DIME/ITDG SG June2014 DIRECTORS OF METHODOLOGY/IT DIRECTORS JOINT STEERING GROUP 18-19 JUNE 2014 Minutes 26 August 2014 Draft minutes 1. Adoption of the agenda; opening of the meeting Ms Kotzeva (Acting director of Eurostat Dir B, Methodology, corporate statistical and IT services) opened the meeting. The agenda was approved taking into account the proposal to discuss the role and rules of procedure of the Joint DIME/ITDG Steering Group in agenda item 2 – Integration of DIME/ITDG activities and new ESS working group structure. Eurostat proposed to briefly report on the Seasonal Adjustment Steering Group meeting held on 16 June 2014 under the agenda item "any other business" at the end of the meeting. 2. Integration of DIME/ITDG activities and new ESS working group structure: way forward Eurostat presented the state of discussion on the integration of DIME and ITDG activities and on the ESS working group structure. The Joint Steering Group of the DIME/ITDG was invited: to take note on the actions put in place to piloting the new governance structure as proposed in the March 2014 DIME/ITDG meeting, notably the holding of partially overlapping meetings of working groups and the reorganisation/regrouping of agenda items across the different groups. to give feedback on the basis of the experience cumulated; to give their views on the way forward for 2015 in the light of the potential impact of the ESS Vision 2020 implementation strategy and of the evaluation of opportunities and limits derived from the assessment of the streamlining actions implemented or scheduled for 2014 (overlapping working groups, e-meetings, …). Discussion The overall aim of the streamlining of the DIME/ITDG activities and governance is to become more efficient in this area. The DIME/ITDG SG is supportive to the streamlining approach that clarifies the strategic, tactical and operational level and the associated bodies to run the ESS activities under the remit of the DIME and ITDG. A gradual approach for the integration of working groups is necessary to cope with the different NSIs organisations and to adequately assess the critical elements in the layered structure. The Steering group agreed that the working group layer needs to be strengthened in order to well identify its coordination functions and avoid overlaps. A proposal was made to make an inventory of the current mandates, participants and reporting lines of all entities in the pyramidal governance structure. Mapping would clarify "who does what" in the governance structure. The experience of other Directors Groups should be referred to in the streamlining process and the role of different groups in the implementation of the ESS Vision 2020 should be clarified. The DIME/ITDG SG agreed on the radial approach to streamlining the governance structure A clear picture of the "to be state" should be established to facilitate the transition. Eurostat 2 DIME-ITDG SG June 2014 The DIME/ITDG SG discussed also its role, and its working arrangements. A broad consensus emerged on continuing the established spirit of brain-storming, open and inspiring discussions during the meetings and not losing this with the introduction of formalities. A suggestion was made that the DIME/ITDG SG could play for the DIME/ITDG a similar role as the Partnership Group plays for the ESS Committee, namely to put forward ideas and pre-discussed materials for the plenary meetings. Focussed agendas, adequate number of meetings (more frequent but less dense) and clear coordinating and planning functions were suggested to be the key elements to successfully profile the SG as the informal steering body of the DIME/ITDG. The DIME/ITDG SG broadly agreed on the basic principles of its working procedures (e.g. deadlines of two weeks for the distribution of the documents to be discussed at the meeting, utilising modern tools for communication, having a more focused agendas) and to establish a mandate, that should be adopted by the DIME/ITDG. The participants underline the need to focus the SG on common DIME and ITDG issues, notably in relation to the ESS Vision 2020. It was suggested to explore the experience and best practices with similar Steering Groups of other Directors Group. A question on the adequacy of the name Steering Group was also raised. Conclusion The DIME/ITDG SG agreed: To continue with the piloting period for the implementation of the streamlined governance structure of DIME/ITDG, notably holding (partially) overlapping meetings and revising the agendas of the different bodies. To establish a "to be state" of the DIME/ITDG governance structure, link it to the ESS Vision 2020 implementation strategy and to map groups and activities on it. To establish the mandate of the DIME/ITDG SG as informal steering and coordinating group and to define its rules of procedure. Eurostat will draft a proposal for the mandate and rules of procedure of the Steering group and a detailed "to be state" of the DIME/ITDG governance structure. 