September 28, 2012
Dear Accreditation Team,
Per our meeting with Committee Chair Willie Duncan, I am attaching the following documents
for your review as part of our supplemental materials to our published Accreditation Report.
1. Updated Organizational Chart for Superintendent/President, Board Governance (COS
Org Chart 8-2012)
2. Revised Meeting Map for Shared Governance Interactions (COS Meeting Map)
3. Presentation/Activities fall Management Council Staff Development (COS MC Handout
2012)
4. 2012 Fall Convocation Presentation (COS Convocation 2012)
5. Updates and Protocols for all staff/faculty (attached COS eNEWS communications)
6. Annual notification for acceptable use protocols for District Communications resources
(COS eNEWS: Technology Acceptable Sue Notification)
7. Senior Management Council meeting Agendas (SM Agenda)
8. Dean’s Council meeting Agendas (DC Agenda)
9. Academic Senate
10. Curriculum Committee
11. Student Success Task Force
12. Institutional Planning and Effectiveness Committee
13. Tulare College Center
14. Hanford Educational Center
These items represent changes/updates in our college operations since my official start on July 1,
2012. If I can answer any questions please do not hesitate to contact me.
Most sincerely,
Stan A. Carrizosa
Superintendent/President
College of the Sequoias
915 South Mooney Blvd.
Visalia, CA 93277
Office: (559) 730-3745
FAX: (559) 737-4869
stanc@cos.edu
ORGANIZATIONAL CHART
College of the Sequoias
Organizational Chart
Addendum to Accreditation Self Study, 2012
3
College of the Sequoias
Meeting Map for Shared Governance Interaction
Addendum to Accreditation Self Study, 2012
4
College of the Sequoias
Administrative Procedure 2410
Addendum to Accreditation Self Study, 2012
3
MANAGEMENT COUNCIL
STAFF DEVELOPMENT
College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
4
College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
5
College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
6
College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
7
College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
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College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
9
College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
10
College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
11
College of the Sequoias
Management Council Staff Development
Addendum to Accreditation Self Study 2012
12
2012 FALL CONVOCATION
2012 Fall Convocation Presentation
6
College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
7
College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
8
College of the Sequoias
Addendum to Accreditation Self Study 2012
COS SINGLE YEAR BUDGET DEFICIT
You may recall in our opening address we shared some slides intended to give a simple
overview of our current COS Budget. We have attached those two slides from that
presentation. The first slide shows the actual state-verified amounts for our unrestricted
General Fund revenues paid to the college over the past ten years. Please recall that
the number in parenthesis to the right of the 2012 revenues shows an adjusted total
that we would receive if the Governor's tax initiative, Proposition 30, passes in
November.
The second slide is the pie chart of our most recent budget expenditures from last year.
Eighty-five percent (85%) of our General Fund unrestricted revenue is spent on salary
and health insurance and the remaining 15% primarily on supplies, materials and
capital outlay.
While the timing of state allocations and required budget reports causes the status of
the budget balance to fluctuate at various points in the cycle, we tried to use verifiable,
annual figures to give us the best sense of where we are. We have approximately $7M
less in state revenue in 2012 than we did in 2008. We have eliminated summer school
and made other cumulative cuts in ongoing expenses that total approximately $2M. Our
single year deficit (expenses over revenues) for 2012-13 is approximately $5M.
2012 Fall Convocation Presentation
9
College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
10
College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
11
College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
12
College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
13
2012 Fall Convocation Presentation
14
College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
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College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
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College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
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College of the Sequoias
2012 Fall Convocation Presentation
Addendum to Accreditation Self Study 2012
18
UPDATES AND PROTOCOLS
College of the Sequoias
Addendum to Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
20
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
21
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
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College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
23
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
24
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
25
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
26
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
27
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
28
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
29
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
30
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
31
College of the Sequoias
Addendum to Accreditation Self Study 2012
Updates and Protocols for all Staff/Faculty (COS eNEWS communication)
32
College of the Sequoias
Addendum to Accreditation Self Study 2012
Annual notification for acceptable use protocols for District Communications resources
33
College of the Sequoias
Addendum to Accreditation Self Study 2012
Annual notification for acceptable use protocols for District Communications resources
34
SENIOR MANAGEMENT
COUNCIL MEETING AGENDAS
College of the Sequoias
Addendum to Accreditation Self Study 2012
Senior Management
Thursday, August 9, 2012
9:00 a.m. – 11:00 a.m.
AGENDA
1. Fall Hanford Math Classes – Jennifer/Kristin
2. HR: VP interview committees appointments – John/Stan
a. Re-assign Time Grievance Update - John
3. Fall faculty parking permit update – Frances
4. Convocation Planning Review– Schedule, communications, facilities, etc. - All
5. COS/State Budget Update – Stan/Doug
a. Gas Cards/District vehicles/billing for costs (Doug will bring budget print-outs)
6. Tulare Center Planning meetings (Date/Time)- Stan
7. Spring Semester Staffing Projections/planning & Update (deadlines for fall 2013) - Doug
8. Dean’s Council Agenda Planning – Wednesday August 15, 2012 - All
9. COS Accreditation planning/preparation - Jennifer
10. COSTA & CSEA Negotiations update (possible Special meeting)- Stan/John
11. Tech Services review/establish Employee email account management protocols - John
12. Tulare Center Faculty Office Assignments - Jennifer
13. Hanford Center Support Letters- Kristin
14. COS Facebook Posting protocols - All
15. Other…
Senior Management Council meeting agendas
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College of the Sequoias
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Senior Management
Thursday, August 16, 2012
8:00 a.m. – 11:00 a.m.
AGENDA
16. Chancellors Scott’s Office Survey request – All
17. Gas Cards/District vehicles/billing for costs (Doug will bring budget print-outs)
18. Dean’s Council Agenda Planning – Wednesday August 15, 2012 - All
19. Tulare Center Faculty Office Assignments - Jennifer
20. FTES- fall, spring 20112-13 and fall & spring 2013-14
21. CDC - Jennifer
22. Registration – Online format adjustments - Jennifer
23. Budget - All
24. COS Accreditation planning/preparation - Jennifer
25. COSTA & CSEA Negotiations update (possible Special meeting)- Stan/John
26. Tech Services review/establish Employee email account management protocols - John
27. COS Facebook Posting protocols - All
28. Other…
Senior Management Council meeting agendas
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College of the Sequoias
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Senior Management
Thursday, August 23, 2012
8:00 a.m. – 11:00 a.m.
AGENDA
29. COS Accreditation planning/preparation - Jennifer
30. COSTA Grievance Procedure (uniform response steps) John
31. Confidential Employees Status review – All (John will bring HR List)
32. Dean’s Council Agenda Planning – Wednesday September 5, 2012 - All
33. College Council Agenda – Tuesday, August 28th @ 3:10 pm - All
34. Management Council Planning – Jennifer
35. Gas Cards/District vehicles/billing for costs (Doug will bring draft guidelines)
36. General Fund Administrative Budget Cuts Across-the-Board – All
37. COS Budget Solvency Plan – Stan/Doug
38. District Rental Properties and renting to students – Doug
39. COSTA & CSEA Negotiations update (possible Special meeting)- Stan/John
40. Other
Senior Management Council meeting agendas
38
College of the Sequoias
Addendum to Accreditation Self Study 2012
Senior Management
Thursday, August 30, 2012
8:00 a.m. – 11:00 a.m.
AGENDA
1. COS Accreditation Planning/Preparation - Jennifer
2. Processing Employee Grievances (second reading)- John
3. Update on Test Proctoring – Jennifer
4. Update on Reassigned Time – Jennifer
5. FTES vs. LHE and Scheduling Update – Jennifer/Doug
6. Common Assessment/ Placement Tool - Frances
7. Dean’s Council Agenda Planning – Wednesday September 5, 2012 - All
8. Tech Services Retreat Preparation – District Vision for technology – All
9. Gas Cards/District vehicles/billing for costs (finalize proposed budget allocations) -Doug
10. District Rental Properties and renting to students – Doug
11. College Council Agenda for 9-11-12 – All
12. Management Council Planning – Jennifer
13. COS Budget Solvency Plan Update – Stan/Doug
14. COSTA & CSEA Negotiations update (possible Special meeting)- Stan/John
15. Other
Senior Management Council meeting agendas
39
College of the Sequoias
Addendum to Accreditation Self Study 2012
Senior Management
Thursday, September 6, 2012
8:00 a.m. – 11:00 a.m.
AGENDA
1. AP/BP Backlog Resolution- Elaine Webb/Stan
a.
