Academic Council Minutes
February 5, 2008
3:00 pm.
South Administration Conference Room
Chair:
Present:
Donna Dillingham-Evans
Karen Bauer, David Borris, Steve Bringhurst, Mo Eckroth, Louise Excell, Carole Grady, Brent Hanson, Gary Koeven
Philip Lee, Pam Montrallo, Brenda Sabey, Becky Smith, Martha Talman, Sheila Bastian
Excused:
Don Hinton, Frank Lojko
Absent:
Colton Cox, Kaden Feller
Visitors:
David Roos, Dana Kelvington
Agenda Items
Motions
Vote Results
Action/Discussion
M:
Becky
Smith
Academic Council Minutes
APPROVED MOTION BY BECKY SMITH, SECONDED BY BRENDA
(December 4, 2007)
S: Brenda Sabey
SABEY, TO APPROVE THE MINUTES OF THE
ACADEMIC COUNCIL MEETING HELD ON
DECEMBER 4, 2007, AS WRITTEN.
M: Carole Grady APPROVED MOTION BY CAROLE GRADY, SECONDED BY BECKY
Curriculum Committee
S: Becky Smith
Minutes
SMITH, TO APPROVE THE MINUTES OF THE
(November 27, 2007)
CURRICULUM COMMITTEE MEETINGS HELD
(January 8, 2008)
NOVEMBER 27, 2007 AND JANUARY 8, 2008, AS
WRITTEN.
OLD BUSINESS
2006-2007 Program Reviews
 Social Sciences
 Developmental
Studies
M: Louise Excell
S: Brent Hanson
APPROVED Louise Excell explained to the Council that consistent with
Board of Regent Policy R411, “Review of Existing Programs,”
the Institutional Effectiveness Committee and the Program
Review Teams submit the following Executive Summaries of
Program Review Evaluations for Developmental Studies and
Social Sciences to the Academic Council for an Institutional
Response, which will then be forwarded to the Board of
Trustees. The Board of Trustees will review the proposed
Institutional Response and either approves or alters it and
Agenda Items
Motions
Vote Results
Action/Discussion
submits it to the Board of Regents. Louise explained that
internal faculty evaluators have evaluated these program
reviews. Each program received the faculty evaluator’s
recommendations and has responded to their recommendations.
In addition, the Curriculum Committee has reviewed and
approved these two-program reviews.
Donna said the institutional response would come from the
Curriculum Committee. She explained the Curriculum
Committee is a sub-committee appointed by the Academic
Council. The composition of this standing committee, that is
now the Program Review Committee, changes from year to year
depending on what programs or degrees are coming forward.
According to Donna, the committee recommendation, combined
with the review by the Curriculum Committee gives us the
response from the institution as a whole.
MOTION BY LOUISE EXCELL, SECONDED BY BRENT HANSON,
REQUESTING APPROVAL OF THE DEVELOPMENTAL STUDIES
AND SOCIAL SCIENCE PROGRAM REVIEWS.
In response to concerns expressed by David Borris, tracking of
the recommendations made by the institutional committees is
outline in the DSC policy. Louise explained the policy actually
has a section where the program responds by developing plans
for improvement with a timeline.
Agenda Items
Full-time Music Faculty
Work Load
Recommendation
Motions
M: Brent Hanson
S: David Borris
Vote Results
Action/Discussion
APPROVED Brent Hanson said this is a proposal for reassignment workload
in connection with private lessons in the music program. There
are two key components to the proposal. First, includes private
instruction as part of the workload for full-time music faculty.
Faculty would receive 2 credits of workload for every 3 hours of
private instruction per week. The portion of regular workload
assigned to private lessons will be approved by the department
chair.
Secondly, private instruction beyond the regular workload
(overload) will be limited to 4 credit hours (or 6 hours of
instruction) per semester. Overload and adjunct private
instruction will be compensated directly through student fees.
Brent said the 3 to 2 ratio is the standard by the National
Associate of Schools of Music (NASM) and as we are advancing
our degree proposals, we are realizing how important it is to be
in line with NASM.
Brent indicated there are some mechanical things the department
needs to deal with that are a direct spin off from these changes.
One of them is that under our current system when a student
signs up for private lessons, he signs up for lessons with a
teacher. That is how they are listed in the catalog. Brent said
we are not going to allow students that luxury. Instead they will
sign up for voice lessons and then the department will assign
them a teacher based upon where they are in the program, who
they believe the student can study with and whether they are a
music major or not. According to Brent, that is typically how
private lessons are handled at other institutions.
Agenda Items
Proctored Assignments in
Online Courses
Motions
Vote Results
Gary will
rewrite the
Proctor
Statement
Draft for next
meeting.