3. Annual Statistical Programme Eurostat briefly presented the current status of the consultation of Member States on the 2015 Annual Statistical Programme (AWP) and the associated roadmap for the coming months. Eurostat presented also the plans for the extension of the European Statistical Programme (ESP) to the period 2018-2020. This extension aims at synchronising the ESP to the Multiannual Financial Framework (MFF) of the European Commission. The opportunity to implement this alignment is given in the legal framework of the ESP 2013-17 in correspondence to the mid-term review scheduled in 2015. The preparation of the ESP extension 2018-2020 will give the possibility to incorporate in the ESP the key aspects of the implementation of the ESS Vision 2020. The roadmap foresees the finalisation of the Commission proposal by autumn 2015. Eurostat 3 DIME-ITDG SG June 2014 Discussion The DIME/ITDG SG acknowledged the formal procedure and timetable of the AWP 2015. The DIME/ITDG SG members, whilst highlighting the need for a certain degree of flexibility to aim to incorporate the first elements of the ESS Vision 2020 implementation in the AWP, underlined the importance to identify, prioritise and sequencing the enabling actions for the ESS Vision 2020 implementation and their effects on AWPs. With this aim, Eurostat already put in its proposal some potential placeholders. The DIME/ITDG SG highlighted the lack of clarity of the AWP proposal due to the current layout and format. Conclusion The DIME/ITDG SG took note of the current status of the 2015 AWP; took note of the plan for the extension of the ESP to 2018-2020; stressed the importance of incorporating the main elements of the ESS Vision 2020 implementation strategies in the AWPs and in the extension of the ESP 2018-2020. 4. Towards the implementation of the ESS Vision 2020; ESS.VIP Programme 2.0 Eurostat briefly presented the ESS Vision 2020, the working arrangements of the High Level Task Force on the ESS Vision 2020 implementation (HLTF) – in particular the articulation of the work in three subgroups on governance, 5 key areas and ESS.VIP evaluation. Italy, coordinator of subgroup 2 of the HLTF on the 5 key areas, outlined the actions undertaken towards the preparation of the input for the discussion in the meeting of the DGINS scheduled in September 2014 in Riga. Discussion Eurostat clarified the role of the 3 sub-groups of the HLTF: Eurostat Subgroup 1 – Governance of the ESS Vision 2020 implementation – coordinated by the United Kingdom, will elaborate and put forward a proposal for the governance of the implementation of the ESS Vision 2020. The governance will clarify the role of the ESS governance bodies in the implementation of the Vision (directors groups, Partnership Group, ESSC and a possible dedicated body and their reporting lines). The subgroup will also reflect on the possibility to use the portfolio management approach to the ESS Vision 2020 implementation, taking into account the potential benefits and the challenges of setting-up such an approach at ESS level. Subgroup 2 – Initial analysis of the five priority areas – coordinated by Italy, will identify ongoing initiatives that could deliver the goals of the ESS Vision 2020, potential gaps and further actions that need to be specified. The Italian presentation outlined the first ideas in this context, notably the mapping of the existing projects to the 5 key areas and their subareas, within the Enterprise Architecture framework. 4 DIME-ITDG SG June 2014 Subgroup 3 – Evaluation of the on-going and frozen ESS.VIPs – coordinated by The Netherlands, will evaluate the existing 11 ESS.VIPs (business and cross-cutting; on-going ad frozen) to assess their potential as enablers of the ESS Vision 2020 implementation. The subgroup will express practical recommendations on what to do with the ESS.VIPs: either adjusting their implementation, e.g. in their piloting phase; defrost the project and proceed with the elaboration of the business case; terminate the projects if not supportive to the ESS Vision 2020. The evaluation will start from the criteria outlined in annex C of the ESS Vision 2020 document. The discussion in the DIME/ITDG SG focused on how to be involved, as a group, and which role to play in the ESS Vision 2020 implementation. The DIME/ITDG stressed the importance to communicate on the ESS Vision 2020 and its implementation at different levels: stakeholders, within the ESS and outside the ESS and proposed to set up a communication plan. Emphasis has been put on the complexity of identifying the key projects for enabling the ESS Vision 2020 and on the priority mechanisms to select/sequencing them. It clearly emerged that the work of subgroups 2 and 3 will have to be coordinated and that the overall effort should continue in the spirit of the collaboration achieved in the Task Force Vision 2.0 with real involvement