Fellowship Travel Grant Application Instructions
Thank you for your interest in submitting a request for funding to Tibotec Therapeutics. This document provides
information on the documentation required for Fellowship Travel grants and step-by-step directions for submitting
grant requests through our online application system.
IMPORTANT NOTE: As of January 1, 2009, Tibotec Therapeutics will only accept grant applications during certain
time periods during the year. These grant application windows are outlined on the www.ttgrants.com web site.
Please review these timeframes prior to submitting your grant request.
General Considerations for all Fellowship Travel Grant Requests
Fellowship Travel grant requests are requests to support a fellow’s travel to a national or international meeting.
Fellowship programs must have 3 or more fellows in the program and must be related to a disease state of interest
to Tibotec Therapeutics in order to be considered.
Step 1: Prepare a signed Letter of Request on organizational letterhead. You will be uploading this as a
separate document when you complete the online grant application:
All letters of request must include the following information:
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A request for support a fellow’s travel to a national or international medical/educational meeting related to a
disease state of interest to Tibotec Therapeutics.
Name, Date and Location of the conference, the number of fellows to be supported, and the amount of
funding being requested.
Organization's 9-digit tax ID number.
Statement verifying that decisions involving the selection of fellows will not include Tibotec Therapeutics.
Statement acknowledging that there are three or more fellows participating in the organization’s fellowship
program.
A statement of your organization’s status as a teaching institution.
Name and address to which the check should be made payable and mailed if your request is approved.
Step 2: Prepare a detailed Budget for your request. You may use your own budget template or the template
provided on the Forms page on the www.ttgrants.com web site. The budget must include the following breakdowns
(where applicable):
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Fellow travel costs – provide breakdown of registration, hotel, airfare and meals per fellow.
Step 3: Complete an IRS Form W-9 (Request for Taxpayer Identification Number and Certification). The
information provided on the IRS Form W-9 must match that of the organization that would receive funds if
the grant were approved.
Step 4: Confirm you have all of the required documents for your grant submission. All documents should be in
Word, pdf, excel or jpg format.
Signed Letter of Request on Organizational Letterhead
Detailed Budget
IRS Form W-9
Any other attachments you would like to submit as part of your request (program brochures, etc)
Step 5: Log onto www.ttgrants.com. Click the “Submit Request” tab on the upper right hand side of the home
page. Click “Start Application” to begin the online application process. Upload the Letter of Request and Budget
documents to their corresponding fields. Upload the IRS Form W-9 and any other supporting documents on the
line designated “other”.
Step 6: Submit your request. You will receive an automated email reply with your Request ID number.
Step 7: You will be notified of the status of your grant request during the applicable notification period posted on
the www.ttgrants.com web site.