Network Upgrade Solutions Pty Ltd
Proposal
Design and Documentation Services for the Telemetry Rain and Flow
Network upgrade
Robbie, Lucy, Edward, Weilin, Terry, Ken
5/21/2013
Cover Letter
NUPS Pty Ltd
King William Street
Adelaide, SA, 5000
15 May 2013
Dr Michael Leonard
School of Civil, Environmental and Mining Engineering
The University of Adelaide
South Australia, 5005
Dear Dr Leonard
Re: Request for Proposal on 3rd May, Subject to Addendum on 7th May
Please accept our proposal submission to provide design and documentation services for the
Telemetry Rain Network Upgrade across significant catchments in South East Queensland.
Network Upgrade Solutions (NUPS) Pty Ltd is a newly developed engineering service firm, with
recognised client delivery service, who bring a wide range of knowledge and skills. Our team of 6
individuals has the necessary experience to undertake the development of each proposed scope of
services. This will allow us to confidently deliver performance improvements to each of your flood
forecasting services.
NUPS Pty Ltd will identify, through the considered proposal, suitable network location sites across
three significant catchment regions (Gold Coast, Sunshine Coast and Brisbane) in South East
Queensland which require appropriate upgrade or installation. NUPS will then carry out the required
work packages to ensure a timely construction delivery phase for both 200 new and 300 existing
pluviometer sites. Once the proposed works are completed, it is expected that the outcomes will allow
for an improved accuracy and reliability of each flood forecasting service operated by the Bureau of
Meteorology.
Key issues associated with this design and documentation service have been clearly understood, and
are identified in section 2 of our proposal. NPUS have made strong recommendations to avoid further
risk as a result of the proposed upgrade packages. We are confident that the given timeframe will
allow us to complete the proposed works without further risk to the environment, communities and
our staff.
NUPS proposes to deliver the identified scope of services outlined in the proposal request and
addendum for a lump sum of $600,000. The breakdown of this fee can be identified in Appendix A of
the proposal. If circumstances force a change to the scope identified, we will request your approval.
NUPS is excited to assist in the review, management, design and supervision for the Telemetry Rain
Network Upgrades, whilst in collaboration with the Bureau of Meteorology’s Strategic Alignment. We
welcome your acknowledgement of our submission and look forward to presenting our proposal on
Tuesday 4th June, with the view to working with the Bureau towards a credible solution as of July 1st.
Yours Sincerely
Robert Goedecke
Proposal 2013
Executive Summary
The Bureau of Meteorology (Bureau) currently owns and operates a diverse network of pluviometer
and telemetry instruments for recording and transmitting rainfall amounts. In addition, the Bureau
also receives telemetry and manual riverine flow data from existing pool level recording gauges,
currently owned by The Department for Environment and Resource Management (DERM). Due to
the recent experience of the 2010/11 Queensland floods, the Bureau has requested the appropriate
design and documentation services to upgrade the South East Queensland (SEQ) network of both
rainfall and pool level recording gauges.
This proposal has been developed to enable the following scope of services to be carried out,
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A review of existing telemetric system performance of existing rainfall and flow gauges
Development of appropriate work packages to provide network and system upgrades
Engagement with external stakeholders, departments and authorities
Management and supervision of all network and system upgrades
Three regions across SEQ have been considered for the proposed scope of services, covering the
Gold Coast, Sunshine Coast and Brisbane regions. The Bureau has provided budgetary provision for
approximately 200 new rainfall pluviometer sites, as well as upgrade potential for 300 existing rain
gauge sites across all three regions. Additional funding has been provided for the upgrade to 200
existing flow gauge sites. Identification of suitable network site locations for additional rain gauges,
in addition to considering the upgrade and decommissioning potential of existing rain and flow
gauges, based on their locations, will allow the Bureau to improve the accuracy and reliability of its
flood forecasting services into the future.