of all stakeholders (Member States and Eurostat). In view of the dedicated DGINS meeting to be held in Riga in September 2014, the preparation coordinated by the HLTF will have to generate value by the inclusion of the input provided by different actors, to plan the working organisation of the workshop (ideally over one full day) and generate a substantive discussion to trigger the revision. Following the suggestion made in the discussion, Eurostat will explore the possibility to allocate more than half a day for the DGINS seminar, as it is currently scheduled. The DIME/ITDG SG highlighted also the need to keep momentum and focus on making concretely actionable the implementation plan via well identified and defined fully fledged business cases, by translating the Vision orientations, and by checking if there are similarities with already on-going activities. In this context, the combination of a top-down high level strategic view with a bottom-up project driven operational implementation, involving thematic experts, should facilitate the formulation of the implementation strategy. Conclusion The DIME/ITDG SG Welcomed the information on the progress towards the implementation of the ESS Vision 2020 and on the roadmap towards the DGINS meeting in September 2014. Recognised that the time for preparing the DGINS meeting is short and that the elaboration of the implementation strategy should focus on key issues and that the opinion of relevant stakeholders should be taken into account (from all layers in the organisations); the DIME/ITDG will be involved in the preparation. Eurostat 5 DIME-ITDG SG June 2014 The Riga DGINS meeting should clarify the governance of the ESS Vision 2020 implementation, including the expected role of DIME and ITDG; as a consequence the mandate and the rules of procedure of the DIME/ITDG might have to be adapted. 5. Task Force on Enterprise Architecture Eurostat presented the progress achieved in the work of the ESS Enterprise Architecture task force. The DIME/ITDG SG was invited: to take note of the recent discussions taking place at the level of ESS EA Task Force; to provide feedback/guidance on the work plan of the Task Force in the coming months; to discuss the positioning of the ESS EA in the ESS Vision 2020 implementation. Discussion The DIME/ITDG SG welcomed the progress of the work of the ESS EA Task Force and appreciated in particular the use cases illustrated in the background document. The DIME/ITDG SG suggested to extend the approach to the relevant key areas of the ESS Vision 2020 implementation. The DIME/ITDG SG suggested to share the key criteria underlying the ESS Enterprise Architecture and to set the ESS EA as guidelines for the high level industrialisation of the ESS production processes. Communication inside and outside the ESS on Enterprise Architecture is paramount. This could be achieved by communicate and learn at international level (for example in the context of the statistical network) but also internally in the ESS via dedicated training (e.g. in the context of the European Statisticians Training Programme – ESTP). Communication towards users is also important, as well as the awareness of similar activities at national and European Union level. Communication is obviously two-way and involves statisticians and architects. The mandate of the ESS EA Task Force has some provisions in this sense. Conclusion The DIME/ITDG SG welcomed the progress report on the work of the ESS EA Task Force; stressed the importance of communication, in particular towards "business"; welcomed the training initiative on EA foreseen in 2015 in the ESTP; encourages to follow developments outside the ESS to enhance sharing of best practices and interoperability in the global statistical community; recognised the need to establish basic principles on Enterprise Architecture to be shared at international level. Eurostat 6 DIME-ITDG SG June 2014 6. Centres of Excellence Eurostat introduced the topic highlighting that the ESS Committee decided to use the term Centres of Excellence in accordance with the ESS Vision 2020 terminology. The DIME/ITDG SG was invited to: suggest possible future areas for Centres of Excellence; suggest appropriate ways of monitoring the degree of success of the pilot Centres; reflect on the pilot Knowledge Repository Centre of Excellence proposed for 2015; take note of the Task Force on Long term collaboration models (initiated by the Resource Directors Group RDG). Discussion Eurostat emphasised that the role of the DIME/ITDG in suggesting solutions/mechanisms to the approach to ensure sustainability in the activities covered by the Centres of Excellence (CoE). The DIME/ITDG SG stressed the importance of tightening the CoEs with the ESS Vision 2020 and to articulate them according to two different types: service centres to ensure operational sustainability (e.g. Vision implementation – follow-up of projects); and development centres