Asset Management Strategy
2014
Adopted 26 November 2014
Macedon Ranges Shire Council
Asset Management Strategy 2014
Contents
1.
INTRODUCTION ........................................................................................... 1
2.
BACKGROUND ............................................................................................ 2
3.
4.
5.
2.1
W HAT IS ASSET MANAGEMENT? ......................................................................... 2
2.2
W HY IS ASSET MANAGEMENT IMPORTANT TO COUNCIL?...................................... 2
2.3
ASSET MANAGEMENT FRAMEWORK .................................................................... 2
CURRENT SITUATION ................................................................................. 4
3.1
CURRENT ASSETS ............................................................................................. 4
3.2
ASSET HIERARCHY - INFRASTRUCTURE ASSETS .................................................. 4
3.3
ASSET VALUES - INFRASTRUCTURE ASSETS ........................................................ 4
3.4
CURRENT ASSET MANAGEMENT SYSTEMS .......................................................... 5
3.5
ASSET MANAGEMENT PROCESSES – INFRASTRUCTURE ASSETS .......................... 6
3.5.1
ROADS .............................................................................................................. 6
3.5.2
DRAINAGE ......................................................................................................... 6
3.5.3
BUILDINGS & FACILITIES ..................................................................................... 6
3.5.4
OPEN SPACE ..................................................................................................... 7
3.5.5
ASSET RESPONSIBILITIES ................................................................................... 7
3.6
CONDITION OF CURRENT ASSETS ....................................................................... 7
3.7
USER SATISFACTION WITH SERVICE PROVISION .................................................. 8
3.8
FUTURE RENEWAL PROFILE ............................................................................... 8
WHERE DO WE WANT TO BE ................................................................... 10
4.1
IMPROVEMENT PLAN ........................................................................................ 10
4.2
MONITORING ................................................................................................... 11
APPENDICES ............................................................................................. 11
5.1
APPENDIX A – IMPROVEMENT PLAN .................................................................. 12
5.2
APPENDIX B – ASSET RESPONSIBILITY MATRIX ................................................. 16
5.3
APPENDIX C – ASSET HEIRARCHY .................................................................... 21
Macedon Ranges Shire Council
1.
Asset Management Strategy 2014
INTRODUCTION
Council is the owner and custodian of a large portfolio of assets which includes
roads, drains, buildings and facilities, open space, plant & equipment, library
materials, art works and land. These assets enable the community to access
and enjoy all the services and facilities that Macedon Ranges Shire Council has
to offer.
These assets represent a vast investment built up over many generations,
which in itself presents a significant challenge as many assets were constructed
or acquired many decades ago and as such are approaching the end of their
useful lives. Infrastructure costs consume a large part of Council’s budget and
can have a substantial impact on Council’s budget and human and capital
resource planning.
The efficient management of these assets is vital in maintaining safe, reliable
and efficient services that help achieve the strategic priorities and goals of
Council. Failure to adequately plan for the replacement of existing assets and
the development of new assets will result in assets not meeting the needs of
the community, now and in the future.
The environment in which local government operates is constantly changing.
As assets continue to age, Councils will need to demonstrate an accepted level
of skill, expertise and also a duty-of-care in relation to management practices
and maintenance of assets.
The review and development of this Asset Management Strategy has been
identified as a result of the development and adoption of Council’s Asset
Management Policy and a review of asset management practices carried out
in association with the MAV Step Asset Management & Financial Sustainability
Program.
This Asset Management Strategy is designed to take into consideration all of
Council’s assets in varying stages. Council’s infrastructure assets e.g. Roads,
Drains, Buildings and Facilities and Open Space will be the first priority as
infrastructure assets are the main focus of the Step Program.
Page 1
Macedon Ranges Shire Council
2.
BACKGROUND
2.1
What is Asset Management?
Asset Management Strategy 2014
Asset management is a process of logic used to guide the planning, acquisition,
operation and maintenance, renewal and disposal of assets. Its objective is to
maximise asset service-delivery-potential and manage related risks and costs
over the entire life of assets.
Asset management ensures that Council’s assets are capable of providing
services, of an agreed quality, in a sustainable manner, for present and future
generations.
2.2
Why is Asset Management Important to Council?
Asset management delivers benefits that are realised in the areas of improved
accountability, sustainable service delivery, risk reduction and financial
management and forecasting. Specific benefits can include:
 More informed decision-making
 Improved efficiency and reduction of limited capital funds and asset
operation costs.
 Ability to plan for present and future generations.
 Improved long-term financial forecasting and management.
 Assets that are suitable and capable of supporting the service delivery