The proposal consists of the following sections which look to address the key requirements of this
project as identified within the proposal brief,
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Identification of the project tasks being offered as part of the scope of service (section 2)
Methodology of how the project will be carried out (section 3)
Detailed project schedule (Appendix A)
Project organisation chart (section 4)
Breakdown of the Lump Sum cost and details of its estimation (section 5)
Schedule of rates for key roles, for use in Variations (Appendix A)
Nomination of key personnel and their relevance to individual project roles (Section 6)
Assumptions or exclusions to the proposed scope of services (section 6)
This proposal outlines the key requirements to undertake the identified scope of services by using
the knowledge and experience of all NUPS employees to provide excellent project management
services across the entire upgrade stage. NUPS is also confident in its project delivery expectations
through showing a great appreciation of the project scope, identifying key risks and proposing a
reasonable approach, based on our experience, in order to complete the project on time.
NUPS is proposing a disclosed lump sum of $500,000 to undertake the required works. The
breakdown is shown in appendix A of this proposal. We believe this sum is an appropriate reflection
of the skills and suitability we bring to this project, as a newly formed team of energetic graduates.
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Table of Contents
Executive Summary.................................................................................................................................. i
1
2
3
4
5
6
7
8
Project Scope .................................................................................................................................. 1
1.1
Project Location ...................................................................................................................... 1
1.2
Scope of Services..................................................................................................................... 1
Project Appreciation ....................................................................................................................... 2
2.1
Clients Requirements .............................................................................................................. 2
2.2
Project Risks ............................................................................................................................ 2
2.3
Risk Mitigation ........................................................................................................................ 2
Project Delivery ............................................................................................................................... 3
3.1
Project Management Approach .............................................................................................. 3
3.2
Project Tasks and Work Packages ........................................................................................... 3
3.2.1
Review ............................................................................................................................. 3
3.2.2
Planning........................................................................................................................... 4
3.2.3
Design.............................................................................................................................. 4
3.2.4
Documentation ............................................................................................................... 4
3.2.5
Construction .................................................................................................................... 5
3.2.6
Completion ...................................................................................................................... 5
3.3
Schedule .................................................................................................................................. 5
3.4
Milestones............................................................................................................................... 5
Team Allocation .............................................................................................................................. 6
4.1
Organisation Structure ............................................................................................................ 6
4.2
Role allocation for review and construction stage ................................................................. 6
4.3
Works requiring further resources ......................................................................................... 6
4.4
Suitability of Project Team ...................................................................................................... 6
Assumptions and Exclusions ........................................................................................................... 8
5.1
Assumptions ............................................................................................................................ 8
5.2
Exclusions ................................................................................................................................ 8
Break down of fee ........................................................................................................................... 9
6.1
Lump Sum ............................................................................................................................... 9
6.2
Details ..................................................................................................................................... 9
Appendix A .................................................................................................................................... 10
7.1
Schedule of Rate ................................................................................................................... 10
7.2
Detailed project schedule ..................................................................................................... 12
Appendix B .................................................................................................................................... 13
8.1
Project Team CV’s ................................................................................................................. 13
Proposal 2013
9
Appendix C .................................................................................................................................... 16
9.1
Proposal Preparation Documentation .................................................................................. 16
List of Tables
Table 1: Key milestone dates for Project ................................................................................................ 5
Table 2: Breakdown of Lump Sum Estimates ......................................................................................... 9
Table of Figures
Figure 1: Location of existing networks within SEQ region .................................................................... 1
Figure 2: Work Breakdown Structure Within work packages of Project for Stages 1, 2 and 3 .............. 4
Figure 3: NUPS Pty Ltd Organisational Structure .................................................................................... 6
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Proposal 2013
1 Project Scope
1.1 Project Location
The proposed scope of works will be carried out over seven catchment locations across the South
Eastern Queensland region. Each catchment has a specific number of gauges in which the Bureau owns,
of either ALERT, TELEMOB or MANUAL setup, as well as a series of gauges owned by additional agencies
that provide their data to the Bureau. Flow gauges provided by the DNMR are also conveyed throughout
each catchment location.
