YELLINGBO PRIMARY SCHOOL COUNCIL MEETING
Minutes
Thursday April 16th 2015
1. Welcome opened at 4.02 pm
Present:, Crystal Keating, Jo Hardy, Rick Scott,
Fiona Pettigrew, Sally Pratt, Dean Woolf, Carolyn
Boyd, Lavinia Hubbard, Cindy Bale
Apologies: Anne
2. Previous minutes:
Minutes of March, 2015 meeting accepted as
correct
Moved: Fiona
Seconded: Dean
Carried
Minutes to be
signed by President
3. Business arising from minutes:
 Codes of Conduct sent out to school
community
 Publicity will be discussed in publicity meeting
 Thank you for Brett Kerford and Op shop to
be made up by Rick
 Certificate of Appreciation made up for Upper
Yarra Community Market
 Pie warmer taken by Livinia to get tagged by
Wayne from Unox
 Baine maries to be sourced from Ian Boaer
 Open Night in 2 or 3 weeks and Kids in the
Kitchen carried over to third term
5. Correspondence –
In: Nil
Out: Nil
4. Reports
6.1. Principal’s Report see attached (Appendix A)
 Motion: Council accepts the principal’s
report
Moved: Rick
Seconded: Fiona
Carried:
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6.2 Treasurer’s Report – Financial reports for the
month of March 2015 were tabled. The following
points were highlighted:
 The balance of the High Yield Account on
31/03/2015 was $20,745,83
 The balance of the Official Account on
31/03/2015 was $4,354.84 with $428.20 in
unpresented cheques
 There was a transfer of $7,650.56 from HYIA
to Official Account on 23/03/2015
Motion: That the Monthly accounts March 2015 as
presented be accepted as a True and Fair reflection of
the financial affairs of the School and that they be
ratified by Council.
Moved: Sally
Seconded: Rick
Carried
Motion: That the Monthly accounts February 2015 as
presented be accepted as a True and Fair reflection of
the financial affairs of the School and that they be
ratified by Council.
Moved: Sally
Seconded: Carolyn
Carried
Motion: That payments for March 2015 be approved.
Moved: Sally
Seconded: Rick
Carried
Motion: That transfers from HYIA to Official
Account during March 2015 be approved.
Moved: Sally
Seconded: Rick
Carried
6.3 Buildings and Grounds Report  Leaf lower:
Motion: Council authorises Dean to spend up to $400
on a leaf blower.
YELLINGBO PRIMARY SCHOOL COUNCIL MEETING
Minutes
Thursday April 16th 2015
Moved: Dean
Seconded: Jo
Carried
 Re branch removal quote $450
o Dean to keep looking for quotes
Motion: Council accepts the B&G Report
Moved: Dean
Seconded: Fiona
Carried
6.4 Promotion / Publicity
 Cara has taken photos for promotion
 Parents welcome to write up ratings for
Yellingbo PS on internet search engines
 Can hand out cards for trivia night/can get
them cheap
6.5 Fundraising Report –
 Jo thanks ladies for helping.
 $159 for Easter Raffle
 Partylite packs need to be returned by 27th
April.
o If we make over 4500 we get gifts for
our trivia night.
 Jo has emailed companies for donations for
our trivia night.
 Our trivia night will be advertised at a CFA
trivia on 23rd May
o Friday 19th June confirmed for ours
 Bunnings barbeque continues to be advertised
in the newsletter
 Discussion on eskies that will be needed.
o Will leave them for the time being.
 Crystal and Sally will look for Tupperware
 Sandy wants to use pies that are in the freezer
from the Field days
 Sandy would like some new knives for the
kitchen. (Rick will see Sandy)
 Need to print cookbook-any drawings of food
from the kids will be valuable
 2014 graduation phots to be put on website
 Mother’s day stall on 8th May
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
Names of businesses who donate goods for
Trivia Night to be advertised at the night
Motion: Council accepts the Fundraising Report.
Moved: Jo
Seconded: Dean
Carried
7.
General business:

Healthy lunches to start for when we have Don
Valley
o Hoping to have a weekly lunch with
options.
 Rick is looking at transport by bus at the
council.
 School Production at the beginning of 4th term.
o Looking at some kind of musical
based. TBA
Motion:
Moved: Rick
Seconded: Fiona
Carried
Date of next meeting: 21 /05/2015 /Meeting closed at:
5.32pm
YELLINGBO PRIMARY SCHOOL COUNCIL MEETING
Minutes
Thursday April 16th 2015
Appendix A Principal’s Report
Enrolments
 22 and holding
 I thought we were going to get another boy in Year 5
this term, but haven’t heard any more about this
Administration
 School Strategic Plan (SSP) has been approved by DET
– (copies tabled)
o Now needs to be signed by SC President and
sent back to DET
 Annual Implementation Plan (AIP) is currently being
developed
o This is the yearly plan that is developed from
the SSP
o Has more detail regarding how and when
things are done and who is responsible for
doing them
 Another deadline that I had to meet late in term 1 was
paper work associated with the $4000 rebate we are
expecting for computer network and equipment
o This was to cover upgrades to computer stock
as well as other devices purchased this year
and last year
o We had approval, but needed to put together
all of the invoices before payment cam
o Haven’t got the cheque yet!
 Linda will be taking LSL for the whole of Term 3
o I will be replacing her for one day per week –
with a lady who works at Gruyere PS, Sue. She
will do the finance stuff
o That will leave some cash to employ somebody
else on a casual basis to do reception work or
whatever we need done at some other times
 About to begin the performance and development cycle
for this year with Carolyn – and also preparing my own
P&D plan for the year. (it seems my meeting last term
was okay – I still have job)
 We need to record the profits from the lunches sold
when Don Valley students come to visit as GST Input
taxed.
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Motion: Council approves the profits from sales of lunches
as a GST Input taxed item.
Moved: Rick
Seconded:
Carried

Facilities
 Working bee next Wednesday
 Really need a leaf blower
o There is a huge amount of leaf matter being
tracked into buildings
 Quote for branch removal tabled ($450)
 Vegie garden is coming along nicely
o Carrots/parsnips etc. have sprouted
o Need to remove some of the tomato plants to
make room for more stuff
School Activities
 Our first combined session with Don Valley is tomorrow
o Focus will be CHANGE
 Year 6 students will be going to the Upper Yarra RSL
Schools ANZAC Ceremony
 I have imposed on Crystal to be our web site manager,
which she is happy to do. We will be making some
changes to the website to make it more user - friendly
o Crystal’s friend Cara came to the school
yesterday and took several photos which we
will use to update the web site
o Cara will Photoshop the images ( it will even
get rid of the cobwebs on the windows!) and
make them available for our use
o Will also be producing a new flier that Cara
has designed (draft tabled). It needs photos and
some different text
Rick Scott,
April 16th 2015
YELLINGBO PRIMARY SCHOOL COUNCIL MEETING
Minutes
Thursday April 16th 2015
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