Oct 19
Oct 26
Nov 2
Condition Survey
Case Study:
Hamilton Library
Hamilton Rm 301
Preservation
Management Case
Study: Sinclair
Library
Meet in Sinclair
Library Lobby
Preservation and
Exhibitions
Debbie Dunn
Hamilton Rm 301
Buchanan, “Emergency Salvage of Wet Books
and Records,” NEDCC Technical Leaflet,
http://www.nedcc.org/plam3/tleaf37.htm
STUDENT DISCUSSION LEADERS
STUDENT DISCUSSION LEADERS
Meet in Sinclair
Library Lobby
Preservation Sampler #7
STUDENT DISCUSSION LEADERS
Arrange to carpool to Iolani
Palace
Preservation Issues Review Sampler #2 and Sampler 7
and Museum
Collections
Meet at `Iolani Palace
Instructors: Stuart
Ching, `Iolani Palace
Curator; Malia
VanHeukelem,
Collections Manager
Review Hamilton
STUDENT DISCUSSION LEADERS
8 LIS 619 Preservation Management Fall 2006
Meet at `Iolani
Palace
Final Project
Condition Survey
Hamilton Rm 301
Nov 9
Preservation
surrogates and the
Digital image
Hamilton Rm 301
abstract and
preliminary
bibliography due
Preservation Sampler #8
STUDENT DISCUSSION LEADERS
Conway, Paul, “The Relevance of Preservation in a
Digital World,” NEDCC Technical Leaflet,
http://www.nedcc.org/plam3/tleaf55.htm
Draw grant
agency out of hat
to review for
next class.
Christine Takata
Tour: Hamilton
Library Reformatting
Nov 16 Grants and
Preservation
strategies
Hamilton Rm 301
STUDENT DISCUSSION LEADERS
Source from: SOLINET Preservation
Resources, “Funding Resources for
Preservation,” July 23, 2002.
http://www.solinet.net/preservation/leaflets/le
aflets_templ.cfm?doc_id=104
Nov 23
Relax and read about what happened to the Native
Americans who saved the “pilgrims”
Nov 30 Leadership and
Preservation
Hamilton Rm 301
STUDENT DISCUSSION LEADERS
Reed-Scott, Jutta, Preserving Research
Collections, Association of Research Libraries
and American Historical Association, 1999.
http://www.arl.org/preserv/prc.html
Leadersdirect Web site has short bulleted
readings on leadership:
 Introduction/Leadership as Discovery
 Leadership as Evolution
 The role of Vision
 Leadership or Guerilla warfare?
http://www.leadersdirect.com/leadership.html
Dec 7
Final Project
Hamilton Rm 301
Discussion of Preservation issues based on
final projects.
9 LIS 619 Preservation Management Fall 2006
Final Project due