needs of the community.
2.3
Asset Management Framework
Council’s asset management framework as illustrated in Figure 1 shows the
relationship between the Council Plan, the asset management policy, this
strategy and asset management plans. The Long Term Financial Plan,
Strategic Resource Plan and Budget are also directly linked to the Asset
Management Plan outputs. This framework will ensure a strategic approach to
asset management.
Each asset class has its own Asset Management Plan.
Management Plan format is described below:
The Asset
 Part A – General Information: Background and information common to all
assets.
 Part B – Roads
 Part C – Buildings
 Part D – Drainage
 Part E – Open Space
Page 2
Macedon Ranges Shire Council
Asset Management Strategy 2014
Vision 2040
Council Plan
Other Council
Strategies
Strategic
Resource Plan
Annual Budget
Long Term
Capital Plan
Asset
Management
Policy
Key Associated
Policies
Capital Works
Program
Asset
Management
Strategy
Asset
Management
Plans
AMP Financial
Forecast
Summary
Figure 1 – Asset Management Framework
Page 3
Macedon Ranges Shire Council
Asset Management Strategy 2014
3.
CURRENT SITUATION
3.1
Current Assets
Council’s assets are made up of a wide range of different asset types all of
which are fundamental in meeting the needs of the community.
Assets may be physical (i.e. tangible e.g. plant, buildings) or non-physical (i.e.
intangible e.g. intellectual property, good will). This strategy only considers
physical infrastructure assets.
The major characteristics of an asset are:
 There must be service potential or future economic benefits;
 The future economic benefits must be quantifiable; and
 Council must have control of the service potential.
3.2
Asset Hierarchy - Infrastructure Assets
Council’s assets are categorised as shown in Table 1.
Asset Category
Asset Class
Infrastructure Assets
Roads
Drains
Buildings and Facilities
Open Space Infrastructure
Non-Infrastructure Assets
Plant & Equipment
Other
Table 1 – Asset Categories
The hierarchy for the infrastructure assets have been broken down by asset
class and are attached to this document as Appendix C.
3.3
Asset Values - Infrastructure Assets
The replacement and written down values of Council’s infrastructure assets as
at 30 June 2014 are shown in Table 2.
Written
Down
Value
$390,344,038
$290,422,224
Asset Class
Replacement Value
Sealed Roads
Unsealed Roads
$49,716,000
$43,319,000
Bridges
$31,188,000
$18,577,000
Footpaths
$51,411,000
$38,397,000
Kerb & Channel
Drainage (stormwater
$33,741,378
$24,874,611
$49,137,943
$37,204,689
$124,475,612
**$70,970,000
$16,087,866
$11,654,823
pits
pipes)
Buildings and Facilities
Open Space Infrastructure
&
Table 2 – Asset Values (taken Asset Register)
** Written down value for Buildings & Facilities is taken from the 2013/14 Annual Report.
Page 4
Macedon Ranges Shire Council
3.4
Asset Management Strategy 2014
Current Asset Management Systems
Council has purchased an integrated Asset Register, myData, and is in the
process of migrating asset data associated with infrastructure asset classes
into the new system. The asset register calculates replacement values, written
down values and depreciation.
To date the following assets have been successfully migrated into the asset
register:
 Bridges
 Buildings
 Footpaths
 Pits
 Pipes
 Retarding Basins
It is anticipated that the remainder of the infrastructure assets will be recorded
in the myData system by June 2015. These include:
 Sealed roads
 Unsealed roads
 Kerb & Channel
 Rural & township culverts
 Open space infrastructure assets (including playgrounds)
These remaining assets are currently recorded in various formats. Road
related assets are recorded in the Moloney Asset Management System which
is a series of excel spreadsheets. Open Space assets are recorded within
Council’s GIS and various spreadsheets throughout the organisation. Rural &
township culverts are recorded within Council’s GIS.
As a participant in the Step Program and through the adoption of this Asset
Management Strategy, Council is committed to establishing a comprehensive
and sustainable asset management system to best meet the infrastructure and
service-needs of the community.
The implementation of a single Corporate Asset Management System that is
integrated with other key Council systems, (such as asset register, financial
system, GIS and customer request system) will allow Council to have a better
and consolidated view of all its assets.
Having improved and detailed asset information regarding condition,
complaints, requests, maintenance history and financial information, all in the
one system will place Council in a position to better manage its assets and
provide the community with improved customer service.
Funding for the purchase and implementation of an Asset Management &
Maintenance system has been identified in the 10 year Long Term Financial
Plan for consideration in the 2015/16 budget process.
Page 5
Macedon Ranges Shire Council
3.5
Asset Management Strategy 2014
Asset Management Processes – Infrastructure Assets
3.5.1
Roads
The Moloney Asset Management System is used to develop the bridge renewal
program and the local road reseal and reconstruction programs.
Road condition assessments are undertaken tri-annually by an external
contractor for sealed pavements, sealed surface, unsealed pavements,
footpaths, bridges and kerb & channel.
Maintenance inspections for bridges, footpaths, kerb & channel and unsealed
roads are documented manually using a paper system of inspections.
Required repairs are documented in the Pathway Customer Request
Management System (CRM). Required repairs for unsealed roads are
scheduled on Council’s maintenance grading program.
Maintenance inspections for sealed roads are recorded using the AXIM
Maintenance Management System. Required repairs are recorded and work
orders produced within the AXIM system.
3.5.2
Drainage
Data is yet to be collected for the following drainage asset groups:

