UCL
Academic Partnerships
Responsibilities Checklist and Risk Assessment
The checklist provided below is intended to provide a detailed indication of areas of responsibility with a partnership arrangement. Where the
responsibility is entirely that of UCL place a tick or cross in the appropriate area of responsibility. Where the responsibility is that of the
proposed partner place a tick or cross in the appropriate box. Where it is shared between UCL and the collaborating partner place a tick or
cross in the ‘shared’ box. If there is a document that provides evidence for which institution has the area of responsibility please provide the title
of the document and a web link where available. If a responsibility is that of the proposed partner or shared, indicate the risk level, the action
required to mitigate the risk and what evidence would show the successful management of the risk.
Name of collaborating institution
Date of completing the responsibilities checklist
Date for formal collaboration to start
Length of contract to be stated in the Memorandum of Agreement (MOA)
Area of responsibility
1
Award (UCL, joint or dual – if
latter two specify in the
‘shared’ box)
2
Programme development
and validation
3
Academic regulations
UCL
Partner
Shared
Comments
year(s)
Risk
assessm
ent
(high/me
dium/
low)
If
partner/s
hared – H
1
Mitigation of
medium or high
risk (provide
details)
Evidence of mitigation of
risk
4
Programme specifications
and intended learning
outcomes
5
Setting summative
assessments
6
Setting formative
assessments (where
appropriate)
7
Nomination and appointment
of external examiner(s)
8
First marking of
student assignments
9
Moderation or second
marking of assignments
10 Giving feedback to students
on their assignments
11 Arrangements for
supervision (PGR only)
12 Research governance (PGR
only)
13 Research ethics approval
procedures (PGR only)
14 Student recruitment
and selection
15 Approving admission of
students to the programme
16 Withdrawing a student from
the programme
17 Monitoring student
admission, retention and
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completion
18 Student complaints and
appeals
19 Maintenance of student
records
20 Producing annual quality
monitoring reports and
module evaluations
21 Consideration of annual
quality monitoring reports
22 Periodic programme review
23 Provision for developing staff
teaching and assessing skills
at higher education level
24 Provision for development
and scholarship of staff
involved
25 Monitoring the quality of
higher education teaching
and learning
26 Student orientation and
induction
27 Academic tutorial/review
and monitoring/academic
guidance
28 Geographical location of
students (state country if not
UCL)
29 Provision of teaching
venue/accommodation and
facilities, e.g. room, data
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projector, PC.
30 Provision of local IT support
for teaching
31 Virtual learning environment
for online learning support,
e.g. Moodle
32 Library facilities
33 Academic tutorial support for
assessments
34 Guidance for progression
and careers advice
35 Student welfare support
including disabilities support
36 Liaison with and involvement
of employers (where
appropriate)
37 Student complaints system
38 Student academic
misconduct system
39 Formal student disciplinary
procedures
40 Student academic appeal
system
41 Collecting and acting upon
student feedback/opinion
42 Student Handbook,
Programme and module
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information available
to students
43 Information about higher
education, for example, on
web or prospectus
44 Procedures for ensuring the
accuracy of information
about higher education
45 Marketing material
When completed, this form should be returned along with the New Academic Partnership Proposal form plus Due Diligence Checklist and business case and
Site Visit Checklist (if relevant) to Cat Edera, Academic Standards and Quality Manager, Academic Services, c.edera@ucl.ac.uk.
CE/AS July 2015 V2
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