Student Services BP/AP’s
2. Employee Comp Time – Kristin/Stan/John
3. Gas Cards/District vehicles/billing for costs (finalize implementation table) -Doug
4. District Rental Properties and renting to students – Doug
5. COS Responses to Student Success Task Force Recommendations- Frances
6. COS Accreditation Planning/Preparation - Jennifer
7. College Council Agenda Items for 9-11-12 (to Kevin McCusker)– All
8. Continued Update on Reassigned Time – Jennifer/John
9. Continued Update on FTES vs. LHE and Scheduling Update – Jennifer/Doug
10. Management Council Planning – Jennifer
11. COS Budget Solvency Plan Update – Stan/Doug
12. COSTA & CSEA Negotiations update (possible Special meeting)- Stan/John
13. Other
Senior Management Council meeting agendas
40
College of the Sequoias
Addendum to Accreditation Self Study 2012
Senior Management
Thursday, September 13, 2012
8:00 a.m. – 11:00 a.m.
AGENDA
1. AP/BP Backlog Resolution- Elaine Webb/Stan
a.
Student Services BP/AP’s
2. Student Health Center Coordinator Replacement - Frances
3. Corcoran—Review Past MOU – Frances/Jennifer/Stan
4. Reassigned time (update and discussion)- Jennifer/John
5. Accreditation Update - Jennifer
6. Classified Employee Time Off—Update - All
7. “Above-Base” Budget – Jennifer/Doug
8. Gas Cards/District vehicles/billing for costs (finalize implementation table) -Doug
9. Dean’s Council Agenda – All
10. AP/BP flowchart – All
11. Spring Convocation—Joe Cuseo: Guest Speaker – All
12. Management Council Planning – Jennifer
13. COS Budget Solvency Plan Update – Stan/Doug
14. Health Insurance premium Cap Transition – All
15. COSTA & CSEA Negotiations update (possible Special meeting)- Stan/John
16. Other
Senior Management Council meeting agendas
41
College of the Sequoias
Addendum to Accreditation Self Study 2012
Senior Management
Thursday, September 20, 2012
8:00 a.m. – 11:00 a.m.
AGENDA
14. AP/BP Review- Elaine Webb/All
a.
b.
c.
AP 3280 Grants
AP 6300 Fiscal Management
AP 5503 Student Rights & Grievances
15. Student Health Center Coordinator Replacement Update - Doug/ Frances
16. Corcoran—MOU Update – Stan
17. Reassigned Time for Spring 2013- Jennifer/John
18. Accreditation Update - Jennifer
19. Health Insurance premium Cap Transition – All
20. Gas Cards/District vehicles/billing for costs (finalize implementation table) -Doug
21. Dean’s Council Agenda – All
22. AP/BP flowchart – All
23. Spring Convocation—Joe Cuseo: Guest Speaker – All
24. Management Council Planning for January 10, 2013 – Jennifer
25. COS Budget Solvency Plan Update – Stan/Doug
26. COSTA & CSEA Negotiations update (possible Special meeting)- Stan/John
27. Other
Senior Management Council meeting agendas
42
DEAN’S COUNCIL
College of the Sequoias
Addendum to Accreditation Self Study 2012
Dean’s Council
Wednesday, September 5, 2012
8:00 a.m. – 10:00 a.m.
AGENDA
1.
Welcome/Introductions - Stan
2.
District Budget Update “Solvency Plan” – Stan/Doug
3.
Negotiations Update – Stan/John
4.
Update on Test Proctoring – Jennifer
5.
Review of 2012-13 Re-Assign Time – Jennifer/John
6.
Processing Employee Grievances - John
7.
Schedule Building/Staffing planning for 2013-14 Update – Jennifer
8.
Hanford Center/ Tulare Center – Senior Mngt.
a. Staffing supervision
9.
District Accreditation Planning Update - Jennifer
10.
Items from the floor… All
Dean’s Council
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Dean’s Council
Wednesday, September 19, 2012
8:00 a.m. – 10:00 a.m.
AGENDA
1.
Board Policy/Administrative Procedure Timeline/flow-chart- Stan
2.
District Accreditation Planning Update - Jennifer
3.
Employee Health Insurance Re-enrollment Update – John/Stan
4.
Hanford Center/ Tulare Center – Senior Mngt
a. Staffing supervision - Continued
5.
Approving Classified Employee Time-off – John/Stan
6.
District Budget Update “Above Base” Funding – Doug/Stan
7.
Faculty Re-Assign Time Update – Jennifer/John
8.
Student Success Task Force Planning Update – Frances
9.
Negotiations Update – John/Stan
10.
Items from the floor – All
Academic Senate
45
ACADEMIC SENATE
College of the Sequoias
Addendum to Accreditation Self Study
Academic Senate
AGENDA
Wednesday, August 22, 2012
4:10-5:30 p.m. – Room 1
Executive Members
Michele Hester-Reyes
Jeff Basham
Sondra Bergen
Gina Haycock
Linda Amaral
Josh Muller
Joni Jordan
Deborah Nolan
Senators
AG and IT
Frank Tebeau
Business
Kevin Picciuto
Andy Hinojosa
Consumer Family
Studies
Rebecca Griffith
ELI Representative
Stephanie Collier
Title V Representative
Ross Rueger
FEC/DE
Deborah Nolan
Fine Arts
James McDonnell,
Chris Mangels
Library
Gina Haycock
LARTS
David Hurst
Jane Thomas
David Robinson
Math/Engineering
Stephanie Collier
Matt Bourez
Nursing/Health
Science
Belen Kersten
Janice Brown
Physical Education
Linda Amaral
Science
Jeanette Rollinger
Social Science
Josh Muller
Stephen Tootle
Student Services
Adrian Beltran
Stephanie Yocum
Adjunct Faculty
Amy Dwelle
ASB
Stephanie Garcia
Classified
Joanne Barkhurst
Hanford Rep
Lisa Loewen
Academic Senate
1. Call to Order
2. Public Comment
A. Regarding items not on the Agenda
B. Regarding items on the Agenda
3. Approval of Minutes
4. Action
A. Curriculum
B. Content Review and Prerequisites
5. Discussion
A. GE Plan/Procedures
B. AP/BP 3505
C. AP/BP 3520
D. Revised Mission Statement
6. Standing Reports
Curriculum/SLO
DECOS
Facilities
Committee A
Committee B
Committee C
COSTA
FEC
Budget Committee
Adjunct Faculty
Vice President
ASB
Program Review
Student Equity
ELI
DDT
Title V
President
7. Old Business
8. New Business
9. Adjournment
47
College of the Sequoias
Addendum to Accreditation Self Study
Academic Senate
Present:
President: Michele Hester-Reyes
Faculty Senators: Linda Amaral, Joanne Barkhurst, Adrian Beltran, Kayla Pace, Amy Dwelle, Rebecca Griffith,
Gina Haycock, David Hurst, Joni Jordan, Belen Kersten, Chris Mangels, Josh Muller, Deborah Nolan, Jeanette
Rollinger, Frank Tebeau, Jane Thomas, Stephen Tootle, Tiffany Wainright, Catherine Rodarte
Guests: Stan Carrizosa, Glenna Crumal, Jennifer Vega La Serna
Absent:
McDonell,
Jeff Basham, Matt Bourez, Janice Brown, John Davis, Andy Hinojosa, Steve Howland, James
Kevin Picciuto
Summary
Wednesday, September 12, 2012
4:10-5:30 pm, Room 1
1.
Call to Order
The meeting was called to order by Michele Hester-Reyes at approximately 4:10 p.m.
2.
Public Comment
A. Regarding items not on the Agenda: Introduced Kayla Pace, new ASB Representative for Senate.
Though Senate has an agreement with COSTA that we’d only focus on curriculum in the coming
months, Frank Tebeau has a resolution about the use of the Tulare campus, the academic guidelines,
and the Exec Boards for Senate and COSTA have already seen and approved it. We’re hoping to bring
it to this body at the next meeting. The next Board meeting is in Tulare. With the imminent move for
Ag from Visalia to Tulare, we need to get this passed. It formalizes the academic use of the Tulare
campus since we share it with the high schools.
Jennifer Vega La Serna reported that the accreditors will be here Oct 8-11. They will be attending the
Board meeting in Tulare on Monday, College Council on the 9 th, and the ELI and Senate meetings on
the 10th. There is a reception Monday, the 8th, at 8am in Room 1, with students, community, faculty,
staff. There will be two open forums to address team, Tuesday morning and Wednesday afternoon,
times TBA. The exit forum on the 11th is a chance for the team to speak to us about their initial
findings. They may stop people on campus to ask questions or they may even enter classrooms. They
will wear ID badges.
B.
Regarding items on the Agenda: None
2.
Approval of Minutes:
3.
Action Items
All minutes from February 29, 2012 to August 22, 2012
David Hurst moved/Stephen Tootle 2nd. MSA.
A. Curriculum:
Joni Jordan asked that the “repeatable” courses being submitted (Gina/Chris) be
approved
as NON-Repeatable courses. We’re in the process of taking out all repeatable courses anyway, but
this shouldn’t hold up approval. Joni Jordan will make the necessary changes to the outlines. As of
Fall 2013, we will no longer get paid from the State for repeatable courses.
B. Content Review for Requiring Prerequisites Policy/Procedure: Gina Haycock/M, Linda
Amaral/2nd MSA.
