Olympia School District
Safety Procedures
School Year
SECTION II
Basic Action Plan
Direction and Control
In a major emergency or disaster, Olympia schools may be damaged or need to be evacuated,
people may be injured, and/or other emergency response may need to be taken. These activities
need to be organized and coordinated for efficient management of the emergency response and/or
the disaster activities. To provide for the effective direction, control and coordination of a response
to an emergency/disaster, either single site or multi-incidents, the school Principal and assigned
staff will manage the activities of the school's Emergency Response Teams (Section III). The
Principal shall submit the appropriate drill/event documents as required.
Safety Committee
1. Before the Disaster or Drill
Made up of staff members representing all of the different functions of the school.
Coordinate school's planning activities and the recruitment of building emergency
response teams.
2. After the Disaster
Evaluates responses for changes to procedures and training.
Activation Procedures
Each school will activate these procedures under the following conditions:
A. Spontaneous Events
There is no warning for a spontaneous event, i.e., intruder on campus, fire, etc. The
school plan will be activated at the time of the incident. Principal and assigned teams will
manage the event.
B. Weather Warning/Watches
The Principal and assigned teams will:
1. Prepare for the immediate dismissal of employees and students due to the
warning.
2. Plan for the possibility of long-term absence from work due to severe weather.
C. Notification
Each school will be prepared to provide warning to employees and students for all types of
emergencies/disasters that could affect the school. The Principal will be the single point of
contact for all warnings. The Principal will notify the Superintendent’s Office of the
incident. These steps will be followed once a warning is issued:
1. The Principal activates the Emergency Response Teams.
2. Assistant/Backup Principal; notifies employees/students.
3. School prepares for dismissal and/or evacuation of employees/students.
D. Evacuation
Each school will comply with directions from central administration or local authorities that
issue evacuation orders. The Principal will activate evacuation procedures as required by
circumstances or other authority. In the event of a fire alarm, employees/students will
evacuate.
1. If an emergency occurs which requires evacuation, the Principal will immediately
notify the Superintendent's office of the evacuation.
2. The building Emergency Response Teams will be activated.
3. The Emergency Response Team will provide for a "safe" evacuation site until
employees may return to the school and/or be dismissed.
4. The school office staff will account for all students, staff, and visitors.
E. Re-Entry (following a fire, earthquake, or other damage-related event)
Before re-entry may occur, the District Director of Facilities and Operations will complete a
thorough damage assessment of the school(s). During the damage assessment period,
employees and students will stay at a "safe shelter" until notified that re-entry is possible.
F. Shelter-In-Place
During a hazardous materials event there may be times the school cannot evacuate and
must "shelter-in-place." The following guidelines will assist you in sheltering-in-place.
1. During the Incident
a. Activate the building Search and Rescue Team.
b. Close all windows, shut vents, and turn off all HVAC equipment.
c. To reduce the possibility of toxic vapors, seal all entry routes as efficiently as
possible, i.e., doors and windows.
d. If an explosion is imminent - close drapes, curtains, and shades.
e. If you suspect gas or vapor contamination - take shallow breaths through a
wet or damp cloth or towel.
f.
Avoid contact with any spilled liquid materials, airborne mist or condensed
solid chemical materials.
g. Do not eat or drink any food or water that may have been contaminated.
2. After the Incident
a. All persons needing medical assistance will report to the building Search and
Rescue Team for first aid treatment
b. Report lingering vapors or contamination to the Principal.
c. Do not leave the building until the Emergency Response Team gives
notification of "all clear".
Olympia School District
Safety Procedures
Olympia School District
RECORD OF DRILL / EVENT
The following pages contain the official documents to be submitted to the
Superintendent’s Office as required.
1.
Fire Alarm Test / Event
2.
Earthquake Drill / Event
3.
Lockdown Drill / Event
Olympia School District
FIRE ALARM TEST / EVENT
School Name:
School Address:
Principal’s Name:
Date of Test / Event:
Time of Test / Event:
Staff member in Charge of Test / Event
Weather During Test / Event:
 Dry
 Rainy
 Snow
 Windy  Other
Type of Test / Event: (check one)
 Actual Alarm  False Alarm  Preplanned Test
If the test / event was preplanned, were
staff and students notified of the test / event
ahead of time?