Surface Drainage (i.e. open drains, easement drains)

Water Quality Devices (i.e. wetlands, rain gardens, GPT’s)

Flood Prevention (underground retention systems etc.)
These assets may be recorded within Council’s GIS in the future.
Maintenance inspections of roadside pits are undertaken annually and
documented using a manual paper system of inspections. Required repairs
are documented in the Pathway Customer Request Management System
(CRM).
Maintenance inspections for minor roadside culverts are undertaken over a two
year period. The municipality is divided into twelve areas of which six are
inspected in any given year. Inspections are documented using a manual
paper system. Required repairs are documented in the Pathway Customer
Request Management System (CRM).
3.5.3
Buildings & Facilities
Building condition assessments are undertaken every five years and Essential
Safety Measures inspections are undertaken monthly / quarterly.
As there is no funding allocated for renewal of buildings and structures, the
data from the audit is used to prepare capital business cases for the required
works to be undertaken. It is anticipated that in the future the report will be used
to produce a five year capital works renewal plan for buildings and structures.
Reactive maintenance inspections and required repairs are documented in the
Pathway Customer Request Management System
Page 6
Macedon Ranges Shire Council
3.5.4
Asset Management Strategy 2014
Open Space
Mowing and horticulture activities including frequency and time taken, are
recorded in spreadsheets. This information is used to determine operating and
maintenance costs each year.
Maintenance inspections for play equipment are undertaken monthly and
documented using a manual paper system of inspections. Required repairs
are documented on Pathway Customer Request Management System (CRM).
Bi-annual independent audits are also undertaken for play equipment.
Scheduled and reactive maintenance procedures are in place for most other
sub-assets under this class.
3.5.5
Asset Responsibilities
An Asset Responsibility Matrix is used to set out general responsibilities for
various stages of the asset life-cycle and is detailed in Appendix B. The Asset
Responsibility Matrix is a stand-alone document that may be updated from time
to time.
3.6
Condition of Current Assets
By understanding the condition of Council’s assets and the various types of
distresses that affect them, Council can utilise this data to assist in maintaining
the level of service the community desires, in the context of affordability, and
minimise the risk of asset failure.
There are many reasons why Council assets fail/deteriorate and therefore do
not meet current performance standards and community expectations. Among
the most common reasons for not meeting performance standards or
community expectations are the following:







Lack of ongoing commitment to fund consumption of our building
portfolio through investment in renewals;
Lack of resources does not allow for periodic proactive inspections of
Council buildings;
Suitability of the asset to meet changing demographics and needs, e.g.
requiring a building that was once used as a senior citizen centre to be
upgraded to a childcare centre to meet the demands of an increase in
a younger population;
Damage by service authorities when installing/constructing their
infrastructure within Council’s road reserve;
Movement of the underlying soils;
Increases in the allowable vehicle load limits on Council’s roads; and
Increases in density of private developments placing additional loads
on assets not designed for the level of development.
It is crucial that condition audits and inspections are carried out on Council’s
Infrastructure assets on a regular basis. Based on the results of these condition
audits and inspections, Council’s assets overall, are currently estimated to be
in average condition.
Page 7
Macedon Ranges Shire Council
3.7
Asset Management Strategy 2014
User Satisfaction with Service Provision
Council’s ongoing community consultation program contributes significantly to
the development of Asset Management Policy, Strategy and Plans and the
establishment of asset management programs and budgets.
The following are some of the community consultations undertaken by Council
which provide valuable feedback on asset management issues.



