Thank you for
volunteering!
Table Captains are
critical to the success of
the Lifesavers Breakfast,
our largest fundraiser of
the year.
Donate Life Northwest
Lifesavers
Breakfast
Presented by Pacific Northwest
Transplant Bank
Funds raised at the
Lifesavers Breakfast
support programs that
register donors,
educate, raise
awareness, save lives in
our community, and
provide hope for families
waiting for their loved
one’s second chance.
Table Captain Manual
Contact:
Valerie Egan
Development Coordinator | Donate Life Northwest
503-494-5388
eganv@ohsu.edu
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2015 Lifesavers Breakfast
Thursday, November 5th, 2015
The Oregon Convention Center, 777 NE MLK, Jr. Blvd, Portland
Portland Ballroom, 2nd floor
6:30 – 7:30 am: Coffee Hour in Lobby
7:30 – 8:30 am: Program & Breakfast in Ballroom
There is no cost to attend and breakfast is provided free to guests, but guests will be asked for financial contributions.
Please note that each plated breakfast costs Donate Life Northwest nearly $30.
Keynote Speaker
Emcee
Mark Williams
Sally Showman
Portland, Oregon
KOIN 6 Meteorologist
Emmy winning Reporter
Hear the inspirational story of Mark Williams:
liver recipient, family man, and tireless advocate
for organ, eye and tissue donation. Mark’s
passion, positivity and thankfulness for the gift
of donation will brighten your morning – we’re
thrilled to introduce you to his amazing story!
Lifesavers Breakfast Goals:
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To raise $141,000 to support Donate Life Northwest’s outreach & education programs
Engage and motivate existing supporters
Introduce new supporters to the vibrant Donate Life Northwest community and our lifesaving work.
Parking & Transportation
Public Transportation: The Portland Streetcar Central Loop and TriMet Bus Line #6 both stop right outside the center on
NE Martin Luther King (MLK) Blvd. The blue, red and green MAX light rail lines all stop at the OCC at the intersection of
NE MLK Blvd. and NE Holladay Street.
The Oregon Convention Center provides an underground parking garage. The rate to park is $8. Access the garage via
First Avenue. In addition, there is street parking with coin-operated meters nearby.
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Table Captain Duties: Fall 2015
August
September
October
November
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Connect through email & Facebook
Visit www.donatelifenw.org/captain for tools
Brainstorm guests
Personally invite guests
Consider sponsorship opportunities
Personally invite guests
Confirm guest #’s by October 23
Attend
Thank guests for coming
Connect through email & Facebook
The most important Breakfast communications will come to you via email. Be sure we have the best email to
reach you!
If you follow our Facebook page, visit Events and be sure to RSVP. We’ll share promotional posts that you can
share with your guests; once you RSVP you can also invite anyone your Facebook friends!
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Brainstorm a strategic list of guests
Who do you want to introduce to the Donate Life Northwest community and mission?
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Individuals in the donation or transplant community unfamiliar with Donate Life Northwest
People you know who give to charities / whose charities you have supported
Vendors, business partners or connections, work colleagues
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Family, friends, caretakers
Your company: would they be interested in sponsoring your table with a gift of $1,500 or more? See
below!
Be sure to let your invitees know the event is free to attend, but it is a fundraiser. Guests need to know they
will be asked for a contribution or they may be caught off guard and feel uncomfortable.
Personally invite guests

Asking guests personally makes a big difference.
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Aim to invite 12-14 guests. It is okay if you cannot fill a table – we can pair you and your guests with
another Table Captain. Each table seats 8 comfortably, and 10 guests maximum. If you have more than
10 guests, we will ensure that your tables are next to each other.
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Keep track of names & email addresses of your confirmed guests.
Virtual Guests: If someone can’t attend the event, they can still make a gift online:
“I’m so sorry you will miss this inspiring event, but I would appreciate your support of this great cause with a
contribution at www.donatelifenw.org/give – – just reference my name and “Breakfast” so I can thank you!”
Two Ways Your Company Can Help
Does your company engage in community outreach? Corporate sponsors of the Breakfast receive favorable table
placement, have the opportunity to promote their business, and receive an ad or listing in the event program and
Donate Life Northwest’s annual report. Call 503.494.7888 to learn more. Sponsorships available for the Lifesavers
Breakfast range from $1,500 - $7,500.
Also, check to see if your company has a matching gift program. Your employer may match your gift dollar for dollar,
and some may even double or triple the amount of your gift. Talk to your HR office for a matching gift form!
Friday, October 23, 2015: Confirm # of seats needed
Submit guest names & their email addresses to eganv@ohsu.edu by October 23. If we have the email
addresses of your guests, they will be emailed an event reminder by Donate Life Northwest staff.
If there are any changes (additions, cancellations) to your guest list after October 23, let Valerie know immediately!
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Table Captain Duties: November 5, 2015
Check in by 6:45 am.
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Stop by Table Captain Check-in, located in the lobby (your guests are not required to check in).
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You will receive a packet, with simple day-of instructions attached. Please read them! 
During the program
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Do not distribute pledge forms before the emcee’s cue!
In the last 15 minutes of the program, the emcee will prompt Table Captains to distribute pledge forms
to guests, found inside your packet.
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Table Captains will collect pledge forms, place them in the packet, and return to Donate Life staff and
volunteers, stationed at the Ballroom exits.
After the event
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Thank your guests for coming!
All contributors will receive a tax receipt / acknowledgement letter from Donate Life Northwest.
We will let you know your table’s revenue once all contributions are counted.
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Be sure to attend our Holiday Open House in December so WE can thank YOU!
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Templates
Visit www.donatelifenw.org/captain for more downloadable tools!
Sample Email
Hi [Invitee],
I am honored to be hosting a table at Donate Life Northwest’s Lifesavers Breakfast and I would love for you to join me.
This event supports Donate Life Northwest’s efforts to register organ, eye and tissue donors and educate the public
about the power of donation. As you know, I have a personal connection to the work being done by this organization
and am a strong supporter of their mission.
The breakfast is Thursday, November 5th at the Oregon Convention Center in Portland. There is a
coffee hour from 6:30am -7:30am and the one hour program will begin promptly at 7:30am. The program is moving and
inspirational. It’s also packed, so I’ll be there early to have time to chat.
There is no cost to attend, but there will be a formal ask at the event. If you can come with me, just reply to this email
and come prepared to join a community of supporters who care deeply about some of the most powerful gifts one
human being can give to another - life, sight, and mobility.
I hope you will join me at my table - let’s catch up and support the work being done to save & enhance lives in our
community!
All the best,
[Your Name]
Sample Facebook Posts
“I’m attending Donate Life Northwest’s Lifesavers Breakfast. Can’t wait to be inspired! Who wants to join me?”
“Let’s help give hope to those in need of a transplant - join me for breakfast on November 5th and support programs
that register organ, eye, tissue donors in Oregon and Washington.”
“Can’t wait to support one of my favorite non-profits, Donate Life Northwest, by attending their Lifesavers Breakfast
November 5th - anyone want to join me?
Paste event link: www.donatelifenw.org/breakfast
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Lifesavers Breakfast Guest List
Table Captain: ____________________________________________________
Please email this form to Donate Life Northwest staff by October 23, 2015.
You can download an editable Word version of this document from www.donatelifenw.org/captain
Name
City & State
Email address
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