 Yes
 No
 Yes
 No
Comments:
Did the Fire Department participate in the
test / event?
If the Fire Department responded to the
alarm, how long did it take for them to arrive
on-site?


minutes
EQUIPMENT RESULTS
Audible signal devices operated?
 Yes
 No
 NA
Pull station functioned properly?
 Yes
 No
 NA
Emergency power functioned properly?
 Yes
 No
 NA
Reset was successful?
 Yes
 No
 NA
EVACUATION RESULTS
Was the building completely evacuated?
 Yes
 No
Comments:
How long did it take to complete the evacuation?

minutes
Comments:
Were there any problems with the evacuation?
 Yes
 No
 Yes
 No
 Yes
 No
 Yes
 No
Comments:
Did staff and students follow appropriate exit routes?
Comments:
Were all staff and students accounted for?
Comments:
Was a post test / event critique conducted by the staff?
Comments:
Olympia School District
EARTHQUAKE DRILL / EVENT
School Name:
School Address:
Principal’s Name:
Date of Drill / Event:
Time of Drill / Event:
Staff member in Charge of Drill / Event
Weather During Drill / Event:
 Dry  Rainy
 Snow
 Windy  Other
If the drill / event was preplanned, were staff
and students notified of the drill / event ahead
of time?

 Yes
 No
 PA System
 Bullhorn  Runners
Comments:
If the Drill / Event was preplanned, how was
the Drill / Event announced?
EVACUATION RESULTS
Did administrative staff check rooms / common areas to ensure students
and staff fully participated?

 Yes
 No
Comments:
Was the building completely evacuated?
 Yes  No
Comments:
How long did it take to complete the evacuation?

minutes
Comments:
Were there any problems with the evacuation?
 Yes
 No
 Yes
 No
 Yes
 No

 Yes
 No
Comments:
Did staff and students follow appropriate exit routes?
Comments:
Were all staff and students accounted for?
Comments:
Did the site assessment team survey the building for damage prior to
students and staff returning to the buildings / classrooms?
Comments:
Issues or concerns that surfaced during the Drill / Event?

Was a post Drill / Event critique conducted by the staff?
 Yes
 No
Olympia School District
LOCKDOWN DRILL / EVENT
School Name:
School Address:
Principal’s Name:
Date of Drill / Event:
Time of Drill / Event:
Staff member in Charge of Drill / Event
Law Enforcement Officials Present:
 Yes
 No
Weather During Test / Event:
 Dry
Was there a full lockdown or partial lockdown?
 Full
 Partial
If the drill / event was preplanned, were staff
and students notified of the drill / event ahead
of time?

 Yes
 No
 Rainy
Comments:
If the drill / event was preplanned, how were the 
 PA System
staff and students notified about the lockdown
drill / event?
Were there any problems with the notification?
 Yes
Comments:
Did all staff and students hear the
 Snow
 Bullhorn  Runners
 No
 Yes
 No

Minutes
 Yes
 No
 Yes
 No
 Yes
 No
announcement?
Comments:
How long did it take to lock the outside doors?
Comments:
Did staff members have difficulty locating keys
to complete the lockdown?
Comments:
Were all students accounted for during the
lockdown?
Comments:
If the drill / event was preplanned, did
administrative staff/law enforcement check
doors and attempt to look inside classrooms to
see if staff and students were out of sight?
Comments:
Issues or concerns that surfaced during the drill
/ event:
Was a post drill / event critique conducted by
the staff?
Comments:

 Yes
 Windy  Other
 No