Academic Senate
48
College of the Sequoias
Addendum to Accreditation Self Study 2012
C. GE Plan and Procedures: Joni Jordan explained all the changes made to our local GE Pattern.
These revisions have taken place over the last year and a half and many people besides the committee
members were instrumental in making these changes. Please take these back to your divisions for
discussion, to be voted on next meeting. Remember that this is our local GE pattern. It is not what
our transfer students use. A procedures document was also distributed at this meeting. It explains
how the GE committee will function when considering courses for GE pattern in the future. Senators
will take it back to divisions as well.
4.
Discussion
5.
Reports from Standing Committees
A. ELI (Tiffany Wainwright): ELI hosting CalADE (California Association for Developmental Ed)
conference Friday, October 26 from 8am-4pm. You can register on the website. TLC is open—go use
it! You can also reserve the room for meetings. At the next meeting they’ll bring the end of the year
report.
B. President’s Report (Michele Hester-Reyes):
The Board of Governors just passed a priority
registration that looks like ours with the exception of the 120-unit allowance. They want to mandate a
100-unit limit.
Michele Hester-Reyes thanked President Carrizosa for responding so quickly to inconsistencies in our
Administrative Hiring Policy. President Carrizosa stated, “…We’ll be bringing a clear description of what the
hiring procedures are for administrators because that is not codified anywhere in a District policy.” The
President also discussed the need to have a 30-day time frame for all campus projects.
Michele Hester-Reyes noted that she reminded College Council that it must not be assumed that we are here in
June and July. There is no shared governance in those months. “We are here when we are paid.” Hopefully
things like hiring will not happen during that time, and things that have happened in the past will not continue to
happen. President Carrizosa promised, in College Council, that the administration will not intentionally start a
large project in May. However, there are some things in our institutional reality that have to happen quickly,
business or purchasing or hiring items. Every effort will be made to give people the opportunity to participate in
those decisions.
6.
7.
8.
New Business
Old Business
Adjournment
David Hurst/M, Stephen Tootle 2nd.
Submitted by Sondra Bergen
Academic Senate
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College of the Sequoias
Addendum to Accreditation Self Study
Academic Senate
AGENDA
Executive Members
Michele Hester-Reyes
Jeff Basham
Sondra Bergen
Gina Haycock
Linda Amaral
Josh Muller
Joni Jordan
Deborah Nolan
Senators
AG and IT
Frank Tebeau
Business
Kevin Picciuto
Andy Hinojosa
Consumer Family
Studies
Rebecca Griffith
ELI Representative
Tiffany Wainwright
Title V Representative
Ross Rueger
FEC/DE
Deborah Nolan
Fine Arts
James McDonnell,
Chris Mangels
Library
Gina Haycock
LARTS
David Hurst
Jane Thomas
Steve Howland
Math/Engineering
Matt Bourez
Nursing/Health
Science
Belen Kersten
Physical Education
Linda Amaral
Science
Jeanette Rollinger
Social Science
Josh Muller
Stephen Tootle
Student Services
Adrian Beltran
Stephanie Yocum
Adjunct Faculty
Amy Dwelle
John Davis
ASB
Classified
Joanne Barkhurst
Hanford Rep
Lisa Loewen
Academic Senate
Wednesday, September 26, 2012
4:10-5:30 p.m. – Room 1
7. Call to Order
8. Public Comment
A. Regarding items not on the Agenda
B. Regarding items on the Agenda
9. Approval of Minutes
10. Action
A. GE Plan/Procedures
B. Resolution defining use of the Tulare campus
11. Discussion
12. Standing Reports
Curriculum/SLO
DECOS
Facilities
Committee A
Committee B
Committee C
COSTA
FEC
Budget Committee
Adjunct Faculty
Vice President
ASB
Program Review
Student Equity
ELI
Research Advisory Committee
Title V
President
9. Old Business
A.
B.
C.
D.
E.
AP/BP 3505 (postponed)
AP/BP 3520 (postponed)
Revised Mission Statement (postponed)
Recommendation on Last Day of Attendance policy (DECOS)
COS Response to SSTF Recommendations (Francis Gusman and Adrienne
Duarte)
10. New Business
9. Adjournment
50
CURRICULUM
COMMITTEE
College of the Sequoias
Addendum to Accreditation Self Study 2012
Curriculum Committee
AGENDA
Wednesday, September 5, 2012
3:10-5:00 p.m. – Hospital Rock, Room 133
Joni Jordan,
Chairperson
Dr. Jennifer LaSerna
Int. Vice-President,
Academic Services
Articulation Officer
Greg Keen
Faculty
Mike Chicconi
Liana Craven
Valerie Ehrlic/
Joshua Geist
Brad Goodbar
Gina Haycock
Janet Liles
Lisa Loewen
Renee Marinelli
Beckee Hobson
John Boragno
Kim Pitigliano
Amy Pritchett
Allyson Sullivan
Academic Deans and
Directors
Brent Calvin
Cindy DeLain
Larry Dutto
Kathie Lewis
Robert Urtecho
Tamara Ravalin
Ad Hoc Members
Deborah Nolan,
Distance Education
Lois Norman, Financial
Aid Resource Specialist
Course Librarian
Linda Jones
13.
Call to Order
14.
Approval of Minutes
A. Review/approval of minutes for February 1, 2012
15.
Announcements
Curriculum tasks for the year
Curriculum Workshop—Friday, September 7, 1-4 p.m.
Flex credit for outcomes/assessment and curriculum work
16.
Curriculum Issues
A. Meetings and curriculum work/process/flow
B. Designating degrees as either CTE or Transfer
C. SAM Codes—who should decide?
17.
A.
B.
C.
18.
19.
A.
B.
C.
D.
E.
Curriculum - Action Items
New Courses:
Modified Courses:
Programs:
Curriculum – Information Items
Standing Reports
CurricUNET (Joni Jordan)
Outcomes and Assessment (Joni Jordan)
Articulation News (Greg Keen)
GE Committee (Joni Jordan)
Catalog Committee (Robert Urtecho)
20.
Old Business
A. None
21. New and Pending Business
A. Course effective dates for catalog – new policy (see attached) (Joni Jordan) ACTION
22. Reports from Curriculum Reps
Curricu-news or issues from divisions
23.
Curriculum Committee
Adjournment
52
College of the Sequoias
Addendum to Accreditation Self Study 2012
College-Wide Curriculum Committee
2011 Fall Semester
Joni Jordan, Chairperson
Policy Number:
20111207-2
CC Policy: Effective dates for courses
Courses become effective upon the date of new catalog publication.
1. Courses must be approved by the March Board of Trustees meeting (thus will need to be
approved in CurricUNET and by the Senate no later than the first Academic Senate meeting in
February) in order to be included in the catalog. Inclusion in the catalog determines the effective
date for courses.
2. For changes in courses that will NOT affect catalog entries of a course, the effective date will be
the same as the next published schedule of courses.
3. NEW courses may be added to the next schedule of courses (following Board approval, but
previous to Chancellor’s office submission and approval), with the understanding that instructors
and divisions are at their own risk for creating the market for the course AND with dean and
Vice President of Academic Services approval. These courses will have the status of being
approved for scheduling, but not necessarily offered (without administration approval).
Curriculum Committee
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Addendum to Accreditation Self Study 2012
COLLEGE OF THE SEQUOIAS FLEX PROGRAM
Conference or Individual FLEX Plan Proposal
NAME: (Please Print Name)
SEMESTER:
Fall/Spring
SCHOOL YEAR:
2012-2013
DIVISION:
CONTACT PHONE:
Conference Attendance: to request advance approval of activities that are organized by a group external to COS
(Master Agreement 8.1.2.2)
Conference or workshop title, date, location:
Description:
Individual Plan: to request advance approval of activities that are planned to be performed by the individual faculty
member (Master Agreement 8.1.2.2)
Individual Plan description and objectives:
Support instructional faculty colleagues with curriculum and outcomes work as Curriculum Committee
representative
Identify which FLEX activity codes pertain to your conference or individual plan proposal:






Course instruction and evaluation
Staff development, in-service training and instructional improvement
Program and course curriculum or learning resource development and evaluation
Student personnel services
Learning resource services
Related activities (student advising, guidance, orientation, etc.)
Departmental or division meetings, other than routine administrative business
Conferences, workshops, and institutional research related to your job assignment
Other duties as assigned by the district
Approval by Division Chair or Designee:
Signature:__________________________________________________
Date:____________
FLEX hours must be accrued outside of the regularly scheduled classroom commitments. FLEX activities must be
completed by June 15. Please submit a FLEX Self-Documentation form to the FEC mailbox within five (5) days of
completion of your approved activity and no later than the last day of instruction of the Spring Semester (see
Master Agreement 8.1.2.3.4). For activities that occur between the end of the spring semester and June 15, the
form must be submitted within 5 calendar days of the completion of the activity. No forms will be accepted after
June 20.