3.8
The Department of Planning and Community Development (DPCD)
Annual Community Satisfaction Survey – In a telephone interview
approximately 300 residents are asked to rate their local government’s
performance on an overall basis as well as specific service
responsibilities.
Community Groups and Committees of Management – Councillors and
Council Officers regularly attend meetings of these groups and receive
feedback on a range of issues.
Pathway Customer Request System (CRM) – Council’s customer
request system provides valuable customer and community input into
identifying asset management issues.
Future Renewal Profile
Assets are necessary to support the delivery of services to the community.
Even though the service may be required indefinitely, like a residential street
or park, no asset will last forever without proper management. Even with good
maintenance, assets may deteriorate well before reaching the end of their
design life (useful life) dependant upon many unplanned factors, such as
ground conditions and the environment.
All assets have a pre-defined life-cycle, from planning, creating, operating,
maintaining and renewing or disposing. These life-cycle phases have a direct
influence on one another, i.e. limiting maintenance on an asset can result in
the asset requiring renewal or replacement earlier than expected. This may be
suitable in the short term but will add significantly to the life-cycle cost of the
asset.
The current expenditure on assets falls within the following categories:
Operations
Operational expenditure has no effect on asset condition but is necessary to
keep the asset appropriately utilised. Operational expenditure is not
distinguished from maintenance expenditure in Council’s financial systems.
Maintenance
Maintenance is the day-to-day work required to keep assets operating at
required service levels.
Renewal
Renewal work is the substantial replacement of the asset or a significant asset
component to its original size and capacity.
Upgrade
Upgrade work is related to the extension of an asset in response to growth or
an increase in the defined levels of service.
Page 8
Macedon Ranges Shire Council
Asset Management Strategy 2014
New
New works create an asset that did not previously exist. This includes new
assets created by Council in response to demand requirements, community
expectations and strategic planning.
Renewal Gap
Macedon Ranges Shire Council is a participant of the MAV Step Asset
Management & Financial Sustainability Program.
As part of the Step Program, Councils respond to a generic survey each
November which analyses the actual expenditure on infrastructure assets only,
compared with the expenditure that is required to maintain the assets in a
serviceable condition. This comparison results in the modelling and calculation
of what is termed the “Renewal Gap”.
The Renewal Gap results were calculated using the proposed expenditure for
the 2013/14 year. Council has a total renewal gap of $6M going into 2014/2015
over all asset groups as shown in Figure 2.
Total Annual Renewal Gap in $ - All Asset Groups
(The Predicted Renewal Expend. To Maintain Asset Cond. - Less the Propsed Renewal Exp)
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
2015
2017
2019
2021
2023
2025
2027
2029
Year Ahead
Figure 2 – Total Predicted Renewal Expenditure required for the next 15 years.
Council’s renewal and maintenance expenditure has not increased sufficiently to
match the growth of the asset base created through new construction and
acquisition.
Page 9
Macedon Ranges Shire Council
4.
Asset Management Strategy 2014
WHERE DO WE WANT TO BE
To manage the community assets in an ongoing sustainable manner Council
must ensure they are good Asset Managers.
Council measures its asset management maturity in the context of the National
Asset Management and Financial Planning Framework (NAMAF). The NAMAF
is a self assessment against 11 key elements. Figure 3 shows the current
Council core maturity status as at 25 February 2014.
Core Maturity Score
100
90
80
70
60
50
40
30
20
10
Evaluation
Skills & Processes
Data & Systems
Levels of Service
Governance & Management
Asset Management Plans
Asset Management Strategy
Asset Management Policy
Annual Report
Annual Budget
Strategic Longer Term Plan
0
Figure 3 – NAMAF Core Asset Management Maturity Score – May 2014
Council’s objective is to achieve core maturity by June 2015 and progress to
advanced maturity in the future.
4.1
Improvement Plan
An analysis of the intended level of asset management that Council wishes to
achieve and the current systems and processes used, has identified actions
which need to be implemented to deliver the desired improvements.
The implementation of the actions addressed in the Improvement Plan will
ensure that Council will deliver the strategic objectives of the Council Plan and
the vision and goal of its Asset Management Policy whilst undertaking best
appropriate asset management practices to ensure intergenerational benefits
and sustainability. The Asset Management Strategy Improvement Plan is
detailed in Appendix A.
Page 10
Macedon Ranges Shire Council
4.2
Asset Management Strategy 2014
Monitoring
Any strategy must be a dynamic document, reflecting and responding to
changes over time. A full review of this Asset Management Strategy will be
undertaken every four years.
The improvement actions will be reviewed and reported to the Executive
annually. Any amendments or additions to the improvement plan will be
approved by the Executive.
The Asset Responsibility Matrix will be reviewed as required. Any amendments
or additions to the Asset Responsibility Matrix will be approved by the Asset
Management Committee.
5.
APPENDICES
Page 11
Macedon Ranges Shire Council
5.1
No
1.
2
Asset Management Strategy 2014
Appendix A – Improvement Plan
Improvement
Opportunity
Purchase &
Implement
remainder of Asset
Management
System
Ensure asset data is
kept up-to-date
regarding
condition, creation
/ acquisition,
maintenance,
renewal,
refurbishment and
disposal of assets
Appendix A
Action
Purchase Work
Order and
maintenance
management
software including
configuration and
training
Purchase Predictive
modelling software
for remaining asset
classes including
training
Priority
Responsibility
Resource Internal /
External
2014/15
2015/16
$20,200
H
Integration with
Pathway CRM
H
Asset
Management
Coordinator
External
$25,000
Mobile
Functionality
H
Asset
Management
Coordinator
External
$38,000
H
Asset
Management
coordinator
Internal
$80,000
Comments
Identified for
consideration in
the 2015/16
budget process
Asset
Management
Coordinator
Continue with data
collection and
mapping of
infrastructure
assets
Status
$60,000
H
External
2017/18
Identified for
consideration in
the 2015/16
budget process
Asset
Management
Coordinator
External
2016/17
$80,000
Identified for
consideration in
the 2015/16
budget process
Identified for
consideration in
the 2015/16
budget process
$80,000
$80,000
Ongoing
Has been an
allocation in the
operational
budget for the
last 5 years
Page 12
Macedon Ranges Shire Council
No
3
Improvement
Opportunity
Develop and
maintain policies,
plans and
procedures related
to asset
management
Appendix A
Asset Management Strategy 2014
Action
Review and
implement Fixed
Assets Policies &
Procedures
document
Develop Asset
Handover
Procedure
including asset
acquisition form
Review and update
adopted Asset
Management Plans
every three years
Review & Update
Asset Management
Policy
Review & Update
Asset Management
Strategy
Develop service
plans for services
relevant to assets
included in asset
specific asset
management plans
Develop and
implement Asset
Disposal Policy
Priority
Responsibility
Resource Internal /
External
2014/15
H
Financial
Accountant
/Asset
Management
coordinator
Internal

