INTEGRATED RESEARCH MANAGEMENT APPLICATIONS (IRMA)
http://irma.uct.ac.za
This system is designed to be used in 2 possible ways:
1. Each academic loads their own publications
OR
2. A few designated people in each department load all the departmental publications
IF EACH PERSON LOADS THEIR OWN PUBLICATIONS
They will be given a password and logon, and they should follow the directions given overleaf
for each publication category.
IF A FEW DESIGNATED PEOPLE LOAD ALL THE DEPARTMENTAL PUBLICATIONS
These people will be required to log on to IRMA using their own passwords, go to the
publications module ("Research Outputs") and then log on as one of the UCT authors of the
publications in question. This is done by using the "Mirror Another User" option given at the
top of the Research Outputs screen.
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BASIC RULES FOR ALL USERS
Click the 'Log off' button after each session
Each publication is to be loaded ONCE ONLY - if there are several UCT authors, the
publication will automatically be listed under each person's name. Check your list of
publications on the system before loading to make sure you are not duplicating an entry
Once you have finished loading your publications, please send hard copies of those items
that qualify for the publication count (i.e. that are subsidy-earning) to either your
departmental or faculty principal co-ordinator.
Contact irma@uct.ac.za if you need a password or any assistance.
FUNCTION BUTTONS
Personal Details:
Research Outputs:
Log Off:
Contains your basic information. Please update this the first time you
access IRMA. Please check that your department is correctly stated.
This is the publication module where you will be loading your
publications
Please click this at the end of every session - it will close down IRMA.
You may experience problems with your password if you do not log
off at the end of each session.
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LOADING PUBLICATIONS
Publications are loaded under the following headings:
Journal articles:
If a certain piece of
information is not
relevant to your
entry e.g. the journal
does not have an
issue number,
please say 'NA'
where relevant. If
that piece of
information is not
currently known,
please say "NK"
where relevant, but
be sure to update
this in the future.
- This includes all peer-reviewed journal articles, whether for subsidy
purposes or not.
- Click 'New Record'.
- Enter year of publication.
- Type in title of article, or user special entry screen if special
characters appear in your journal title.
- Title of journal - click on 'GO' and search for the title of your journal.
If it is not found click on 'New Journal', enter new journal name, and
save.
- Authors - click on 'New' to enter an author name. Search for author
name, or click on 'New External Author', enter details (must have
surname, name, initials and employer - if employer unknown just
indicate "external") and save. Indicate the author sequence (first,
second, third etc author) by indicating 1, 2 or 3 in 'Author sequence'
box.
- Student authors - if one of the authors is a UCT student, please
follow the above procedure under 'Author(s) who are students'. If the
student is external, load them as an external author (as above).
- "Save record' when complete.
Books:
As above, except that extra information is needed on books that will
be submitted for the publication count:
Target group - the intended audience of the book
2nd/3rd/etc editions - please indicate which sections of the
book are new
Peer-review - please indicate the publisher's peer-review
policy
CESM codes (select from list – to be added)
If any information is not currently known but will be available later,
indicate "NK". If this information is not relevant to the book, indicate
"NA".
Chapters in books:
As above
Conference
Proceedings:
These are divided into 3 categories covering all published conference
outputs. We do not include unpublished conference outputs of any
kind.
Peer-reviewed published conference proceedings count for subsidy
purposes and there must be evidence of the peer-review procedure.
Load as above.
Patents:
These are no longer submitted for the publication count, but will be
included in the research report. Load as above.
Theses:
Please load those supervised by yourself, or in your department. You
don't need to 'mirror another user' to load these.
University
Publications and
Publications of a
Popular Nature:
This includes research works that are not peer-reviewed, and are of a
more popular nature. Note that separate sub-sections are included
for newspaper articles, CDs and online publications.
This is a flexible section aimed at allowing the inclusion of
publications not catered for by the other categories. Nothing included
here will be considered for subsidy purposes.
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Creative works:
The following 3 sections are to include items of creative output not
catered for in the above sections - music, theatre and dance are
mostly included here.
Creative writings:
This section includes nine sub-sections.
Consultancies and
other outputs:
This section must reflect a short description of the nature of the
activity and the output
Motivation for the
addition of a journal
to the SA list:
This forms needs to be completed if you would like to add a journal
onto the list of accredited South African journals. A copy of the
journal must be sent to the Research Office after the form is
completed.
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