Figure 1: Location of existing networks within SEQ region
1.2 Scope of Services
The following scope is to be undertaken following an awarding of design and documentation services
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Review of existing system performance (accessibility, data alignment, hydrology)
Development of Work Packages (planning, design, documentation and specification)
Liaison with 3rd party agencies for access to and location of new flow and rain gauges
Contract administration services for the management and supervision of each upgrade
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Proposal 2013
2 Project Appreciation
2.1 Clients Requirements
The following list has been addressed by NUPS Pty to ensure that the Bureaus requirements are met
throughout the entire project stage right from review to completion of each upgrade stage
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Improvements to infrastructure associated with each upgrade stage
Suitability of new technology and software and their upgradable ability
Network to meet certain reliability standards
Value of upgrade to current accuracy and reliability of Flood Forecasting Service is evident
Milestones are met ahead of schedule
Schedule identified encompasses key requirements identified in scope
Location, distance and accessibility of new and existing telemetry services
Opportunities to be made through the use of current transmission network
Boundary allocation and distance between existing and new sites to be considered
Services to include upgrade of data storage and electrical hardware
Accuracy of data to be considered for use in decision making through strategic alignment
Format, length and understandability of data being presented
Improvements made to lead in times
Adequate information to decide whether to decommission, upgrade or remain
Thorough transparency of documentation provided to Bureau
Coverage requirements of new and existing locations to be addressed
Improvements to system forecasting are shown and better results can be obtained
2.2 Project Risks
In addition, risks of most importance to the client have been identified. These are,
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Costs associated with the upgrade and installation of telemetric gauges
Risk associated with heavy rainfall seasons
Contractual issues
Traffic build up through existing mobile phone network
Software taking on more data than before
Software providing effective real time simulation to Bureau
Communication with external parties and communities on behalf of the Bureau
Communication between Bureau and NUPS with regards to progress work
Competency and integrity of each upgrade delivery stage
Costs associated with each additional engineering delivery services and resource allocation
2.3 Risk Mitigation
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Proposal 2013
3 Project Delivery
3.1 Project Management Approach
NUPS Pty Ltd is committed to provide extensive project management across all three upgrade stages.
NUPS will follow common practices while considering available tools to assist in an efficient use of
resources within the given timeline. These skills will be combined to manage task completion, review
performance and client expectations throughout each stage. In addition, the following list of critical
services will be provided;
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Project Management of review stage, development of work packages and construction work
Consultation with team during review, planning, design and construction phases
Identification and allocation of key tasks and roles involved for each stage of the project
Evaluation of task completion and review of team individual performance
Resource allocation to complete specified work program within given timeframe
Reviewing risk assessments when ever undertaking site investigations or contractual work
Weekly Budget estimates and forecasting of future resources to assist with additional scope
Schedule and program review including weekly team meetings
Review of design and specification documentation for each stage of the upgrade
Maintain stakeholder relations and negotiations with DERM and all other 3rd party agencies
Identification and planning of scope restructure and or modifications to project timeline
Authorisation for inspection and testing of telemetric sites
Development of administration services for each stage of the upgrade
Preparation of construction management plans for each upgrade and installation stage
Regular communication with sub contractors once construction of each stage commences
Delivering of environmental assessment reports prior to and during construction phase
Approval of upgrade or decommissioning elements for individual gauge stations
Responsible for direct communication with Bureau
Documentation completed on time and submitted to client to acknowledge completion of work
Review of contract conditions throughout project timeline
3.2 Project Tasks and Work Packages
The following Work break down structure identifies tasks which will be undertaken to complete the
identified scope of services in a timely manner, while giving high regard to the Bureau’s requirements.
3.2.1
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Review
Ranking of locations without telemetric gauges that are away from telemetric access gauges
Review performance and location of each service
- Telemetry access through use of appropriate maps
- Data alignment through consideration of software package requirements
- Hydrological system performance – how well the system performances under floods or
heavy rain (is the information going to be skewed/inaccurate) or risk of services to flooding
(location)
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Proposal 2013
Figure 2: Work Breakdown Structure Within work packages of Project for Stages 1, 2 and 3
3.2.2
Planning
 Assessing old and new sites (criteria)
 Use ranking from previous section (review)
 Choosing which sites
 Contacting relevant land owners to discuss proposition
 Consideration of contracting services
 Greater estimation of external costs – could contract out to estimators
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Develop more sophisticated scheduling program of upgrade
3.2.3
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Design
How is it going to be done (design of construction stage)
Software / data design / improvements – to deal with increased data flow
3.2.4
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Documentation
Regular safety reports for all parts of upgrade package / construction phase
Weekly client reports to be built and delivered
Design reports to be developed for external review and checking with BOM
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Proposal 2013
3.2.5
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Construction
Compliance with legal (environmental law) standards
Consider strategic alignment
Negotiation to consider needs of external parties and work out a compromised solution
3.2.6
Completion
Assessment reports
Quality Assurance and performance reliability test of both data and telemetry performance
Hand over date of telemetric services to be determined
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3.3 Schedule
The provided schedule encompasses all tasks required for completion and their allocated length of
completion. The schedule will be used to provide both the client and NUPS Pty Ltd of work progress to
date and to evaluate whether further resources may be required. A detailed schedule of tasks as well as
a Gant chart identifying task lengths as well as key milestones can be seen in Appendix A
3.4 Milestones
The following milestones identified will be important to monitor, to ensure project scope is met on time.