H
Asset
Management
coordinator
Internal

M
Asset
Management
Coordinator
Internal /
External
M
M
H
L
Asset
Management
Coordinator
Asset
Management
Coordinator
Service
Managers
Financial
Accountant /
Asset
Management
Coordinator
$5,000
2015/16
2016/17
Comments
Split into
Capitalisation
and Revaluation
Policy
Commenced
$5,000
$5,000
$5,000
Ongoing
Four AM Plans –
one done every
year.

Internal
Internal
Status

Internal
Internal /
External
2017/18
$5,000


Commenced

Page 13
Macedon Ranges Shire Council
No
4
Improvement
Opportunity
Implement policies,
plans and
procedures related
to asset
management
Appendix A
Asset Management Strategy 2014
Action
Develop and
document a
prioritisation
system for forward
planning of capital
and major
maintenance works
Incorporate lifecycle costing into
asset specific Asset
Management Plans
Incorporate
lifecycle costing
into all specific
Business Cases for
Capital Works
projects
Review Asset
Management Plan
improvement plans
annually and report
progress to
Executive
Review Asset
Management
Strategy
improvement plan
annually and report
progress to
Executive
Responsibility
Resource Internal /
External
L
Coordinator
Engineering
Planning /
Building
Projects
Coordinator
Internal
H
Asset
Management
coordinator
Internal


M
Capital Works
Project
Sponsors
Internal

M
Asset
Management
Coordinator
Internal
M
Asset
Management
Coordinator
Internal
Priority
2014/15
2015/16
2016/17
2017/18
Status


Ongoing



Ongoing




Ongoing




Comments

Page 14
Macedon Ranges Shire Council
No
5
6
Improvement
Opportunity
Minimise Council’s
exposure to risk
due to asset
failures
Undertake regular
condition
assessment surveys
of all asset
infrastructure
assets
Appendix A
Asset Management Strategy 2014
Action
Review asset
management roles
and responsibilities
utilising the Asset
Responsibility
Matrix
Develop risk
management
processes
Develop
Infrastructure Risk
Register
Road Condition
Survey – including
footpaths, kerb &
channel, roads &
paths in reserves
Bridge Condition
survey
Priority
H
H
M
Responsibility
Asset
Management
Committee
Risk
Management
Coordinator
Risk
Management
Coordinator
Resource Internal /
External
2015/16
Internal

Internal

Internal

H
Asset
Management
coordinator
H
Asset
Management
coordinator
External
H
Building
Projects
coordinator
External /
Internal
Building Condition
survey
2014/15
External
$36,000
$10,000
$36,000
$10,000
2016/17
2017/18
Status
Comments
Every 2 years
unless major
changes have
occurred