to support collaboration among Member States (e.g. for research or development activities). The two types of CoEs require different operational mechanisms. To achieve this target there is a need to well assess the implications of the ESS Vision 2020 implementation strategy (in this sense it is still early to give priorities to potential CoEs), to define a strong funding and legal framework (a subject for the Resource Director Group) and establish the monitoring mechanisms to assess the performance and ensure the achievement of the targets of CoEs. The SG suggested working further on areas which could be eligible for CoEs. Attention should be devoted to those subjects that require a permanent structure (e.g. Enterprise Architecture, standardisation), to the role of the Other National Authorities in specific areas, to pair methodological aspects with tool development/support (e.g. seasonal adjustment or, potentially, R for official statistics). Coordination with subject matter domains is required to avoid double work and create coherence (e.g. small area estimation in EU-SILC). On potential subjects for future CoEs, the DIME/ITDG suggested: enterprise architecture, standardization, metadata/SDMX, R for official statistics. A final decision should only be made when the ESS vision 2020 implementation plan will be available. Conclusion The DIME/ITDG SG welcomed the work done in relation to the CoE; stressed the importance to link the CoEs strategic approach to the ESS Vision 2020 implementation strategy; Eurostat 7 DIME-ITDG SG June 2014 suggested ways to select and monitoring the pilot Centres on the basis of business cases, goals, priorities; distinguished between two types of CoEs: service and development centres to be run according to different mechanisms. stressed the importance to learn from international experiences (e.g. the High Level Group for the Modernisation of Statistical Production and Services); highlighted the need to clarify the relevance of Other National Authorities in relation to the CoEs; reiterated the importance of involving subject matter domains; suggested some possible future areas for Centres of Excellence; welcomed the creation of the Task Force on Long term collaboration models (initiated by the Resource Directors Group RDG). 7. The ESSnet programme Eurostat presented the path towards the 2015 ESSnet programme. The DIME/ITDG SG was invited: to reflect on the ESSnet programme for 2015, specifically on: the proposed ESSnet project Sharing common functionalities in a service oriented architecture (SERV); a potential pilot Centre of Excellence to Maintain Methodological Knowledge; to make suggestions on other potential ESSnet projects that might be useful for the achievement of the ESS Vision 2020 strategic goals as part of the ESS Vision 2020 implementation strategy; to make initial consideration on a mechanism to ensure the overall coherence of ESSnets and Centres of Excellence within the ESS modernisation activities, notably within the ESS Vision 2020 implementation strategy. Discussion The DIME/ITDG SG considered the proposal for Centre of Excellence to Maintain Methodological Knowledge not suitable in the current context because of the very broad coverage of all methodological knowledge it implies and the need to distinguish between general and domain specific methodological knowledge. It was suggested to structure the information on the CROS portal. Similarly, the proposal for a handbook on the use of administrative sources was considered not useful because of the nature of its possible contents (too many different sources, different national uses and legal setting). It was suggested to refer to existing methodological manuals (e.g. Wallgren and Wallgren). Eurostat 8 DIME-ITDG SG June 2014 The DIME/ITDG SG highlighted the importance to set up a prioritisation mechanism to select the relevant ESSnets to support the ESS Vision 2020 and to couple it with criteria for judging the proposals. As regards possible proposals for ESSnets, the DIME/ITDG SG took into consideration: assessment of output quality (especially comparability) of statistics based on multiple sources; small areas estimation; on-going projects on multimode data collection in social statistics e.g. (a) assessment of data quality and strengthening web data collection; (b) dissemination of knowledge on mixed-mode and web data collection (e.g. Centre of Excellence; training seminars); (c) coding of occupation & economic sectors in web questionnaires; big data. The relation between the Open source software (FOSS) and SERV has to be clarified. According to Eurostat the objectives the original FOSS proposal should be integrated in the SERV project. The SERV proposal should be further developed, taking into account the results the Task Force ESS Enterprise Architecture and the CSPA recommendations. Conclusion The DIME/ITDG SG did not support the proposal for a pilot Centre of Excellence for