Table 1: Key milestone dates for Project
Milestone
Awarding of Contract
Team Relocation
Commencement of works
Completion of Review Stage
Stage 1 Upgrade Commencement
Stage 1 Completion
Stage 2 Upgrade Commencement
Stage 2 Completion
Stage 3 Upgrade commencement
Stage 3 Completion
Status
Confirmed
Forecast
Confirmed
Forecast
Forecast
Confirmed
Forecast
Confirmed
Forecast
Confirmed
Date
01.07.13
10.07.13
15.07.13
29.12.13
05.01.13
31.12.14
01.04.14
30.06.15
01.07.14
30.06.16
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Proposal 2013
4 Team Allocation
4.1 Organisation Structure
The following organisation hierarchy will be applied from the commencement of services
Client
Bureau of Meteorology
(Bureu)
Director/Team Leader
NUPS Pty Ltd
Robert Goedecke
Structural
Engineer 1
Weilin Shi
Hydrology
Structural
Engineeer 2
Edward Stewart
Geotechnical
Engineer
Software
Engineer
Electrical
Engineer
Zheng Ou
Ken Ear
Lucy Griffith
Structural
Analysis
Ground
Assessment
Software
and Data
Storage
Telecommunciations
and Documentation
Figure 3: NUPS Pty Ltd Organisational Structure
4.2 Role allocation for review and construction stage
All team individuals have been allocated different roles for each stage of program works. A full detail of
project team breakdowns can be seen in Appendix A. Of major inclusion will be the role of a project
engineer to oversee the construction of all three design stages. Zheng Ou will take on this role.
4.3 Works requiring further resources
Subcontracting will be required throughout the stage to assist with installation of services.
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Telemetric installation: our preferred contractor is Peak Environmental Monitoring
Telemetric resources: Environdata
Electrical connections and field services: Broadcast Australia
Footings: Bayside Footings & Slabs
4.4 Suitability of Project Team
Robert Goedecke is the current lead engineer for NUPS Pty Ltd. Mr Goedecke will use his relevant
experience, working closely with the project team to allocate individuals to specific roles, based on their
skills and experience, as they are identified during the review stage and design of work packages. He
will oversee the supervision and management of construction work and will be the key contact for any
contractual issues and negotiations with the DERM. He will consult with the Bureau weekly to update
them on progress, and to provide technical and design documentation to ensure that the Bureau’s
requirements are met. Robert’s experience in project management and in design has proven vital for
many of our previous projects and proven his reliability.
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Proposal 2013
Lucy Griffith will be the appointed document officer and is in charge of all formal administration that will
be processed over the course of the project. Miss Griffith will work hand in hand with the PM to ensure
all documentation is completed, and appropriate courses of action are taken prior to the construction of
the upgrades. It is also her responsibility to organise any outsourcing and to liaise with any third parties
that may be involved. Miss Griffith will be responsible for overseeing all logistics that the project incurs.
NUS has full confidence that Miss Griffith will provide the required documentation and organisational
skills required to complete the upgrade.
Weilin Shi, our current Structural Engineer, and Edward Stewart, our other current Structural Engineer
will be appointed as Project Team 1. They will be responsible for the oversight of each stage as they
become available. The design, maintenance, construction supervising, and planning of each individual
stage will be undertaken by this team. It is also understood that this team will work with Project Team 2
to ensure each stage of the project runs within the time frame provided and is completed with a high
degree of quality. Both Miss Shi and Mr Stewart have extensive experience in structural engineering that
will aid in the successful completion of the project.