Please forward this form to the FEC mailbox in sufficient time to allow for approval at least seven
working days prior to activity commencement. FLEX credit will not be awarded without prior
approval for your activity.
Approved by FEC Chair
__________ Date __________
Approved by FEC Administrator
__________ Date __________
Curriculum Committee
54
STUDENT SUCCESS
TASK FORCE
College of the Sequoias
Addendum to Accreditation Self Study 2012
Responses to the Student Success Task
Force Recommendations
In January 2011, the Board of Governors created a special task force comprised of students, staff, and
faculty who worked seven months to identify best practices for promoting student success and taking
them to scale. The Student Services unit of the College of Sequoias has taken a proactive stance by
reviewing each of the recommendations and responding specifically to work—accomplishments to date,
plans currently being discussed and topics for future consideration.
The document was first presented in July to the Student Services General Council and has also been
presented at various committees such as the Essential Learning Committee (Basic Skills), College Council
(shared governance model), Academic Senate Executive Committee, Dean’s Council, as well as
Management Council. The next step will be to engage all COS faculty, staff and administration in the
SSTF recommendations and assign specific areas with the responsibility of advancing their assigned
recommendation. The attached document outlines how well COS has addressed many of the
recommendations in these past five years, specifically recommendations referring to basic skills,
professional development and matriculation guidelines.
Frances A. Gusman
Frances A. Gusman
Vice President of Student Services
Revision Date: September 19, 2012
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RECOMMENDATION 1 - INCREASE COLLEGE AND CAREER READINESS
1.1
Collaborate with K-12 to jointly develop common standards for college and career
readiness
COS accomplishments as they relate to the SSTF recommendations:
 Strategic Plan Goal IIIB-2: Improve student preparation for placement assessments in
English, Math, ESL and Information literacy by offering more courses, workshops, and/or
study guides (such as Math 401) for students to complete prior to taking COS placement
assessments.
 Strategic Plan Goal IIA-2: Hold annual meetings between COS teachers and high school
counterparts for identifying curriculum gaps.
Plans of action for the future:
 California Partnership for Achieving Student Success (Cal-Pass) – Essential Learning Initiative
(ELI)/Basic Skills – explore possible funding for high school teachers.
 Expository Reading and Writing Course (ERWC) – partnership with CSU Fresno.
 Review outreach process for content, consistency, and uniformity.
 Review face-to-face orientation for content, consistency, and uniformity.
 Develop a working definition of career readiness collaboratively with K-12.
 Concurrent high school participants have their (enrollment) fees waived.
 Strong relationship with University Preparatory High School (UPHS) located on COS campus
and VUSD Charter High School at the COS Farm.
Topics for further discussion:
 Implement Career Pathways project – Statewide Academic Senate.
RECOMMENDATION 2 - STRENGTHEN SUPPORT FOR ENTERING STUDENTS
2.1
Develop and implement common centralized diagnostic assessments (Accuplacer –
English; pending system wide initiative)
COS accomplishments as they relate to the SSTF recommendations:
 COS representation at informational meeting hosted by the Central Valley Higher Education
Consortium (CVHEC) and the C6 Consortium: Central California Community Colleges
Committed to Change on 8/29/12. Demonstration by The McCann Group that has
implemented a common assessment for Florida Dept. of Education, which includes a total of
28 colleges.
Plans of action for the future:
 There is momentum within Region 5 to take the initiative and possibly pilot a common
assessment. The group will convene in 30 days (end of September/early October 2012).
Colleges will identify appropriate staff and faculty to attend this meeting.
Topics for further discussion:
 Many questions remain unanswered. Cost, timeline, identification of campus work groups.
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2.2
Addendum to Accreditation Self Study 2012
Require students to participate in diagnostic assessment, orientation and the
development of an educational plan.
COS accomplishments as they relate to the SSTF recommendations:
 BP 5050 - Matriculation and AP 5050 - Matriculation
 Strategic Plan Goal IIA: Create a culture of achievement
 Multiple modes of service delivery for orientation have been developed for students to
include; interactive online, Face-to-Face, and First Giant Step Orientation.
 New electronic Student Educational Plan (SEP) went live spring 2012.
Plans of action for the future:
 Developing the capability for students to access their SEPs online without needing a
counselor to print it out.
Topics for further discussion:
 Sufficiently addressed to date.
2.3
Develop and use technology applications to better guide students in educational
processes
COS accomplishments as they relate to the SSTF recommendations:
 Created and implemented new electronic student educational plan (SEP).
 Updated and modernized online orientation.
 Recently installed Wi-Fi access points in several high-traffic student areas: i.e., cafeteria,
Student Services patio, Financial Aid hallway, Welcome Center, and the Administration
wing.
 Early Alert Initiative and SZACOMM Banner screen which allow all counselors to share
information about students.
 A data match is conducted each semester between DRC and EOPS to identify students
carrying less than a full-time load to be program participants.
Plans of action for the future:
 Electronic student educational plan and Banner Web access and enhancements.
 Degree Audit pending.
 Electronic transcripts with course information designations.
Topics for further discussion:
 Continue to work with institutional technology to identify and prioritize processes to assist
students in making educational progress.
2.4
Require students showing a lack of college readiness to participate in support
resources
COS accomplishments as they relate to the SSTF recommendations:
 Strategic Plan Goal IIA: Create a culture of achievement
 Strategic Plan Goal IA-3: Provide adequate and effective online tutoring.
 Strategic Plan Goal IIB-9: Ensure that the Learning Resource Center will have
adequate resources to support educational goals and life-long learning,
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Addendum to Accreditation Self Study 2012
including information competency and literacy skills.
Strategic Plan Goal IIB-10: Ensure that Academic Support Services are
coordinated, interactive, and available to all students.
Categorical programs, such as Puente and EOPS, require students to complete a
student success course. However, the general population is not required to take
these courses due to class reductions.
In the process of approving an information competency general education
requirement.
Plans of action for the future:
 Strategic Plan Goal IIC: Improve alignment between certificate/degree requirements and
job/transfer opportunities.
 Strategic Plan Goal IIA-4: Develop a plan that provides sufficient academic support services
and infrastructure funding to meet student needs (LRC, tutoring, mentoring, math and
writing centers, supplemental and augmented instruction, etc.).
Topics for further discussion:
 Sufficiently addressed to date given the current fiscal climate.
 Pursue funding sources for electronic research databases and Learning Resource Center
(LRC) automation system.
2.5
Require students to declare a program of study early in their academic careers
COS accomplishments as they relate to the SSTF recommendations:
Plans of action for the future:
 Review outreach process for content, consistency, and uniformity.
 Review Face-to-Face orientation for content, consistency, and uniformity.
 Develop a working definition of career readiness – collaboratively with K-12.
 Strategic Plan Goal IIC: Improve alignment between certificate/degree requirements and
job/transfer opportunities.
Topics for further discussion:
 Implement Career Pathways project – Statewide Academic Senate.
 Explore feasibility of placing a registration hold on Banner account if program of study is not
declared by the second semester.
RECOMMENDATION 3 - INCENTIVIZE SUCCESSFUL STUDENT BEHAVIORS
3.1
Adopt system-wide enrollment priorities reflecting the core mission of community
colleges
COS accomplishments as they relate to the SSTF recommendations:
 BP 5055 - Enrollment Priorities and AP 5055 - Enrollment Priorities
 AP 4225 - Course Repetition
 BP - Mandatory First Day Attendance and AP 5073 - Mandatory First Day Attendance
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Plans of action for the future:
 Educate students on new enrollment procedures and course repetition policies.
Topics for further discussion:
 Impacts on enrollment, degrees, and certificates awarded.
3.2
Require students receiving Board of Governors Fee Waivers to meet various
conditions and requirements
COS accomplishments as they relate to the SSTF recommendations:
 Implemented new financial aid polices beginning 2012-2013 – SSTF Recommendation 3.2.
 Mass marketing campaign via email blasts to students and highlighted on COS website
homepage (ongoing).
 Strategic Plan Goal IIA-3: Require adherence to student’s SEP/SEC for those on probation
and those receiving financial aid or disability services.
Plans of action for the future:
 Educate students on new enrollment procedures and course repetition policies.
Topics for further discussion:
 Sufficiently addressed to date
3.3
Provide students the opportunity to consider attending full time
COS accomplishments as they relate to the SSTF recommendations:
 Strategic Plan Goal IIA-5: Offer earlier registration times to students who remain enrolled in
at least 75% of the courses on their current semester SEP or SEC.
 Ensuring each student has an educational plan on file by then end of the first semester.
 Satisfactory Academic Progress policy (SAP) requires students to maintain a minimum 2.0
GPA.
 AP 4225 - Course Repetition

BP 5055 - Enrollment Priorities and AP 5055 - Enrollment Priorities
Plans of action for the future:
 Educate students on new enrollment procedures and course repetition policies.
 Review outreach process for content, consistency, and uniformity.
 Review face-to-face orientation for content, consistency, and uniformity.