In conjunction
with relevant
managers
$36,000
$10,000
$36,000
$10,000

Ongoing
Ongoing
Tri- annually –
costs spread
over 3 years
Tri-annually –
costs spread
over 3 years
Undertaken
every five years
– look at utilising
internal staff for
future condition
surveys
Page 15
Macedon Ranges Shire Council
5.2
Asset Management Strategy 2014
Appendix B – Asset Responsibility Matrix
Asset Responsibility Matrix
The Asset Responsibility Matrix sets out general responsibilities for various
stages of the asset lifecycle at an Asset Sub-Class Level. More detailed
analysis of responsibilities for Asset Management activities will be undertaken
and reported as part of the Asset Management Planning process.
Element
Description
OWNER
The Asset Owner is a Director who is ultimately responsible for the asset.
CLIENT
The Client is a Manager or Director who requires the asset to deliver
services.
PLANNING
Asset Planners are responsible for planning to meet the needs of the
community through the use of specific assets. Asset planning covers the
following items:
Consultation with users
Identifying users' needs
Setting service levels
Identifying future demand
Risk identification
DESIGN
Asset design covers the preparation of concept, preliminary and construction
drawings. Where asset designs are prepared by external entities the officer
responsible for Asset Design is responsible for their specification and
procurement.
CONSTRUCTION
Construction deals with the physical acquisition of an asset, either by
construction or purchase. The Asset Constructor is responsible for
managing the acquisition and ensuring that the Council Tendering and
Purchasing Guidelines are adhered to during that process.
OPERATION
Asset operation covers the day-to-day use of the asset. The officer
responsible for Asset Operations uses the asset to provide a service to the
community. Actions by asset operators could include:
Setting and managing lease arrangements
Monitoring and reviewing service levels
Responding to Citizen/user enquiries
Requesting additional capital works to increase the level of service
MAINTENANCE
The Maintenance Manager is responsible for maintenance of the asset.
This includes contact with citizens when requests for maintenance are
received from users.
RENEWAL
The Manager responsible for Asset Renewal plans and executes major
works to the asset that either result in a significant extension of its operating
life or replacement of the asset at the end of its life.
DISPOSAL
The Manager responsible for Disposal of an asset arranges for its disposal
according to Council policy and statutory requirements.
Appendix B
Page 16
Macedon Ranges Shire Council
Asset Management Strategy 2014
Sealed Roads
Unsealed Roads
Footpaths
Kerb & Channel
On-Road Parking Area
Off-Road Parking Area
Bridges & Major Culverts
Right-of-Ways
Traffic Control Devices
Retaining Walls
School Crossings
Pedestrian Crossings
On-Road Bicycle Lanes
Road Edge Treatments
Signage
Guide Posts
Linemarking
Bus Shelters
Standpipes
Water Sources
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MCSa
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
CEP
MO
MO
MO
CEP
CEP
CEP
CEP
MEIP
MO
MEIP
MO
MO
MEIP
MEIP
MO
MO
MEIP
MO
MO
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MO
MEIP
MEIP
MEIP
MEIP
MO
MO
MO
MEIP
MO
MO
Trees Rural
N/A
N/A
N/A
MO
MO
N/A
MSPE
Fire Plugs
CFA
(EXT
CFA
(EXT
CFA
(EXT
MCSa
MCSa
CFA
(EXT
CFA
(EXT
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
Renewal
Disposal
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
Maintenance
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MO
Operation
Construction
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MO
Asset Class
Asset Sub-Class
Roads
Planning
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
MO
DSE
(EXT)
CFA
(EXT
Client
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
MO
DSE
(EXT)
CFA
(EXT
Owner
Design
Macedon Ranges Shire Council - Asset Responsibility Matrix
Drainage
Underground
Culverts
Pits
Pipes
Open Channels
