REQUEST FOR PROPOSAL - American University of Beirut

دو ــ ـق علاو ت اـــ يرتشملا ةرـــئاد

Procurement and Contracts

Administration - PCA

REQUEST FOR PROPOSAL

Ref.:

Bid GS-14-10 Gas Chromatography

Date:

09-07-2014

1. Purpose:

The American University of Beirut invites proposals for the supply of the following:

1. Gas Chromatography with specifications and quantities on page 5:

2. Specific Requirements:

1. Suppliers must fully comply with all specifications, terms and condition of this RFP.

2. Inquiries related to specific parts of this RFP should be addressed to bidadmin@aub.edu.lb

3. Specify in your offer the Origin (Made in country) and Source (Shipped from country)

3. Prices:

1.

Prices must be quoted item by item in US $ or LBP delivered to AUB inclusive of all expenses (unless otherwise specified in your proposal).

2.

Prices should be quoted net of any discount or allowances and exclusive Value Added Tax.

4. Proposals Submission:

1.

All proposal documents should be in two copies:

A. Original with prices (Stamped ORIGINAL)

B. Copy without prices (Stamped COPY)

Both must be signed by an authorized representative of the supplier, each page must be initialed and the final page must be signed and dated.

2.

A soft copy of the proposed price list with all proposal documents including catalogues should be (MS Word, Excel or .pdf format) on CD should accompany the submission.

3.

Proposals may be submitted by hand, mail or by means of e-mail attachments in MS Word,

Excel or pdf. format, to bidadmin@aub.edu.lb

prior to the closing date. However the confidentiality of electronic submissions cannot be guaranteed by the University.

4.

Bids must be submitted in sealed envelopes on which the bid reference number and bidder's name shall be shown clearly. The envelope should be sealed with the stamp of the bidder on the back or where appropriate.

5. Receipt Acknowledgment:

Suppliers who have received the bid documents are requested to confirm receipt in writing.

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BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb

NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)

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6. Apology:

In case the requested items are not available, or you do not want to participate in this bid, you are kindly requested to respond by submitting a written apology indicating the reason and the bid reference number. Bid GS-14-10 Gas Chromatography.

If you send your apology by email please send to Bid Administrator bidadmin@aub.edu.lb

7. Withdrawal:

Suppliers may withdraw a proposal that has been submitted at any time up to the date and time the proposal is due. To accomplish this, a written request signed by the authorized representative of the

Supplier shall be submitted to:

Bid Administrator

American University of Beirut

Office of Financial Planning and Budget

College Hall, 2 nd floor, Room 218

Bliss Street - Beirut – Lebanon

8. Payment:

AUB payment term is 100% 45-60 days after delivery.

9. Insufficient Data:

It is the responsibility of the person submitting the proposal to ensure the completeness of the information submitted. Failure to do so may result in the elimination of the proposal from consideration.

10. RFP Award & Execution

AUB reserves the right to cancel the RFP without giving the reasons, at any stage prior to the execution of the contract whether before or after the selection of the successful Supplier. AUB reserves the right to reject any proposal without giving the reasons for such rejection. Unless otherwise stipulated, the RFP and proposal of the selected bidder will become part of any contract initiated by AUB. The contract form will be provided by AUB upon selection of the successful bidder. AUB will not incur any liability to any bidder as a result of using its rights hereunder or any other right provided for by law.

11. Submission Date & Time:

Proposals must be submitted on or before :

21-07-2014

Proposals must be submitted : Monday to Friday: 8:00 a.m. till 1:00 p.m.

N.B.: No bids shall be accepted after the specified submission date.

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12. Submission Address:

Proposals must be submitted to the following address:

Bid Administrator

American University of Beirut

Office of Financial Planning and Budget

College Hall, 2 nd floor, Room 218

Bliss Street - Beirut – Lebanon

The proposal submitted by hand or via post mail shall be enclosed in a sealed envelope clearly marked:

Proposal for : Bid GS-14-10 Gas Chromatography

In the event that AUB offices are officially closed on the date the proposals are due, the deadline for submission shall be automatically extended until the next business day.

N.B.: Bids submitted by fax or erroneously sent directly to Purchasing will not be considered or even acknowledged.

