Registrar v2011
General Instructions
The Schedule is now available for review. The required next steps include:
1. Locate, print, and review your department’s areas of the schedule including areas of coordination.
Go to: OneStart > My Groups> IUPUI Recorders Plus
On the left you will see the calendar, scroll down and to the
left is the Scheduling section.
2. Coordinate class offering schedules with other departments to facilitate the enrollment of our
students in required classes for their major.
3. Pay careful attention to the instructions below for updating your courses.
4. Make corrections or adjustments in RED.
5. Make and retain a department/school copy of the adjusted schedule.
6. Additional Schedule Instructions are available from our secure Recorders Plus site on OneStart and
the Registrar’s publically available website.
Registrar public website:
Path: www.registrar.iupiu.edu > Faculty> Course Scheduling>Building the Schedule of Classes.
Go to: http://registrar.iupui.edu/schbld.html
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Schedule Review Document Instructions
 Notes: As there is not much room on this document for new notes, long notes or changed notes,
please write the note information on a separate sheet of paper and make sure you write down the
course # and class # the note belongs with.
 Cluster number and title information can be found at the top left of the page above the
dashed line. Make sure to include the cluster number on any newly added classes. Not all
departments have their courses clustered.
 Re-use your courses. Do not cross off a class, then fill out a new add form for the same course
number, you can change variable titles, day, time, instructor, etc. for that course # right on the review
document.
 Do not cross off a course number and write in a new course number, this is where you would delete
and then fill out an add form.
 If you need to delete a course for the Term, cross through all the class information.
 To add a course: fill out a Schedule Proof form – go to http://registrar.iupui.edu/prooffrm.pdf
 Check that class variable titles are correct or are not missing. If you have a new Variable Title
(not used before) write this on a separate sheet of paper along with what course # and class # is goes with.
The length for a variable title is 32 spaces.
To see a list of your current variable titles on the SIS system:
Log onto Onestart go to Services >Administrative Systems find SIS Launch and
click on Launch: Click on Curriculum Management, and then click on Course Catalog.
Fill in the blank boxes (example: IUINA Hist-H 509) and click on Search, Scroll
to the bottom of the screen where the Variable titles are listed. We only need the
ID number for the Course Topic so use the ID number to the left of the topic that
says COURSE TOPIC ID number (not the Topic Link ID to the right).
=
IUINA
Academic Institution:
Subject Area:
=
HIST-H
Catalog Nbr:
begins w ith
509
Campus:
begins w ith
Course ID:
begins w ith
Description:
begins w ith
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 Check your class Grading Basis (GR1, GR2, S/F, etc.) are correct; the system automatically
Defaults to GR1 grade when a course is added. If the Grading Basis is incorrect at the end of the term at grade
time it cannot be changed. Grading basis cannot be changed once there is enrollment in the class.
Grade Basis Code
Description
Definition
GR1
Graded
A – F grades, including Incomplete (I).
GR2
Graded plus R
A – F grades, including Incomplete (I) and (R) grades.
Not all classes are approved to assign R grades.
S/F
Satisfactory/Fail
Only for classes approved for S/F grading.
S/F 2
Satisfactory/Fail plus R
Only for classes approved for S/F grading,
including (I) and (R) grades. Not all classes are
approved to assign R grades.
 Check that class Units (credit hours) are correct. Class units (credit hours) are used to assess tuition and
class fees. Units cannot be changed after there is enrollment in a class.
 Check that class components (instruction type -Lec, Lab, Rct, Sem, etc) are correct.
 Components can no longer be changed after student enrollment has occurred.
 Check Class Status, does it say Active or Stop Further Enrollment? In order for students to register it must
be Active.
 Make sure your enrollment capacities are correct; give reasonable maximum enrollment limits. This will
affect classroom assignments. This shows up as ECAP on the review document.
 Change day and/or time, enrollments, instructor names, etc . by crossing out the old information
and write in the new day or time information underneath or on top.
 A faculty’s 10 digit University ID number, not just the faculty name, is required.
 Room Assignments:
For courses needing General Inventory Classroom assignments,
you must use the approved time modules (see end of this document). This includes
departments/schools who have priority General Inventory Classroom
space. Classes at non-approved time modules will receive lowest
priority for General Inventory Classroom assignments.
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 For classes that meet off campus -remember to give course and class number information for the Off
Campus, Weekend and Web classes to the Community Learning Network office. You can email the
information to Mary Jane Brown at mjbrown@iupui.edu.
 Please use one of the following facility codes after approval by Mary Jane Brown:
INWBWEB = WEB CLASSES
INTVTV = TV CLASSES
INOCOC = OFF CAMPUS CLASSES
POBP100 = PARK 100 CENTER
INGC100 = GREENWOOD CENTER
 Check that class session dates are correct when adjustments occur.
 Be especially careful when adjusting first and second eight week classes.
 When the courses were copied over to the new semester if there was
a class that had a Non-Standard Date, that date changed to FULL SEMESTER dates and you
will need to change these dates to the correct Non-Standard Dates.
 Non-standard session classes must have correct begin and end dates.
 Double check your class notes to make sure they are correctly listing dates.
 Report Codes are listed on the second line next to Grading Basis.
Check these for accuracy or to add/delete report codes.
Commonly used report codes:
Experiential Learning_UGRD - Refer to “Transcript Notation Coding” document
Experiential Learning_GRAD – Refer to “Graduate Experiential/Service Learning Coding” document.
HONORIN01 - Honors class
HY - Hybrid (also add either YA or YS) :For IU reporting, the classification of Hybrid course will be
given to classes in which between 26- and 75% of the class is conducted face to face. The rest of the
course is offered online.