Ken Ear , our current Software Engineer, and Zheng Ou, our current Geotechnical Engineer, are
appointed as Project Team 2. This team will function is the same manner as team 1, however their
responsibility will lie with different stages of the project at different times. The team will liaise with
team 1 to ensure that each area of the project is done consistently and to ensure no discrepancies.
Ken’s technical software knowledge and Terry’s Geotechnical background will allow for effective
engineering analysis over the course of the project.
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Proposal 2013
5 Assumptions and Exclusions
5.1 Assumptions
The following list of assumptions are made clear as per proposal requirements to ensure that any extra
details are negotiated throughout design and construction phases
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Work will be carried out Monday to Friday throughout review and design stages with the need
to consider construction time frames further into the schedule
Conditions of contract are acceptable for the purposes of the identified scope of works
The bureau will make available all metadata, gauge coordinates and geographical maps for
completion of the review stage
Schedule of rates has been based on each individuals qualifications
Risks will be identified throughout the project stages
The Bureau will determine which resource areas are to be subcontracted out due to limited
experience or insufficient resources
Upgrades for stage 1 will be undertaken concurrently with design work for stage 2 and 3
Each team member will undertake regular documentation services throughout each upgrade
stage and preceding work packages
5.2 Exclusions
The following exclusions will apply to the provided program of activities unless otherwise notified by the
Bureau throughout each of the identified work packages
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Construction works will not be undertaken by NUPS
NUPS will not expect to review all sites
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Proposal 2013
6 Break down of fee
6.1 Lump Sum
The figure to which NUPS Pty Ltd has disclosed is one that is representative of the current market. Each
employee’s skill level has been taken into account to determine this estimate. NUPS Pty Ltd believes this
estimate will be appropriate going forward
6.2 Details
A breakdown of the ongoing rates determined by our firm can be seen below.
Table 2: Breakdown of Lump Sum Estimates
Project Role
Project Manager
Project Engineer
Document Controlling Officer
Design Reviewer
Contractor 1
Contractor 2
Review Manager
Hourly Rate ($)
150
120
100
80
60
60
100
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Proposal 2013
7 Appendix A
7.1 Schedule of Rate
Produced by:
Robert Goedecke
Checked by:
Network Upgrade Solutions (NUPS) Pty Ltd
South Australia 5005
Australia
SCHEDULE OF RATES
Item No.
Description
1
Unit of
Measurement
Quantity
Rate
$
Amount
$
Engineering Service Fees
1.1
Lead Engineer
Hour
8
$120.00
$2,000
1.2
Electrical Engineer
Hour
52
$100.00
$9,100
1.3
Software Engineer
Hour
260
$80.00
$26,000
Subtotal (Engineering Service Fees)
2
$37,100.00
Construction Service Fees
2.1
Project Manager
Hour
200
$150.00
$52,000
2.2
Project Engineer
Hour
2
$100.00
$2,000
Subtotal (Construction Service Fees)
$90,015.00
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Proposal 2013
Item No.
Unit of
Measurement
Description
3
Quantity
Rate
$
Amount
$
Review Service Fees
3.1
Project Manager
Hour
16
$100
$240
3.2
Design Reviewer
Hour
16
$50
$1,200
3.3
Document Controller
Hour
16
$75
$1,200
Subtotal (Review Service Fees)
4
$90,015.00
Miscellaneous
6.1
Purchase of Office
Item
5
$500
6.2
Travel Expenses
Item
10
$110
Subtotal (Miscellaneous)
TOTAL TENDER SUM:
$14,720
$90,015.00
$90,000.00
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7.2 Detailed project schedule
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8 Appendix B
8.1 Project Team CV’s
Robbie Goedecke
Robbie has invaluable experience in leading and managing teams through his role as sales assistant and
team supervisor with Australian Geographic Retail. With qualifications in both Civil & Structural and Civil
& Environmental engineering, Robbie is able to apply a well-rounded approach to any service. He
understands new concepts easily, whilst using analytical skills to develop practical and feasible solutions.
Having benefited from current experience within the engineering industry, Robbie is able to understand
the relationships required between clients, consultants and contractors. This has allowed Robbie to
confidently develop new and innovative ideas to address problems, whilst committing himself towards
providing excellent client service and results delivery. As a result, Robbie has been able to build positive
relationships with all of his clients.