Table Drains
Wetlands
Retarding Basins
Litter Control Devices
Levee Banks
Pumps
Appendix B
Page 17
Clock Tower / Museums
DCW
DCW
MCC
MEIP
MEIP
MEIP
MEIP
MEIP
Community Facilities
DCW
DCW
MCC
MEIP
MEIP
MCC
MEIP
MEIP
 Neighbourhood House
DCW
DCW
MCC
MEIP
MEIP
MCC
MEIP
MEIP
 Hubs
DCW
DCW
MCS
MEIP
MEIP
MCS
MEIP
MEIP
 Senior Citizens Centre
 Maternal and Child
DCW
DCW
MCS
MEIP
MEIP
MCS
MEIP
MEIP
Health Centre
DCW
DCW
MCS
MEIP
MEIP
MCS
MEIP
MEIP
 Kindergarten
DCW
DCW
MCS
MEIP
MEIP
MCS
MEIP
MEIP
 Playgroups
Hall
DCW
DCW
MCC
MEIP
MEIP
MRS
MEIP
MEIP
Housing
DCW
DCW
MCC
MCC
MCC
MCC
MEIP
MEIP
Municipal Office/Facility
CE
CE
CE
MEIP
MEIP
MCCS
MEIP
MEIP
SES
DAO
DAO
MCSa
MEIP
MEIP
MCSa
MEIP
MEIP
Sheds
DAO
DAO
MRS
MEIP
MEIP
MEIP
MEIP
MEIP
Shelters
DAO
DAO
MRS
MEIP
MEIP
MEIP
MEIP
MEIP
Sporting Buildings
DCW
DCW
MRS
MEIP
MEIP
MRS
MEIP*
MEIP
Toilet Blocks
DAO
DAO
MEIP
MEIP
MEIP
MO
MEIP
MEIP
Pools
DCW
DCW
MRS
MEIP
MEIP
MRS
MEIP
MEIP
Leisure Centres/Facilities
DCW
DCW
MRS
MEIP
MEIP
MRS
MEIP
MEIP
Tourist Information Centres
DPE
DPE
MEDT
MEDT
MEDT MEDT
MEIP
MEDT
*Sporting clubs undertake minor maintenance, Council undertake structural maintenance
Disposal
Renewal
Maintenance
Operation
Design
Construction
Asset Class
Asset Sub-Class
Buildings
Planning
Asset Management Strategy 2014
Client
Owner
Macedon Ranges Shire Council
MCC
MCC
MCC
MCS
MCS
MCS
MCS
MCC
MCC
MCCS
MCSa
MEIP
MEIP
MRS
MEIP
MRS
MRS
MEDT
Open Space
Streetscapes
Entrance Treatments
Trees Township
Street Furniture
Street Litter Bin / Stands
Visitor Information Bays/Outlets
Town / Interpretive Signage
Fencing
Public Lighting (non-standard)
Monuments
Fountains
DAO
DAO
DAO
DAO
DPE
DPE
DCW
DCW
DCW
DCW
DAO
DAO
DAO
DAO
DPE
DPE
DCW
DCW
DCW
DCW
MCC
MCC
MCC
MO
MEDT
MEDT
MCC
MCC
MCC
MCC
MEIP
MO
MEIP
MO
MEDT
MEDT
MEIP
MEIP
MCC
MCC
MEIP
MO
MEIP
MO
MEDT
MEIP
MO
MO
MEIP
MEIP
MO
MO
MO
MO
MEDT
MO
MO
MO
MO
MO
MO
MO
MO
MO
MEDT
MO
MO
MO
MO
MO
MEIP
MO
MO
MO
MEDT
MEDT
MO
MEIP
MEIP
MEIP
MEIP
MO
MEIP
MO
MEDT
MEDT
MO
MEIP
MCC
MCC
DPE
DPE
DPE
DPE
DPE
DPE
DPE
DPE
MSPE
MSPE
MSPE
MSPE
MSPE
MEIP
MEIP
MEIP
MSPE
MO
MO
MSPE
MSPE
MO
MO
MSPE
MSPE
MO
MO
MO
MSPE
MEIP
MEIP
MO
MSPE
MSPE
MSPE
MSPE
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
MO
MO
MO
MO
MO
MEIP
MEIP
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
MO
Conservation Reserves
Trees
Car park/roadway lighting
Path/lighting
Fence
Botanic/Horticultural Gardens
Trees
Car park/roadway/lighting
Path
Fence
Appendix B
Page 18
Disposal
Renewal
Maintenance
Operation
Design
Construction
Asset Class
Asset Sub-Class
Open Space (continued)
Planning
Asset Management Strategy 2014
Client
Owner
Macedon Ranges Shire Council
Recreation Reserves
Trees
Car park/roadway/lighting
Path/lighting
Fence
BBQ
Fountain
Monument
Park Furniture
Raised Garden Bed
Sports Oval
Courts (Tennis/Netball)
Sports Lighting
Playground
Skate Parks/BMX
Velodrome
Irrigation
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DCW
DCW
DCW
DCW
DCW
DCW
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DAO
DCW
DCW
DCW
DCW
DCW
DCW
DAO
MRS
MEIP
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MO
MEIP
MEIP
MEIP
MEIP
MEIP
MEIP
MO
MO
MRS
MRS
MRS
MO
MEIP
MEIP
MO
MO
MO
MO
MEIP
MEIP
MEIP
MEIP
MO
MO
MEIP
MEIP
MEIP
MO
MEIP
MEIP
MO
MO
MO
MO
MO
MEIP
MO
MO
MO
MO
MRS
MRS
MRS
MO
MRS
MRS
MO
MO
MO
MO
MO
MEIP
MO
MO
MO
MO
MO
MO
MRS
MO
MO
MO
MO
MO
CEP
MO
MO
MEIP
MO
MO
MO
MO
MO
MRS
MEIP
MO
MRS
MRS
MO
MO
MO
MO
MO
MRS
MRS
MRS
MO
MO
MRS
MRS
MRS
MRS
MRS
MRS
MO
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
DCW
MRS
MEIP
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MRS
MO
MEIP
MEIP
MO
MEIP
MO
MO
MO
MO
MO
MO
MO
MO
MO
MEIP
MEIP
MEIP
MO
MO
MO
MO
MO
MO
MO
MEIP
MO
MO
MO
MO
MO
MO
MO
MO
MO
MEIP
MO
MO
MO
MO
MO
MO
MO
MO
MO
MEIP
MO
MO
MO
MO
MO
MO
MRS
MRS
MO
MRS
MO
MO
MO
MO
MRS
Open Space – Recreation/Parks DCW
Vacant Property
DCS
Community Facilities
DCW
Conservation
DPE
Botanic / Horticultural Gardens
DAO
DCW
DCS
DCW
MSPE
DAO
MRS
MF
DCW
MSPE
MO
MRS
MF
DCW
MSPE
MO
MF
MF
MF
MF
MF
MO
MF
DCW
MSPE
MO
MO
MO
MO
MSPE
MO
MRS