13. Validity:

Proposals submitted shall be valid for one year from the date of submission. Proposals will be treated as final and binding offers and may not be amended or withdrawn without the written permission of the University.

14. Proposal Ownership:

All materials submitted in response to this RFP shall become the property of AUB. Selection or rejection of a proposal does not affect such right.

15. Costs:

The University will not be liable for any costs incurred by Suppliers prior to issuance of or entering into a contract. Costs associated with developing the proposal, preparing for oral presentations, and any other expenses incurred by the Suppliers in responding to this RFP are entirely the responsibility of the Supplier, and shall not be reimbursed in any manner by AUB.

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16. Disclosure:

Supplier represents and certifies that the offer has not been knowingly disclosed directly or indirectly to any competitor or AUB staff or other Supplier before the opening of proposals by

AUB. Supplier represents and certifies that the financial terms have been established independently without consultation, communication, or agreement for the purpose of restricting competition or any matter relating to such prices with any competitor or other Supplier. Supplier represents and certifies that no attempt has been made to induce any other company or person to submit or not to submit a proposal in response to this RFP for the purpose of restricting competition.

17. Governing Laws:

The laws of Lebanon shall govern the validity, interpretation, construction, performance, and implementation of this RFP. Any dispute arising out of this RFP shall be exclusively settled by the courts of Beirut, Lebanon.

18. Liquidated Damages On Late Deliveries:

If the supplier fails to supply the specified goods/services within the lead time stipulated by its proposal, or within a period specified by an order or a contract, AUB shall, without prejudice to other remedies under the purchase order or contract, deduct from the purchase order or contract price, as liquidated damages, a sum equivalent to 1% of the delivered price of the delayed goods/services for each commenced week of delay until actual delivery, to a maximum deduction of

10% of the contract value.

Hanan Itani Ramadan

Director of Procurement and Contracts Administration

Cc. Office of Financial Planning and Budget ( Bid Administration)

Internal Audit

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Ref.:


Date:

09-07-2014

Item 1.

Gas Chromatography

Qty = 2 each

SPECIFICATIONS FOR GC-FID

GC Specifications:

System should be capable of supporting two inlets and two detector ports simultaneously, should have electronic pneumatic / pressure controls for all the gases and should have Chromatography

Data system which is based on Microsoft Windows operating system for instrument control, data acquisition, data analysis, quantization, automation & customization with online and offline sessions provided.

System should have capability of locking / adjusting the retention time so that same Retention time can be reproduced from system to system and the method should be electronically transferred.

Latest NIST library along with AMDIS should be provided.

Line voltage 100/115/220 ~ 240 VAC ±10%/ 50Hz

Column Oven

• 5° Celsius above ambient to 350° Celsius

• Temperature setpoint resolution: 1° C

• Max. temperature ramp rate ≥ 120 °C/min

• Max. run time: 999.99 min

• Temperature programming ramps/plateaus ≥6/7

• Ambient rejection: Less than 0.01C per 1°C

• Column bleed compensation

• Specify cooling rate

• Overheating prevention circuit should be available

Inlets

• Maximum temperature: 375 °C

• Electronic pneumatics control (EPC)

• Actual flow and pressure should be displayed

• Multiply carrier gas selection (specify available gases)

• Pressure setting range: 0 to 250 psi

• Constant pressure, constant flow modes

• Possibility of ramps for pressure or flow

• Optional low life septum (specify number of injections per septum)

• Septum purge set automatically

• Two injection ports

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Split/Splitless Inlet

• Accepts capillary columns from 50 µm id to 530 µm id

• Gas saver mode

• Specify total flow ranges through the inlet

• Split ratio may be adjusted electronically without affecting column flow or head pressure Purged

Packed Injection

Port

• 1/8-inch metal packed columns up to 20 feet in length

• Total flow setting range: 0–100 mL/min

Autosampler

• Capacity: 100 or more x 2-mL vials

• Wash/waste stations: 4 wash stations and one waste station

• Specify Injection range

• Specify Syringe size

• The autosampler can accommodate two injection ports

Flame ionization detector (FID)

• Maximum temperature: 375 °C

• Automatic ignition

• Flame-out detection and re-ignition

• Specify minimum detection limit

• Linear dynamic range

• Full range auto scaling

• Specify flow range for air; hydrogen and make-up

• Specify sensitivity

• Specify minimum detectable level

Optional



Possibility to accommodate ECD and NPD

General Requirements





The GC-FID system should operate on 220 V - 50 Hz

Minimum 2 years manufacturer warranty (preferably 3 Years), (including parts and labor) plus extended service contract



Complete set of Service manuals/Service Software (including all diagrams, required passwords/soft and hard keys), and operating manuals must be supplied with the Bid documents for evaluation.