 Cash for College
Topics for further discussion:
 Explore the “I can afford college” Financial Aid program.
 Include financial competency information in orientation and HD 120 – Student Success
course.
3.4
Require students to begin addressing basic skills deficiencies in their first year
COS accomplishments as they relate to the SSTF recommendations:
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Strategic Plan Goal IIA-1 (see ELI Tactical Plan): Encourage a mastery of basic skills no later
than a student’s second semester.
Strategic Plan Goal IIIC-3: Require students who place into basic skills Math and English
classes to take the English class before taking Math.
Strategic Plan Goal IIIC-5: Offer professional training opportunities that incorporate
successful pedagogy and delivery methods, specifically targeted for basic skills students.
Strategic Plan Goal IIIC-6: Implement successful academic support components in all basic
skills courses.
Prerequisites were established for Social Science division courses and became effective
spring 2012.
Plans of action for the future:
 Look at other divisions’ courses to establish prerequisites.
 Look at success rates post prerequisite implementation.
 Gather and analyze strategic plan data.
 Look at retention and persistence of those students in Social Science courses.
Topics for further discussion:
 Explore options for creating an SS Task Force committee.
RECOMMENDATION 4 - ALIGN COURSE OFFERINGS TO MEET STUDENT
NEEDS
4.1
Give highest priority for courses advancing student academic progress.
COS accomplishments as they relate to the SSTF recommendations:
 AP 4225 - Course Repetition
 BP 5055 - Enrollment Priorities and AP 5055 - Enrollment Priorities
 Strategic Plan Goal IIA-5: Offer earlier registration times to students who remain enrolled in
at least 75% of the courses on their current semester SEP or SEC.
 Developed Adult Basic Education and G.E.D. services through Proteus to aid in financial aid
eligibility.
 Ensure all full time students have an SEP on file by end of the first semester. See
Matriculation Plan.
Plans of action for the future:
 Educate students on enrollment priorities and course repetition changes.
 Work with IT to create a program that tracks students’ course enrollments as they relate to
their current SEP.
 Track Proteus referrals and success rates.
Topics for further discussion:
 Determine when SEPs became mandatory.
 Discuss how to track success and review data.
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RECOMMENDATION 5 - IMPROVE THE EDUCATION OF BASIC SKILLS
STUDENTS
5.1
Support the development of alternative basic skills curriculum
COS accomplishments as they relate to the SSTF recommendations:
 Strategic Plan Goal IIIC 4-7: (FYE and Title V Tactical Plan and ELI Tactical Plan)
 Strategic Plan Goal IIIC-4: Establish Faculty/Staff interest groups (FIGs) that focus on
researching successful instructional strategies for basic skills students: modular, immersion,
accelerated learning, and so on.
 Strategic Plan Goal IIIC-5: Offer professional training opportunities that incorporate
successful pedagogy and delivery methods, specifically targeted for basic skills students.
 Strategic Plan Goal IIIC-6: Implement successful academic support components in all basic
skills courses.
 Strategic Plan Goal IIIC-7: Offer First Year Experience courses that link basic skills classes
with a college success class and/or other courses needed to complete a student’s SEP.
 Provided On-Course training and all professional development through ELI; Offered
Supplemental Instruction (SI) and Augmented Instruction (AI) through Title V.
 Created “Reading across the Curriculum” discussions.
Plans of action for the future:
 Research various effective models from other colleges in English and math delivery.
 Continue and expand professional development opportunities to all academic areas and
part time faculty.
 Assess strategic plan’s measurable outcomes.
Topics for further discussion:
 Investigate options for non-credit basic skills courses offered with Proteus (an offsite job
training and education provider and Business, Industry, and Community Services (BICS);
such as Math 401.
5.2
Develop a comprehensive strategy for addressing basic skills education in California
COS accomplishments as they relate to the SSTF recommendations:
 Participated in Strengthening Student Success conference, Central Valley Regional Network
and basic skills statewide training and workshops.
 Currently exploring the Expository Reading and Writing Course (ERWC) with local high
schools. Five faculty members attended ERWC workshops.
 Currently collaborating with Proteus for basic skills offerings.
Plans of action for the future:
 Pending statewide discussion and decision.
 Follow up with the five workshop participants and with English department faculty to
explore ERWC.
Topics for further discussion:
 Pending statewide strategy discussions.
 Track data on ERWC.
 Research and expand CSUF model for ERWC.
 Continue to explore options with Proteus.
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Addendum to Accreditation Self Study 2012
RECOMMENDATION 6 - REVITALIZE AND RE-ENVISION PROFESSIONAL
DEVELOPMENT
6.1
Create a continuum of mandatory professional development opportunities
COS accomplishments as they relate to the SSTF recommendations:
 While not mandatory in nature, professional development opportunities have been made
available with above-average participation to include: On-Course Training for Faculty
(approx. 100 participants); Funding Available Title V: FIGS; Teaching Boot Camp; Adjuncts.
 Strategic Plan Goal IVD – Become recognized as a college where teaching and learning
practices are focused on student success.
 Incentives for part time faculty for professional development participation.
 Series of online training modules have been developed for faculty.
 ELI funding for mini-grants for professional development.
 Professional development requirements are included for full time faculty in contract.
 Institutional commitment exists to provide funding for full time faculty professional
development.
Plans of action for the future:
 Make professional development meaningful to faculty.
Topics for further discussion:
 Maintaining this as a priority in a difficult budget climate.
6.2
Direct professional development resources toward improving basic skills instruction
and support services.
COS accomplishments as they relate to the SSTF recommendations:
 Developed online workshops appropriate for basic skills instructors.
 Distance Education and Faculty Enrichment Coordinator is available for regular
consultation with all of basic skills instructors to help them learn about appropriate
instructional strategies.
 Strategic Plan Goal IVD: Become recognized as a college where teaching and learning
practices are focused on student success.
 Offered Augmented Instruction for basic skills math and English courses
 Offered workshops and trainings related to basic skills instruction and support.
 Funded professional development trainings and conferences through basic skills funding
and Title V grant.
 Incentives have been offered to part time faculty for professional development.
 Continue including part time faculty in professional development (ex: Co-chair, ELI
Committee).
Plans of action for the future:
 Pursue funding sources to continue Augmented Instruction (AI) and Supplemental
Instruction (SI) offerings.
 Pursue funding for part-time faculty professional development.
Topics for further discussion:
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Maintaining this as a priority in a difficult budget climate.
RECOMMENDATION 7 - ENABLE EFFICIENT STATEWIDE LEADERSHIP &
INCREASE COORDINATION AMONG COLLEGES
7.1
Develop and support a strong community college system office
COS accomplishments as they relate to the SSTF recommendations:
 Pending statewide initiative.
Plans of action for the future:
 Educating and soliciting support from Board of Trustees.
 Campus dialogue with campus constituencies.
Topics for further discussion:
 Pending statewide initiative.
7.2
Set local student success goals consistent with statewide goals
COS accomplishments as they relate to the SSTF recommendations:
 COS Strategic Plan
 Topic for Student Services Annual Retreat
 Incorporating SSTF recommendations with COS responses into the Self-Study report.
 Compiled and distributed CCSSE data.
 Compiled and analyzed data using USC benchmarking data.
Plans of action for the future:
 Continue work on Strategic Plan goals.
 Continue to solicit support and buy-in from campus-wide community.
 Analyze and discuss CCSSE data.
 Collaborate with Academic Senate on next steps for data gathered from USC BESST tool and
CCSSE data.
Topics for further discussion:
 Incorporate ARCC data in the future – pending statewide approval.
7.3
Implement a student success scorecard
COS accomplishments as they relate to the SSTF recommendations:
 ELI supported with the Central Valley Regional Network. Representatives attended the USC
BESST training and have the data.
Plans of action for the future:
 Collaborate with Academic Senate on use of USC BESST data and CCSSE data.
Topics for further discussion:
 Pending system wide initiative and definition of record system for system wide data and
scorecard.
7.4
Develop and support a longitudinal student record system
COS accomplishments as they relate to the SSTF recommendations:
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Pending statewide initiative and funding.
Plans of action for the future:
 Pending statewide initiative and funding.
Topics for further discussion:
 Pending system wide initiative, definition of record system for system wide data, and
development of database.
RECOMMENDATION 8 - ALIGN RESOURCES WITH STUDENT SUCCESS
RECOMMENDATIONS
8.1
Encourage categorical program streamlining and cooperation
COS accomplishments as they relate to the SSTF recommendations:
 The college has consolidated categorical programs where there is a natural alignment.
 EOPS and CARE Advisory Committees have been combined at the Visalia campus and
services delivered jointly at both the Hanford Center and Tulare College Center.
 CalWORKS and CARE mutual responsibility contracts merged.
 Campus-wide celebrations are now collaborative with multiple campus groups and
committees.
 The DRC has established a strong collaborative with the FYE program and Essential Learning
Initiative (ELI) basic skills effort to provide early intervention and detection of learning
disabilities for students who struggle academically and could benefit from DRC services.