N/A
N/A
MSPE
MO
MRS
MF
MF
MSPE
MO
Passive Open Space Reserves
Trees
Car park/roadway/lighting
Path
Fence
BBQ
Fountain
Monument
Park Furniture
Raised Garden Bed
Playground
Land
Appendix B
Page 19
Design
Construction
Operation
Maintenance
Renewal
Disposal
DCS
DAO
DAO
DCS
MO
MO
MF
MO
MO
N/A
N/A
N/A
N/A
N/A
N/A
MF
MO
MO
MF
MO
MO
MF
MO
MO
MF
MO
MO
CE
DCS
DCW
DCW
DCS
DCS
DCW
DCW
Various
MIC
MCC
MCC
N/A
N/A
MCC
MCC
N/A
N/A
MCC
MCC
Owner
Planning
Asset Management Strategy 2014
Client
Macedon Ranges Shire Council
Asset Class
Asset Sub-Class
Plant, Equipment
Vehicular Plant
Machinery Plant
Minor Equipment
Furniture and Equipment
Furniture
Information Technology
Public Artworks
Library Materials
Various Various Various Various
MIC
MIC
MIC
MIC
MCC
MCC
MCC
MCC
MCC
MCC
MCC
MCC
Abbreviations:
CE
CEP
DAO
DCW
DCS
DPE
MCCS
MCC
MCS
Chief Executive
Co-ordinator, Engineering Planning
Director, Assets & Operations
Director, Community Wellbeing
Director, Corporate Services
Director, Planning & Environment
Manager, Council & Customer Service
Manager, Community & Culture
Manager, Community Services
MCSa
MEDT
MEIP
MF
MIC
MO
MRS
MSPD
MSPE
N/A
Manager, Community Safety
Manager, Economic Develop. & Tourism
Manager, Engineering Infrastructure & Projects
Manager, Finance
Manager, Information & Communication
Manager, Operations
Manager, Recreation & Sport
Manager, Statutory Planning & Development
Manager, Strategic Planning & Environment
Not Applicable
Note:
On occasion joint responsibility may be required for some stages of the asset
life. The officer above will liaise with other officers as required.
.
Appendix B
Page 20
Macedon Ranges Shire Council
5.3
Asset Management Strategy 2014
Appendix C – Asset Heirarchy
ROADS HIERARCHY
Taken from Road Asset Management Plan – Adopted 28 September 2011
Appendix C
Page 21
Macedon Ranges Shire Council
Asset Management Strategy 2014
BUILDINGS & STRUCTURES HIERARCHY
BUILDINGS HIERARCHY
Asset Class
Asset Group
Community Facilities
Recreation, Leisure and Cultural
BUILDINGS
Asset Type
Maternal Child Health
Playgroups
Toy Libraries
Child Care
Pre-schools
Occasional Care
Senior Citizen Centres
Neighbourhood Houses
Youth Service Centres
Housing
Community Centres
Gardener's Cottage
Community Hubs
Indoor Sports Courts
Leisure Centres
Club Social Rooms
Ticket Boxes
Change Rooms
Grandstands
Shelters
Towers
Old Court Houses
Aquatic Centres
Pools
Halls
Libraries
Art Facilities
Tourism
Hanging Rock Facilities
Visitor Information Centres
Museums
Municipal
Offices
Sale Yards
Transfer Stations
Open Space
Toilet Blocks
Rotundas
Sheds
Memorials
Clock tower
Taken from Building Asset Management Plan - Adopted 27 June 2012
Appendix C
Page 22
Macedon Ranges Shire Council
Asset Management Strategy 2014
Asset
Type
Asset
Group
Asset
Class
DRAINAGE HIERARCHY
DRAINAGE
Under Ground
Drainage
Pipes
Pits
Roadside Culverts
Surface Drainage
Open Drains
Water Quality
Devices
Flood Prevention
Swales
Wetlands
GPTs
Rain Gardens
Retarding Basin
Sediment Pits/Ponds
Underground Retention
System
Flood Walls
Pumps Wells
Pumps
Non-Return Valves
Taken from Drainage Asset Management Plan – Adopted 25 September 2013
Appendix C
Page 23
Macedon Ranges Shire Council
Asset Management Strategy 2014
Asset
Class
OPEN SPACE HIERARCHY
Asset
Group
Open Space
Infrastructure
Sportsgrounds
Playgrounds
Trees
Asset
Type
OPEN SPACE
Retaining & Feature Walls
Irrigation Systems
Garden Beds
BBQs
Bin Stands
Park Furniture and Equipment
Lighting
Fencing
Recycled Water Tanks
Basketball Facilities (slab, pole
and ring)
Hit Up Walls
Signage
Ornamental Fountains
Monuments
Ovals
Cricket wickets (hard)
Cricket wickets (turf)
Athletics tracks
Equestrian Facilities
Netball Courts
Tennis Courts
Multipurpose Courts
Irrigation Systems
Recycled Water Tanks
Water Tanks
Ground Water Bores and
Pumps
Velodrome
Skate Parks
BMX Tracks
Local – including
Preschools
District
Major
Street Trees
Park and Reserve
Trees
Hedges
Taken from Open Space Asset Management Plan – Adopted 25 September 2013
Appendix C
Page 24