the Maintenance of Methodological Knowledge and the handbook on the use of administrative sources; requested further elaboration of the Shared Services (SERV) project; the inclusion of open source software components has to become more explicit and the project should be in line with the CSPA recommendations; suggested possible subjects for additional ESSnets: quality of data collection instruments for survey based official Statistics – with focus on digital questionnaires as a follow-up of an existing ESSnet; development of methods to assess quality of statistics based on multiple sources; big data. stressed the importance to define and prioritise proposals according to the outcome and needs of the ESS Vision 2020 implementation plan. Actions Written consultation of the DIME/ITDG on the SERV ESSnet in coordination with the ESS Vision 2020 implementation process. Development of business cases for the identified potential ESSnets in coordination with the ESS Vision 2020 implementation strategy. 8. Impact assessment: way forward Following the discussion held in the ESSC on 13 February 2014, and in the Joint meeting of DIME and ITDG on 26 March 2014, the DIME/ITDG SG was invited: Eurostat 9 DIME-ITDG SG June 2014 To give feedback on the revised draft methodology for the impact analysis of the projects enabling the implementation of the ESS Vision 2020 that builds on the work of both the Task Force Impact Analysis and the ESSnet on Standardisation. Discussion Eurostat clarified that the Resource Director Group and the DIME/ITDG are both involved in finalising the impact assessment methodology and that the methodology should be applied in the context of the ESS Vision 2020 implementation. The DIME/ITDG SG welcomed the merging of the two approaches and the two step sequence proposed. Nevertheless, the SG stressed the importance of further refine the proposed approach through testing in view of its endorsement, in particular in the context of the ESS Vision 2020 implementation (by the HLTF). It was also recognised that the ESSnet on standardisation has made some further developments. The coordination between the DIME/ITDG and the RDG is particularly important and could be facilitated by a common permanent coordination group issued from the two constituencies. The work should continue in close coordination between the entities in charge of progressing on the issue, that is the ESSnet on standardisation and the task force ESS.VIP cost/benefit analysis. Conclusion The DIME/ITDG SG has been confirmed on the joint responsibility of the DIME/ITDG and the RDG in finalising the impact assessment methodology; welcomed the attempt to reconcile the two approaches to the establishment one single method of the impact assessment; called for further elaboration of the methodology through pilot testing, taking into account the input provided by the RDG and DIME/ITDG SG; suggested a more intensive coordination between the follow-up actions of the RDG on impact analysis and the ESSnet on Standardisation. 9. Mandate of the Task Force on Standardisation Eurostat presented the draft mandate of the Task Force on Standardisation and asked the Steering Group for its opinion. Discussion The DIME/ITDG SG welcomed the draft mandate of the TF on Standardisation. The prolongation of the Task Force and its mandate will be distributed to the full composition of the DIME/ITDG for approval. Few suggestions for clarifying the text were put forward and the mandate has been amended consequently. Italy reiterated its interest to join the Task Force. Eurostat 10 DIME-ITDG SG June 2014 Conclusion The DIME/ITDG SG Expressed a positive opinion on the proposed mandate, including the minor amendments discussed in the meeting. Expressed a positive opinion on Italy joining the task force. Agreed on circulating the mandate to the DIME/ITDG for approval. Actions DIME/ITDG written consultation on the mandate of the Task Force. 10. Big Data/Scheveningen memorandum Eurostat reported on the progress of the work on Big Data in official statistics as follow-up of the Scheveningen memorandum and on the work of the ESS Big Data Task Force. Focus is on 10 key areas identified by the Scheveningen memorandum: communication, actions, methodology, IT infrastructure, pilot undertaking … and on the preparation of the action plan to be presented to the ESS Committee in Riga in September 2014 (joint presentation by Eurostat and The Netherlands). Experience in Big Data in official statistics is lacking, therefore setting-up a full-fledged action plan is not straightforward. The strategy is articulated in three strands: Eurostat A long-term perspective with an impact on national and EU legislation (beyond 2020) and an integration of Big Data sources in the official statistics production process. A medium-term perspective up to 2020 with o An alignment of Big Data in official statistics and national and European strategies (the ESS is not alone and