Plans of action for the future:
 Identify redundancies and duplicative efforts.
 Begin discussions on collapsing similar committees.
 Explore best practices of sustainability and scalability from programs such as EOPS, Puente
and FYE.
Topics for further discussion:
 Include faculty, staff, and administration discussions about committee realignment and new
committee formation.
8.2
Invest in the new Student Support Initiative
COS accomplishments as they relate to the SSTF recommendations:
 Pending statewide initiative and funding.
Plans of action for the future:
 Improve probation procedures.
 Research a Student Responsibility Contract – campus wide, scalable.
Topics for further discussion:
 Pending statewide initiative and funding.
8.3
Encourage innovation and flexibility in the delivery of basic skills instruction
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COS accomplishments as they relate to the SSTF recommendations:
 Provide training, workshops and conference attendance.
 ELI and Title V provide funding for innovative ideas through Faculty Interest Groups (FIGs).
 Supplemental Instruction (SI) and Augmented Instruction (AI) offerings were developed and
funded by the district.
 Currently exploring “Reading across the Curriculum” model and Accelerated Learning
models.
Plans of action for the future:
 Continue offerings of the above
 Disseminate AI/SI data.
Topics for further discussion:
 Pending statewide initiative and funding.
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INSTITUTIONAL PLANNING
AND EFFECTIVENESS
COMMITTEE
College of the Sequoias
Addendum to Accreditation Self Study 2012
ADOPTED CHANGE IN MISSION AND NAME FOR THE INSTITUTIONAL PLANNING COMMITTEE
OF THE COLLEGE COUNCIL
Effective 02/08/2012
BACKGROUND
The Institutional Planning and Effectiveness Committee (formerly the Institutional Planning
Committee) is a standing committee of the College Council and its current charge is to develop
and implement the Five-Year Strategic Plan and provide an annual report to participatory
governance entities, The Board of Trustees, and the community.
Supporting our College Mission Statement our integrated planning approach is anchored by and
with our 2010-2015 Strategic Plan. The Strategic Plan is a dynamic document that contains 144
objectives with measureable outcomes and assessments framed within 6 Areas of Focus:
Student Access, Student’s Completing Their Education, Students’ Mastery of Basic Skills,
Efficient and Effective College Practices, Students as Citizens of a Global Community, Economic
Growth of Tulare and Kings’ Counties.
All of our goals and plans (Facilities Plan, Student Equity Plan, Basic Skills Initiative, etc.)
throughout the district address at least one of the measureable outcomes of the Strategic Plan
and/or Areas of Focus, including Program Review. Additionally, each objective of the Strategic
Plan is cross-walked to one of the four Accreditation Standards. This allows us to continually
update progress in certain areas of accreditation based on the Strategic Plan.
Since accreditation emphasizes that quality improvement of learning is continuous and
sustainable rather than a unique event that happens every six years, making sure the integrated
planning process remains integrated and is monitored for effectiveness is essential. What was
missing at COS was an overall effectiveness assessment of the planning processes on an
ongoing basis, and a way to ensure that the accreditation standards and accrediting
commission recommendations are met continuously. COS will benefit from having a
participatory governance body that is responsible to monitor that our district planning
processes align with the Accreditation standards rubric. Additionally creating such an entity was
addressed in two planning agendas under Standard I.B of for our 2006 Accreditation Self
Evaluation.
NAME CHANGE
We propose that the College Council approve changing the name of the Institutional Planning
Committee to the Institutional Planning and Effectiveness Committee (IPEC).
MISSION
Monitor and assess the ongoing effectiveness of the integrated institutional planning processes
through the implementation of the Strategic Plan.

OBJECTIVES
Develop and implement a five year strategic planning process
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Report the progress of the strategic plan annually to constituent groups and the COS
community.
Provide recommendations and process models that improve institutional planning and
effectiveness.
Ensure district compliance with the Western Association of Schools and Colleges
standards for accreditation with accurate and timely submission of required
accreditation reports.
Review and recommend short and long range institutional plans to the College Council.
Assess progress towards accreditation recommendations and reporting on that
progress.
Provide a comprehensive annual report to the College Council and Board of Trustees
that assesses the state of college planning and effectiveness.
Membership
Co-chairs: Vice President of Academic Services and the Vice President of the Academic Senate.
A minimum of three faculty, one from a CTE discipline, one from a transfer discipline and one
from a student services division.
 One classified employee
 One confidential employee
 One academic services Dean or Director
 One administrative services Dean or Director
 One student services Dean or Director
 One Student (Ex Officio, voting)
 Director of Institutional Research (Ex Officio, non-voting) or designee
Committee membership selection process:
 Faculty are appointed by the Academic Senate
 Student is appointed by ASB
 Deans and/or Directors will be appointed by the area Vice President
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Institutional Planning and Effectiveness Committee
Jeff Basham and Jennifer La Serna, Co-Chairs
Administrator
Jennifer La Serna
Classified
Vacant
Confidential
Ryan Barry–Souza
Faculty
Jeff Basham
Lisa Loewen
Deborah Nolan
Frank Tebeau
Jane Thomas
Marvin Turk
Student
Representative
Vacant
AGENDA – Thursday, September 13, 2012
PCR
2:10 – 4:00 pm
1. Call to Order
2. Mission Statement
3. Committee Objectives
4. Committee Membership
5. Calendar for Tactical Plan Updates
6. Plan of Action for the Educational Master Plan
7. Data – Ryan Barry-Souza
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Institutional Planning and Effectiveness Committee
Jeff Basham & Jennifer La Serna, Co-Chairs
Draft Meeting Summary
Thursday, September 13, 2012
PCR
2:10 – 4:00 p.m.
Attendance
Members present:
Members absent:
1.
Ryan Barry-Souza, Jessica Figallo, Omar Gutierrez, Jennifer La Serna, Lisa
Loewen, Deborah Nolan, Jane Thomas, Jeff Bashman
Frank Tebeau, Marvin Turk
Call to Order
Jennifer La Serna called the meeting to order.
2.
Mission Statement
The Committee reviewed the Mission Statement adopted February 2012 and felt that it
was still applicable to this academic year.
3.
Committee Objectives
The Committee reviewed its objectives and noticed that it did not include the
Educational Master Plan. The committee agreed to review the existing Ed Master Plan
(adopted 2005) to determine whether it is within its purview.
4.
Committee Membership
The current committee membership includes:
VP Academic Services
VP Academic Senate
CTE Faculty
Transfer Faculty
Student Services Representative
Classified
Confidential
Academic Services Dean
Institutional Research Rep
Student Rep
Additional Members
5.
Jennifer La Serna
Jeff Basham
Frank Tebeau
Jane Thomas
Jessica Figallo
Vacant
Omar Gutierrez
Stephanie Collier
Ryan Barry-Souza
Chelsey Williams
Lisa Loewen, Deborah Nolan
Calendar for Tactical Plan Updates
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Addendum to Accreditation Self Study 2012
Jennifer reported that there are still sections of the Tactical Plan that have not been
updated for 2012. She will contact these representatives and request they provide
input at an upcoming IPEC meeting.
6.
Plan of Action for the Educational Master Plan
The Committee will review the existing Educational Master Plan for discussion at the
next meeting.
7.
Data
This agenda item will be moved to the next meeting.
This meeting was adjourned at 3:00 pm.
Summary submitted by Lori Jones
Student Success Task Force
72
College of the Sequoias
Addendum to Accreditation Self Study 2012
Institutional Planning and Effectiveness Committee
Jeff Basham and Jennifer La Serna, Ph.D., Co-Chairs
Administrator
Jennifer La Serna,
Ph.D.
Academic Services
Stephanie Collier
Jessica Figallo
Administrative
Services
Vacant
Classified
Lori Jones
AGENDA – Thursday, September 27, 2012
PCR
2:10 – 4:00 pm
1. Call to Order
2. Educational Master Plan
3. Review Sample Plans - Ryan
4. Develop COS Planning Matrix
Confidential
Omar Gutierrez
5. Tactical Plan Meeting Schedule
Faculty
Jeff Basham
Lisa Loewen
Frank Tebeau
Jane Thomas
Institutional
Research Rep.
Ryan Barry-Souza
Student
Representative
Chelsey Williams
Additional
Members
Deborah Nolan
Marvin Turk
Institutional Planning and Effectiveness Committee
73
TULARE COLLEGE CENTER
College of the Sequoias
Addendum to Accreditation Self Study 2012
11.1 ANALYSIS OF FUTURE COSTS
Provide an economic analysis of additional instructional, administrative, and maintenance cost resulting from the
proposed project, including personnel. Disclose all new courses or programs to be housed in the project
that may need Chancellor’s Office review.