Must provide detailed price list of all items, options, accessories and software.



Service terms should be fully defined in accordance with the standard AUB Service Contract



Complete installation, by experienced licensed service personnel from the manufacturing company, including all accessories, consumables, tools, equipment and site preparations necessary for installation, Commissioning and onsite training

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

Onsite application specialist Training from the manufacturing company (new users training).

(Provide manufacturer promising document)

After sale

Guarantee from the manufacturing company of the following:



Supply of spare parts for 10 years



Applications service free of charge



Technical service by experienced licensed service personnel for 10 years from manufacturing company and/or local supplier



Free remote service support



Free Technical support by E-mail or telephone from Manufacturing company helpdesk



Free software upgrade for 10 years

GC-FID workstation



Industry standard state of the art PC workstation



HDD (specify exact specs)



RAM (specify exact specs)



Windows 7 OS PRO (specify exact specs)



19” LED Display (specify specs)



DVD re-Writer (optional Blu-Ray Rewriter)



Complete software for Acquisition and Processing



Additional offline Software licenses to be installed on other PCs or Laptops (QTY>2)



Should include licensed Microsoft Office professional (latest version)

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Ref.:


Date:

09-07-2014

NOTE: Refurbished equipment with an excellent condition could be offered as an option.

Please fill in the following information and include with your offer:

Item: 1 :

Gas Chromatography

1. Brand:

2. Model Name:

3. Part No:

4. Origin of the offered product:

(Origin means the country, where a commodity manufactured or produced)

5. Shipped from:

(Source means the country, from which a commodity is shipped)

6. Warranty :

7. Delivery:

Unit Price excluding VAT

Total (Unit Price x Qty 2)

10% VAT USD:

Total Including 10% VAT USD:

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Ref.:


Date:

09-07-2014

Include in your proposal:

- Technical brochure or Working and Operation Manual should be provided in English.

- After sales service and training.

- A minimum 1 year written warranty full parts and labor for good operation of the system should be provided.

- Provide detailed specifications cost and life for all accessories, options and supplies/ consumables needed for a period of one year of operation( after warranty expires).

- Delivery and invoicing of the complete system to AUB end user site.

Bidder contact information

Supplier Name:

Prepared by Name:

Supplier quotation Ref.:

Date:

Email:

Supplier Website:

Brand Website:

Tel:

Cell:

Fax:

Technical Support Hot Line:

Technical Support Engineer Name:

Company stamp:

Signature:

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REQUEST FOR PROPOSAL - American University of Beirut

Ref.:

Date:

1. Purpose:

1. Gas Chromatography with specifications and quantities on page 5:

2. Specific Requirements:

3. Prices:

4. Proposals Submission:

5. Receipt Acknowledgment:

6. Apology:

8. Payment:

9. Insufficient Data:

11. Submission Date & Time:

12. Submission Address:

13. Validity:

14. Proposal Ownership:

15. Costs:

16. Disclosure:

17. Governing Laws:

18. Liquidated Damages On Late Deliveries:

Ref.:

Date:

Gas Chromatography

Ref.:

Date:

Ref.:

Date:

Bidder contact information

Related documents

Products

Support

REQUEST FOR PROPOSAL - American University of Beirut

Ref.:

Date:

1. Purpose:

1. Gas Chromatography with specifications and quantities on page 5:

2. Specific Requirements:

3. Prices:

4. Proposals Submission:

5. Receipt Acknowledgment:

6. Apology:

8. Payment:

9. Insufficient Data:

11. Submission Date & Time:

12. Submission Address:

13. Validity:

14. Proposal Ownership:

15. Costs:

16. Disclosure:

17. Governing Laws:

18. Liquidated Damages On Late Deliveries:

Ref.:

Date:

Gas Chromatography

Ref.:

Date:

Ref.:

Date:

Bidder contact information

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