Minutes of December 19, 2000 Libraries Administration Council Meeting
Attendees:
Rita Broadway
Steve Canaday
Ian Edward
Sylverna Ford
Ed Frank
Annelle Huggins
Denise Keeney
Anna Neal
Betsy Park
Perveen Rustomfram
James Singleton
Phil Smith
Inez Todd
Saundra Williams
Absent:
James Cushing
John Evans
Tom Mendina
Stacey Smith
Awareness of Islamic Practices
The University is taking steps to try to assure campus-wide tolerance of different cultures
and religions. An Information sheet was distributed to the LAC for a better understanding
of Islamic practices. Dr. Ford encouraged the LAC to become familiar with this
information so that we are better able to accommodate the needs of Islamic employees.
Time Sheets
We are experiencing problems with time sheets not being submitted on time and incorrect
reporting of time. This creates problems for Nancy Massey as she still has a lot to do to
prepare the payroll once she receives the timesheets. Every supervisor needs to make
sure timesheet deadlines are being met by their departments. Supervisors also need to
give closer attention to the accuracy of timesheets prior to signing. Errors that have to be
corrected after the sheets are submitted also slow Nancy’s work. Questions regarding
timesheets should be directed to Nancy.
Master Calendar
The IS Department is working on a master campus-wide calendar to be in place by
January 2001. The master calendar is intended for everyone throughout the building to
use. IS as well as the library’s designated person (s) will be able to put items on the
master calendar. Some suggestions for the calendar included: The ALA, TLA
Conference dates and information regarding DRA System downtime. Catherine Dodge
has been providing basic training on the calendar. We plan to schedule advanced training
through IS after the break.
Fed/Ex Emerging Technology Complex/
Wilson School of Hospitality and Resort Management
The University is building two new facilities, Fed/Ex Emerging Technology Complex
and Wilson School of Hospitality, both of which are connected with the Fogelman School
of Business. The hospitality building is scheduled to come online 2001 and the Emerging
Technology building in 2002. The Dean of the Fogelman School is interested in hearing
how the libraries might play a role in either or both of the facilities. Dr. Ford has
descriptions of the building projects in her office and anyone who is interested is
encouraged to review these descriptions. LAC should think about the opportunities that
might exist for the libraries. This will be discussed again at a future meeting.
Calendar Committee
The Calendar Committee is looking at ways of extending the libraries’ hours. Items on
the table include 7:00 a.m. opening, midnight closing, and maintaining regular scheduled
hours during semester breaks. Specific departments’ hours will help the committee with
their outline. The Department Heads in Public Service areas are asked to forward
information on hours as they change over the year. Suggestions and issues related to the
calendar should be directed to Ed Frank.
Announcements
Dr. Ford- The agendas for the LAC meetings will be sent to everyone electronically the
Friday before the meeting. Anyone who does not receive the agenda by noon on Monday
should contact Inez Todd. Everyone will receive the Minutes by the Friday after the
meeting.
The Faculty Personnel Committee recommended two positions to be filled. The
Collection Development position will report to the dean on collection development and to
the head of reference on reference matters. The Access Services position will be located
in the Reference Department and will have responsibilities for interlibrary loan,
document delivery and services to off campus students.
DRA will shutdown during this week and next week. This week’s downtime is for
system maintenance. Next week is due to power outage on campus. To find out what
systems will be available next week consult the IS web site.
James Singleton- Plans are in the works for revamping rooms 225 and 226. New
projectors are to be installed during the semester break.
Ian Edward- The College of Arts & Sciences has transferred $3000 to the libraries to be
used by six new faculty for book purchases.
Rita Broadway- Serial records remaining from the Engineering Library have been
changed to show Periodicals as the location.
Annelle Huggins- We will receive a tape of the UCITA Teleconference toward the end of
January and a viewing will be scheduled for those who can attend. Annelle has
registration forms available for those interested in attending Legislative Day 2001 on
January 30 in Nashville. The registration fee is $25.00.
Systems was reminded that whenever work is done on an individual’s computer when
he/she is not present, a note should be left advising that work has been done on the
computer.
Prepared by: Inez Todd
Date: December 20, 2000