Personnel Costs
Certificated:
Forty Full Time Equivalent Faculty (FTEF) will be required to generate the projected 21,000
Weekly Student Contact Hours (WSCH) at this site when it is at full capacity. Eighty
percent of these FTEF will be adjunct faculty, while the remaining twenty percent will be
full -time tenure track instructors. In addition, one certificated administrator is forecasted to
be housed at the Center. At an average of $40,000 per adjunct FTEF, $90,000 per Full-time
FTEF and $140,000 per administrator, the total cost of Certificated personnel equals
$2,140,000 annually. Many of these instructors and courses will be transferred from the
Visalia site. The additional revenue will be generated by the growth in FTES when growth
funding is available.
Classified:
Fifteen Full Time Equivalent (FTE) Classified staff are planned for the Center when it is at
full capacity. These positions include all areas of Student and Support Services, except
Maintenance and Operations which is outlined below. At an average salary and benefit cost
of $50,000 per FTE, the Classified costs are estimated at $750,000 annually. Most of these
personnel (and therefore budget) will be shifted from the Visalia campus. As growth in
FTES occurs, the additional revenues will cover the costs of the additional Classified staff.
Depreciation, Maintenance, and Operation:
Maintenance and Operations costs are projected to be $7 per gross square foot of building space at full
occupancy. The equates to about 167,000 gross square feet x $7 = $1,169,000 annually. These costs include
all maintenance, custodial and grounds personnel in addition to utility, supplies and services costs.
Program/Course/Service Approvals: List all new programs/courses/services to be housed in this project or its
secondary effects and give the date of approval. If there are not new programs/courses/services for which approval
is required, please so state. This is not required for equipment-only projects.
Name of New Program/Course/Service
Date of Approval
No new programs are created by this project.
Tulare Cost of Ownership Plan
75
College of the Sequoias
Addendum to Accreditation Self Study 2012
College of the Sequoias Tulare Center
Fiscal Year 2012/2013 Budget
Description
Inst'l Academic Salaries
Administrator
Non-Inst'l Academic Salaries
Total Academic Salaries
Classified Salary
Administrator
Student Salary
Inst'l Professional Expert
Inst'l Student Salary
Total Class & Other Non-Acad
Salary
Employee Benefits
Supplies & Materials
Other Operating Expenses &
Services
Capital Outlay
Other Outgo
Total Expenses
Hanford Budget
574,614
105,615
83,031
763,260
340,107
150,274
3,395
227,804
5,724
Tulare
Budget
951,156
60,817
90,425
1,102,398
308,338
644
Total Tulare
& Hanford
Campuses
1,525,770
166,432
173,456
1,865,658
648,445
150,274
4,039
227,804
5,724
727,304
385,888
45,322
308,982
388,638
38,935
1,036,286
774,526
84,257
444,815
6,000
85,000
2,457,589
148,237
1,987,190
593,052
6,000
85,000
4,444,779
College of the Sequoias Tulare Center
Fiscal Year 2013/2014 Budget
Description
Inst'l Academic Salaries
Administrator
Non-Inst'l Academic Salaries
Total Academic Salaries
Classified Salary
Administrator
Student Salary
Inst'l Professional Expert
Inst'l Student Salary
Total Class & Other Non-Acad
Salary
Employee Benefits
Supplies & Materials
Other Operating Expenses &
Services
Capital Outlay
Other Outgo
Total Expenses
Tulare College Center Budget Plan
Hanford Budget
574,614
105,615
83,031
763,260
340,107
150,274
3,395
227,804
5,724
Tulare
Budget
1,886,306
121,633
180,849
2,188,788
616,677
1,288
Total Tulare
& Hanford
Campuses
2,460,920
227,248
263,880
2,952,048
956,784
150,274
4,683
227,804
5,724
727,304
368,542
45,322
617,965
808,356
50,870
1,345,269
1,176,898
96,192
444,815
6,000
85,000
2,440,243
529,905
4,195,884
974,720
6,000
85,000
6,636,127
College of the Sequoias
Addendum to Accreditation Self Study 2012
Appendix A
Summary
Building-A-SSAdministrative
Site Administrator-Dean
CTE
Administrative Assistant
Mail/Warehouse
Copiers
Food Service
Library
Student Services
Admissions & Records
(Velia)
Counseling
Financial Aid
Dean of Student Services
Transfer/Outreach
Assessment (Greg Keen)
Campus Police
Health Center
Tutorial Services
EOPS/CARE/CalWorks
DRC
Veterans
Cashier
IT/AV/Server
Full-Time
Classified
Part-Time
Classified
Full-Time
Adjunct
Faculty/Counselor Faculty/Counselor
Student
Workers
Administration
1 FTE
1 FTE
0
District
Service
1 FTE
0
0
0
0
0
0
0
0
0
2
0
0
.8 FTE
1 FTE
2 FTE
.8 FTE
.2 FTE
.2 FTE
1 FTE
Rotational
1 FTE
0
.2 FTE
.2 FTE
.2 FTE
.8 FTE
1 FTE
(Ray Larson)
Tulare College Center Staffing Plan
0
1
.2 FTE
1
0
0
77
College of the Sequoias
Building-B-Instructional
Agriculture
Architecture
Graphic Design
Drafting
Vet-Tech
Mathematics
Social Science
English
Art
Health and Wellness
Building-C-Welding
Welding
Ag Mechanics
Manufacturing
Phase III-Animal
Complex
Farm Specialist
District Supplemental
Budget
Horticulture Complex
General Campus
Custodial
Maintenance/Operations
Landscaping
Total
Addendum to Accreditation Self Study 2012
1 FTE
3 FTE
1 FTE
9
3
3
3
1
2
1
1
1 FTE
2
2
1
1 FTE
5
0
0
0
2
2 FTE
(1 Day-1
Evening)
.20 FTE
.5 FTE
14.3 FTE
.2 FTE
7 FTE
29 Adjunct
Tulare College Center - GE patterns for AA/AS Degrees
78
8
1.8 FTE
College of the Sequoias
Addendum to Accreditation Self Study 2012
Tulare College Center-Spring 2013
COS General Ed
(Current)
Area A1
ENGL 001 (ENGL 251)
COS General Ed
(Proposed)
Area Al
ENGL 001 (ENGL 251)
Area A2
AGMT 102, AJ 25, BUS
20, 112, 119, 295
COMM 1, 1H, 4,5, 7, 8,
112, COMP5,6, ENG2,
POLS 7, JOURN 7, PHIL
20,25,SSCI 25
Area B
AG 2, 3, 4, ANTH 11,
ASTR 10, BIOL 1, 2, 20,
20H, 21, 22, 25, 30, 31,
40
CHEM 1, 2, 20, 21, 25,
30, 253
GEOG 1, GEOL 1, 4, 4H,
12, MET 1
NSCI 131, NUTR 18, OH
1, PHYS 5, 6,
7, 20, 21, PLSI 1, PSCI 20
Area C
AJ 123, ARCH 10, 20,
21, 70, 71, 120, 121AC,
ART 1-299, ASL 1-299,
BUS 185, CINA 31, 32,
ENGL 4, 4H, 10, 15-46,
ETHN 1, 2, 3, 4, FREN 1299, HIST 17, 17H, 18,
25, LING 111, MUS 1299, OH 111, PORT 1, 2,
PHIL 1-299,
WELD105AC,
Area A2
AJ 25, BUS 20,112,119,
COMM 1, 1H, 4, 5, 7, 8,
112, COMP 5,6, ENG 2,
2H, JOUR 7, MATH 10,21,
70, 75, 154, PHIL 20, 25,
SSCI 25
Area B
AG 2, 3, 4, ANTH 11,
ASTR 10, BIOL 1, 20, 20H,
21, 22, 25, 30, 31, 40,
CHEM 1, 20, 25, 30,
MET1, GEOL1, 4, 4H,12,
NUTR 18, PLSI 1, PHYS5,
20, PSCI 20
Area D
Area C
AJ 123, ARCH 10, 20, 70,
71, ART1, 2, 3, 3H, 4, 5, 6,
7, 8, 11, ASL 12, 3, 4, BUS
185, CINA31, 32, DRAM
1, 2, 3, 6, 8, 9, ENGL
4,4H10, 15, 16, 17, 18,
19, 30, 31, 44, 45, 46,
ETHN 1, 2, 3, 4, FREN 1,
2, 3, 4, HIST 25, LING111,
MUS 110, 11, 13, 14, OH
111, PHIL 1, 5, 12, 13, 14,
PORT 1, 2, SPAN 1, 2, 3,
4, 12, 22, 23
Area D
CSU General Ed
Area A1
COMM 1, 1H, 4, 7,
8, #112
Area A2
ENGL 001 (ENGL
251)
UC General Ed
Area 1A
ENGL 001 (ENGL
251)
Area 1B
ENGL 2, 2H, PHIL 25
Area A3
AJ 25*, ENGL 2, 2H,
PHIL 20, 25
Area 1C
COMM 1, 8
Area B1
AG 4, ASTR 10,
CHEM 1, 2, 20 21,
25, 30,GEOG 1,1L,
GEOL 1,44, 4H, 12,
MET 1, PHYS 5 ,6,
7, 20, 21, PSCI 20
Area 2
MATH 21*, 70, 75,
76, 77, 80 (MATH
200, 230, 360) 81,
BUS 20*, SSCI 25
Tulare College Center - GE patterns for AA/AS Degrees
Area B2
Area 3A
79
College of the Sequoias
AG 1, AGMT 1, AJ 11,
25, 45, 114, ANTH 10,
10H, 12, BUS 188,
CHLD 39** 42, 158, 160,
ECON 40, 40H, 50, 25,
ETHN 1, 2, 3, 4,5,GEOG,
2, POLS 5, 5H, 6, 7, 8,
HIST 4, 5, 17, 17H, 18,
23, 24, 25, JOUR 7, 20,
COMM 9, NUTR 20, PSY
1, 1H, 5, 10, 34, SOC 1,
2, 10, 23, 26, 43, SSCI
36,
Area E
ENGL 14, HW 1, 7, 60,
104, 119, LIBR 102,
NURS 106, NUTR 18, 20,
119, PARA 101,102, PSY
1, 1H, 10, 34, 133,
SMED 60, SOC 1, 26,
SSCI, 36, PE 1-299, or
any GE course outside
of major.