Action/Discussion
Martha asked if private instruction beyond the regular workload,
overload, limited to 4 credit hours per semester, is the total
overload or can they also teach class overload?
Brent said their intention is that it is total overload. Brent said
he would make that clarification.
Gary Koeven presented a brief statement that he used as a
starting point for discussion on what we want to define as
approved proctors:
Proctor Statement Draft
(Modified from Weber State University version)
Students who live outside the area are required to located an appropriate
proctor such as school principals, superintendents, guidance counselors,
full-time school or public librarians, embassy officials, military education
officers (for military personnel only), hospital education directors, local
college/professional testing center (proctor fee may be assessed), and
other appropriate individuals. Proctors cannot be current school
teachers, employment supervisors, your own church officials, relatives,
friends, neighbors, athletics personnel, coaches, etc. Students are
required to submit a Proctor Approval/Agreement form and to request
that their exam information be sent to their approved proctor.
Recommendation were made as follows:
 Two proctor assignments for every student in a 3 credit
class.
 The testing center should be listed as the first preferred
place for proctoring.
 Friends and relatives will not be approved as a proctor.
 Proctors cannot be the student’s current schoolteacher.
Becky indicated that she has a form that she adopted from
college and universities that is geared more for college
Agenda Items
Motions
Vote Results
Action/Discussion
proctoring. Becky said it has a paragraph that specifies who does
and does not qualify to be a proctor. Becky will email this
information to Gary. Gary will rewrite the statement,
incorporating the comments from today’s meeting and the
information from Becky and bring back to our next Academic
Council meeting.
NEW BUSINESS (Information Items)
David Roos noticed that our Fall 2008 semester break (October
9th and 10th) does not match the Washington County School
District’s Fall Break (October 16th and 17th). David said that in
past years we have tried to keep these dates in sync so that
faculty with school-aged children could take advantage of the
break with their children. We have not yet created the Fall 2008
class schedule, so there is still time to adjust our dates to match
the district dates.
2008-2009 Academic
Calendar – Proposed
Changes
Summer Semester Weekend
Access to the Library and
Computer Facilities
M: David Roos
S: Philip Lee
APPROVED MOTION BY DAVID ROOS, SECONDED BY PHILIP LEE,
M: David Roos
S: Philip Lee
APPROVED MOTION BY DAVID ROOS, SECONDED BY PHILIP LEE, TO
REQUESTING SUSPENDTION OF THE RULE THAT THIS
AGENDA ITEM CANNOT BE AN ACTION ITEM AT TODAY’S
MEETING.
APPROVE MOVING FALL SEMESTER 2008 BREAK TO OCTOBER
16TH AND 17TH AND SPRING SEMESTER 2009 BREAK TO MARCH
16TH TO MARCH 20TH.
Becky Smith said that it is her philosophy if we are going to get
into the summer school business we need to make our facilities
available for our students.
Martha said that the library has increased their hours from 77
hours to 91 hours during regular semesters, open five holidays a
Agenda Items
Health Science Program
Reassign Time
 Dental Hygiene
 Nursing
 Medial Radiography
 EMS
Motions
Vote Results
Action/Discussion
year, and is open 7 days a week. Martha said this coming
summer the library will be open from 7:00 am until 9:45 pm –
Mon through Thursday. On Friday, they will be open from 7:00
am until 6:45 pm. On weekends they will be open 5 to 7 hours
each on Sat and Sun.
Martha said that in terms of computer lab coverage in the
library, personnel are not provided to keep the lab open. Donna
said that she will contact and work with Jim Cox to see what is
needed to extend the Testing Center hours for summer semester.
Carole reviewed the Health Science Program reassign time for
the following areas:
 Dental Hygiene
Dental hygiene program coordinator administrative
workload release should be 24 credits per year calculated
as follows:
Student FTE Base 0.6 X Clinical/Practicum
Adjustment Factor 2 = 1.2 Adjustment for below
3 = 3 + degree administration 3 = Total
reassigned time 6/semester or 12/year +
additional yearly 12 = 24 workload release
factors for fall and spring semesters. Summer
semester is administrative only.
 Nursing
Nursing programs director administrative workload
release should be 24 credits per year calculated as
follows:
Student FTE Base 3 X Clinical/Practicum
Adjustment Factor 3 = 9 + degree administration
3 = Total reassigned time 12/semester or 24/year.
Agenda Items
Motions
Vote Results


Adjourned: 4:15 pm
Action/Discussion
Medial Radiography
Medical Radiography program coordinator
administrative workload release time should be 9 credits
per year calculated as follows:
Student FTE Base 0.3
Adjustment for below 3 = 3 per semester/6 per
year + additional yearly 3 = 9 credits per year.
EMS
EMS/Paramedic program coordinator administrative
workload release time should be 9 credits per year.