YA - Hybrid Alternating Instruction – (On campus one day, online the other)
YS - Hybrid Simultaneous Instruction
IN: Internships/Practica: Internships or practica experiences for which credits are awarded by the
institution. The instructor does not offer more than 25% of the instruction by distance education or
correspondence
INTLCMPNT - A course taught on-campus but with the requirement that students spend some period
of time outside the United States and for which students are evaluated partly on the results of that
experience.
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IS: Independent/Directed Study-On campus courses where the instructors interact with students
through a flexible format. The instructor does not offer more than 25% of the instruction by distance
education or correspondence
LN - Community Learning Network (TV or Web classes & classes at Park 100 or Greenwood Center).
OA - Online All (100% Distance Education)
OC - Off campus
[OI]- Online Interactive Course (75%-99%Distance Education)
OVST -A course taught as part of the “Indiana University Overseas Study program.
P - In-Person Course (Face-to-Face): For IU reporting, the classification of In-person/Face-to-Face
course will be given to classes in which more than 75% of the class is conducted face to face.
PUL codes – Refer to “Principles of Undergraduate Learning (PUL) Coding” document
RISE codes – Refer to “Transcript Notation Coding “ document
Service Learning_UGRD - Refer to “Transcript Notation Coding “ document
Service Learning GRAD -Refer to “Graduate Experiential/Service Learning Coding” document
SS - Second Start class (a class beginning 3 or 4 weeks after the beginning of the term)
TCHABROAD - A course that is taught entirely or primarily abroad (may require a final report to be
completed upon return).
TV -Interactive TV (example: Distance Ed/ Polycom)
WC- Weekend College
 Department Consent (PERM) – Write PERM in the Consent column which is next to the enrollment
numbers.
 Combined Classes: Combined classes do not carry over Term to Term and must be linked again.
In RED write a clear note on the Schedule Review document that indicates
which two or more classes will meet together; same day, time and instructor, include
course number and class number. You may also submit a separate sheet with a list of the
combined courses, class numbers,what the combined total should be and whether you want
them coded as J or Y.
The two Combined Class Codes you can use are:
(J) split enrollment total or (Y) total combined enrollment total for enrollment capacity of
the combined classes.
Examples:
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Dept course class #
HIST-H 509
14677
HIST-B 421
23403
combine type
J
J
Max enrl. Total enrlmnt of the two
5
42
37
Dept course class #
ME
497
25905
ME
597
26869
combine type
Y
Y
Max enrl. Total enrlmnt of the two
30
30
30
Dept course
INFO-I 112
CSCI-N 201
combine type
Y
Y
Max enrl. Total enrlmnt of the two
60
60
60
class #
13223
14880
IUPUI Time Modules - Fall and Spring Terms
3-unit classes
MW or TR (75 minutes)*
9:00a - 10:15a
10:30a - 11:45a
12:00p - 1:15p
1:30p - 2:45p
3:00p - 4:15p
4:30p - 5:45p
MWF (50 minutes)*
9:00a - 9:50a
10:30a - 11:20a
12:00p - 12:50p
1:30p - 2:20p
3:00p - 3:50p
4:30p - 5:20p
F only (160 minutes)
9:00a - 11:40a
12:00p - 2:40p
3:00p - 5:40p
6:00p - 7:15p
7:30p - 8:45p
M only, T only, W only, or R only (160 minutes)
6:00p - 8:40p
4-unit classes
MW or TR (110 minutes)
9:00a - 10:50a
11:00a - 12:50p
1:00p - 2:50p
3:00p - 4:50p
6:00p - 7:50p
MWF (75 minutes)*
9:00a - 10:15a
10:30a - 11:45a
12:00p - 1:15p
1:30p - 2:45p
3:00p - 4:15p
4:30p - 5:45p
MTWR (55 minutes)*
9:00a - 9:55a
10:30a - 11:25a
12:00p - 12:55p
1:30p - 2:25p
3:00p - 3:55p
4:30p - 5:25p
6:00p - 6:55p
7:30p - 8:25p
5-unit classes
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MW or TR (135 minutes)
9:00a - 11:15a
1:30p - 3:45p
6:00p - 8:15p
MWF (85 minutes)*
9:00a - 10:25a
10:30a - 11:55a
12:00p - 1:25p
1:30p - 2:55p
3:00p - 4:25p
4:30p - 5:55p
6:00p - 7:25p
7:30p - 8:55p
MTWR (70 minutes)*
9:00a - 10:10a
10:30a - 11:40a
12:00p - 1:10p
1:30p - 2:40p
3:00p - 4:10p
4:30p - 5:40p
6:00p - 7:10p
7:30p - 8:40p
Time modules * for Summer Session I and II Only
* A 15 minute break has been built in with ALL the time modules.
3 credit hr classes - 3 days per week
(Examples: MWF, MTW, MWR, TWR, MTR )
3 credit hr classes - 2 days per week
Courses need to have matching days (MW or TR)
8:00am - 10:15am
10:30am - 12:45pm
9:00am - 12:15pm
1:00pm - 3:15pm
1:00pm - 4:15pm
3:30pm - 5:45pm
6:00pm - 9:15pm
6:00pm - 8:15pm
4 credit hr classes – 4 days per week
4 credit hr classes - 3 days per week
8:00am – 10:15am MTWR or MTRF
9:00am – 11:45am
10:30am – 12:45pm MTWR or MTRF
1:00pm – 3:45p
1:00pm – 3:15pm MTWR or MTRF
6:00pm – 8:45pm
6:00pm – 8:15pm MTWR or MTRF
5 Credit hr classes
Most 5 credit hour classes will meet 2 hrs a day, four days a week for 8 weeks.
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