Addendum to Accreditation Self Study 2012
This area is satisfied by
the American Institutions
subject requirement
above.
AG 2, ANTH 11,
BIOL 1, 2, 20, 20H,
21, 22, 25,30,31,
40, PLSI 1
Area E
Area B4
BUS 20, 119
MATH 10, 11, 21,
70, 75, 76, 77, 80,
81, 154 (MATH
200, 230, 360) SSCI
25
None
ART 1, 2, 3, 3H, 4, 5,
ARCH 70 71, MUS
4*, 5*,6, 7,10,
11,1314, DRAM 1,6,
8, 9
Area 3B
ASL 3, 4, ENGL 4,
4H, 10, 15, 16, 17,
18, 19, 25, 30, 31,
44, 45, 46, ETHN 1,
2, 3, 4, FREN3, 4,
HIST 4, 5, 17, 17H,
18, 23, 25, PHIL 1,
1H, 5, 6, 12, 13, 14,
17, SPAN 3, 4,
12,23, DRAM 6
Area C1
Area 4
ARCH 70, 71, ART
AG 1, AGMT 1, AJ
1, 2, 3, 3H, 4, 5, 8,
45, ANTH 10, 10H,
CINA 31, 32, MUS
12, CFS 80, CHLD
1, 4, 5, 6, 7, 10, 11, 39,42, ETHN 1, 2,
13, 14, 15, DRAM 1, 3,4, 5, ECON 25, 40,
2, 3, 6*, 8, 9.
40H, 50, GEOG
2,HIST 17, 17H, 18,
24, JOUR , 20, POLS
, 5, 6, 7, 8, NUTR 20,
PSY , 1H, 5, 10, 34,
SOC 1,2,10, 23,
26,43,COMM 9,SSCI
36
Area C2
Area 5A
ASL 1, 2, 3, 4, AJ
ASTR 10, CHEM 1, 2,
123, BUS 185, 16,
12, 13, 20, 25,
17, 18, 19, 25, 30,
21,30, GEOG 1, 1L,
31, 44, DRAM 6*,
GEOL 1, 4, 4H, 12,
ENGL 4, 4H,10, 15, MET 1, PSCI 20,
45, 46, ETHN 1*,
PHYS 5, 6, 7, 20, 21
2*, 3*,4*, FREN 1,
Tulare College Center - GE patterns for AA/AS Degrees
80
College of the Sequoias
Addendum to Accreditation Self Study 2012
2, 3, 4, HIST 17*,
17H*, 18*, 25*,
LING 111, PHIL 1,
1H, 5, 6,12, 13, 14,
17, PORT 2, SPAN
1, 2, 3, 4, 12, 22,
23.
Area D- Group 1
HIST 17*, 17H*,
18*
Area D- Group 2
POLS 5, 5H
Area 5B
AG 2, ANTH 11,
BIOL 1, 2, 20, 20H,
21, 22, 25, 30, 31,
40
Area 6
FREN 2, SPAN 2, 22,
ASL 1, PORT 2
Area D-Group 3
ANTH 10, 10H, 12,
ECON 40, 40H, 50,
25, AGMT 1, ETHN
1,2, 3, 4, 5, SOC 10,
GEOG 2, HIST 4, 5,
23, 25, AG 1,
COMM 9, JOUR 20,
PSY 5, NUTR 20, AJ
25, POLS 6, 7, 8,
JOUR 7, CHLD 39,
42, PSY 1, 1H, 10,
34, AJ 11, 45, 114,
SOC 1, 2, 23, 26,
43,SSCI 36
Area E
CFS 80, 186, CHLD
39, ENGL 14AB,
HW 1, 7, 104, NURS
106, NUTR18, 20,
PSY 1, 1H, 10, 34,
133, SOC 26, SSCI
36
Highlighted in Green are courses already in the spring 2013 schedule in Tulare.
Highlighted in gray are courses already in the schedule that are prerequisites to GE courses that
are needed.
Tulare College Center - GE patterns for AA/AS Degrees
81
HANFORD EDUCATIONAL
CENTER
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
83
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
90
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
91
College of the Sequoias
Hanford Educational Center
Addendum to Accreditation Self Study 2012
92
Learning Resource Center
Working Draft: Action Plan
Working Draft: Action Plan for Library Services in Tulare and Hanford
Service
Plan
Staff
Timeline
Establish Circulation
services for
Hanford/Tulare
LRC Director
Library Circulation
staff (Visalia)
Hanford staff,
Library staff,
(Hanford)
Library staff
(Tulare),
Cashier’s Office
staff,
Fall 2012 - Spring
2013
Action
area
Circulation
Draft policy for provision of Circulation services at each site
Train identified staff in Circulation procedures, including Millennium, and policy
awareness
Draft policy for maintaining and analyzing Circulation statistics for each site
Draft policy and procedure for tracking and collecting overdue/lost materials
fines
Draft outreach plan to inform Hanford/Tulare students, faculty, and staff about
Circulation privileges and procedures. Local procedures may vary.
Draft outreach plan to inform Hanford/Tulare faculty about Reserves policy and
procedure
Provide copyright and fair use guidelines for library space
Reference
Review existing
Reference services
for Hanford
Learning Resource Center
LRC Director
Librarians
Fall 2012 – Spring
2013
Review existing (virtual) reference services to Hanford to identify areas for
improvement and expansion.
93
College of the Sequoias
Addendum to Accreditation Self Study 2012
Draft formal policy for provision of in-person reference services in Hanford
Draft outreach plan for promoting reference services in Hanford
Inform local staff of procedures and policies
Draft policy for maintaining/analyzing reference statistics in Hanford
Establish Reference
services for Tulare
LRC Director
Librarians
Draft policy for maintaining and analyzing reference statistics in Tulare
Fall 2012 – Spring
2013
Draft policy for provision of virtual and in-person reference services in Tulare
Draft outreach plan for promoting reference services in Tulare
Inform local staff of procedures and policies.
Draft policy for maintaining/analyzing reference statistics at in Tulare
Instruction
Review existing
Instructional services
for Hanford.
LRC Director
Librarians
Spring 2013
Review existing Instructional services in Hanford to identify areas for
improvement and expansion
Draft formal policy for provision of in-person and distance instructional services
in Hanford
Draft outreach plan for promoting instructional services in Hanford
Inform local staff of procedures and policies
Draft policy for maintaining and analyzing instructional statistics in Hanford
Establish
Instructional services
for Tulare
LRC Director
Librarians
Spring 2013
Draft policy for provision of in-person and distance instructional
services/procedures in Tulare
Draft procedural outline for requesting instruction in Tulare
Draft outreach plan for promoting instructional services in Tulare
Inform local staff of procedures and policies
Draft policy for maintaining/analyzing Instructional statistics in Tulare
Learning Resource Center
94
College of the Sequoias
Collection
Development
Develop Collection
Development
practices for
Hanford/Tulare
Addendum to Accreditation Self Study 2012
LRC Director
Librarians
Spring 2013
Assign library liaison to each site (part of larger CD plan to assign subject
liaisons in Visalia)
Incorporate site-specific guidelines to LRC Collection Development policy
(pending)
Catalog/automate Hanford’s Reserve and PD collections (PD collection within
copyright/licensing agreement compliance)
Outreach
Develop
Outreach/marketing
plan for
Hanford/Tulare in
order to educate and
inform faculty and
students about
library services.
LRC Director
Librarians
Spring/Fall 2013
Separate outreach plans have been noted for each service area (see above)
Coordinate marketing/outreach with site procedures and opportunities (e.g.,
Hanford’s Facebook page, Hanford all-staff meetings)
Draft plan for improving virtual service and support (e.g., use of video-recording
software for how-to videos)
Review existing LRC web site from the perspective of remote user. Make
revisions, as necessary, to improve access.
Fall 2014
Learning Resource Center
Develop plan to evaluate existing services after one calendar year
95