should not go alone in this field); o Establishment of IT, methodological and quality frameworks; o Establishment of partnerships (recognition that NSIs are not the privileged owners of Big Data); o Build-up skills by acting on statistics graduates. A short-term perspective up to 2016 with o Launch of pilots and delivery of results; o Use of the opportunities offered by the research lines in the Horizon 2020 research programme; o ESS training o Communication to the general public on Big Data in official statistics; o Progress in IT, legal and methodological frameworks; o Integration of official statistics in the European Commission Big Data strategy; 11 DIME-ITDG SG June 2014 o Organization of a major EU conference. The draft of the ESS Committee paper on Big Data will be consolidated by the Task Force Big Data and submitted to the DIME/ITDG via written consultation. Discussion The DIME/ITDG welcomed the outline of the work to be done in relation to Big Data in official statistics. It also underlined the importance to coordinate with similar activities run at international level, such as the work of the High Level Group for the Modernisation of Statistical Production and Services (UNECE) – the ESS Big Data initiative is working in close cooperation with the HLG. It also stressed the need to coordinate with the HLTF in relation to the area "new sources" outlined in the ESS Vision 2020. The DIME/ITDG SG promoted also those parts of the action plan that already implicitly started, like the use of scanner data and web scraping in price statistics. In addition, a coordinated ESS approach to Big Data could facilitate the progress on specific concrete pilots (e.g. negotiations with mobile phone providers). Conclusion The DIME/ITDG welcomed the work by the ESS Task Force on Big Data as well as the other developments regarding Big Data in official statistics outlined in the progress report; agreed on the parallel consultation of the Big Data Task Force and of the DIME/ITDG on the action plan and roadmap to be presented to the ESS Committee in September 2014 (ESSC document); emphasised the need for a strong coordination between the Big Data activities and the ESS Vision 2020 implementation; supported the coordination with the work on big data of the UNECE HLG for the Modernisation of Statistical Production and Services. Action DIME/ITDG written consultation on the ESSC document (ESS Big Data action plan and road map). 11. Coordination with international activities (HLG for the Modernisation of Statistical Production and Services) Eurostat informed the meeting on the international activities promoted by the High Level Group for the Modernisation of Statistical Production and Services (HLG) and stressed the importance to coordinate ESS and HLG activities to avoid overlaps and parallel developments. The Steering Group was invited Eurostat 12 DIME-ITDG SG June 2014 to take note of the on-going activities related to the High-Level Group for the Modernisation of Statistical Production and Services (HLG) and give consideration to their coordination with ESS activities. Discussion The DIME/ITDG SG acknowledged the importance to ensure a coordinated development of modernisation activities between the HLG and the ESS, in particular in those areas of common relevance (e.g. Common Statistical Production Architecture, Big Data, …). In relation to CSPA, Eurostat clarified that for profiting of the CSPA services – to be described in a service catalogue countries have to develop a Service Oriented Architecture platform (a proposal in this sense is part of the ESS.VIP SERV project). Conclusion The DIME/ITDG SG Took note of HLG activities; Agreed on the importance to ensure coordination between ESS and HLG activities. 12. Any Other Business, conclusions and closing A.O.B. Eurostat reported on the meeting of the Seasonal Adjustment Steering Group held in Frankfurt on 16 June 2014, in particular on The progress on J-Demetra+, with a declared target for its release by the end of 2014; The creation of the Centre of Excellence on Seasonal Adjustment coordinated by INSEE (France), its tasks and its role in coordinating the Seasonal Adjustment User Group; The revisions proposed to the Seasonal Adjustment Guidelines to incorporate comments received from stakeholders, notably on adding a new chapter on chain-linking. Once the guidelines revised, the DIME/ITDG will be consulted in view of the endorsement of the guidelines by the ESSC. Conclusions and closing The DIME/ITDG Steering Group decided to express itself on the conclusions of the meeting directly on the detailed minutes to be distributed by Eurostat. Before closing the meeting, Ms Kotzeva recalled the issues on which a consultation of the full composition of the DIME and ITDG will be launched: Eurostat ESSnet programme 2015; Mandate of the Task Force on Standardisation; Draft action plan and roadmap for Big Data (ESSC document). 13 DIME-ITDG SG June 2014