Robbie has a wide range of project management and service upgrade experience which spans from
assisting in the upgrade of a new water distribution network within greater metropolitan Adelaide, to
recently undertaking the planning phase of a new urban development in Hearne’s Lake, NSW. He has
strong experience in decision-making under uncertainty, allowing robust decisions to be made through a
management framework. Consequentially, Robbie is a well valued member of the company as
demonstrated by his ability to develop a highly competent working team who deliver breakthrough
results.
Lucy Griffith
Qualified in Electrical and Electronic Engineering, Lucy has a wide knowledge base to bring to the NUS
team. Her knowledge of telecommunications systems will be of particular use during the South East
Queensland Telemetry Rain Network Upgrade consultancy project. In addition to this, her recent
training in System Engineering will provide a solid framework for the approach of the project.
Lucy was exposed to the running and documentation of large projects during her work experience with
Electranet during the summer of 2011-2012. She was stationed with the team completing the
installation of new high voltage underground power lines near the Adelaide CBD. During her time there
she lent a hand with document editing among her other duties. This experience gave Lucy insight into
dealing with third parties during a large scale project, including contractors and land owners, as well as
the requirements for consistent documentation on a large project.
Lucy is also highly valued for her interpersonal communication skills. She has been praised time and time
again for her clear and concise written and verbal communication. Lucy is an integral part of the NUS
team.
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Ken Ear
Ken is qualified with a degree in Software Engineering. His ability to analyze situations and provide a
series of possible solutions is high. Differentiating between the solutions will require the most cost
effective means of solving any situation.
Ken’s expertise lies within the bounds of his degree. He is able to efficiently use software to perform
many tasks such as data analysis, documentation and high-end computation automation. Through the
group projects conducted over years, he can also work effectively with other team members and
achieve the milestones set in place. By working with many clients over the years, the experience gained
is invaluable to the future deployment of projects.
The project of upgrading and commissioning new rain gauges would require hardware and more
important, software upgrades. This is where I believe I will be able to utilize my expertise. The act
sending and receiving data from those rain gauges would require large knowledge in the software field.
Upgrading rain gauges will require the modification of the software which ultimately transmits
Weilin Shi
Weilin has experience in project planning and scheduling. Having involved in the Hermes Flagship Store
Project (Shanghai), China, she has been able to develop realistic project plan and deliver professional
project schedule. Benefited from her industry experience, she is able to think as a professional engineer,
preparing high quality engineering documents.
With qualification in Civil & Structural Engineering and two-month internship in an engineering
consultancy, Weilin has solid knowledge to provide for the NUPS and for the project. In addition, Weilin
impressed on her line manager and the senior engineer because of her hard working. She is determined
to help clients achieve their expectations.
Her invaluable experience spanning from project planning, design and scheduling to construction
management will bring certain benefits to the NUPS team as well as the clients.
Edward Stewart
Edward has been involved in the Royal Australian Air Force as an officer, along with multiple retail roles
which has provided him with professional training and experience in leadership, followership, task
management, social and formal communication and many other relevant areas.
Edward is a qualified Architectural Engineer from the University Of Adelaide where he completed many
engineering projects such as; The design of a air traffic control tower, a geotechnical bridge plan and a
multistorey building project. He has also received educational training in management and project
management and has sufficient experience in hierarchy dealings, public speaking and engineering
design. Edward’s extensive experience in project design and management has put him in good stead to
embark on any engineering project seen fit.
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Terry
Terry is undertaking the final semester of bachelor of civil and structural engineering in the University of
Adelaide. During almost 4 years university study, Terry has deep understanding of geotechnical
engineering, water engineering and structural engineering.
In this rain gauges upgrading proposal, the location of new rain gauges is one of the critical issue need to
be considered. Since the new rain gauges can be installed on soil without footing, the type of soil can
directly impact the accuracy of data collected by new rain gauges. Thus, soil assessment has to be done
in each region before installation of rain gauges.
Terry has designed proper locations of a series of borehole for a project in year 3 and just finished a
project about soil bore-logging and relevant calculation of expansive soil surface heave in this semester.
Thus, those experiences can assist to find out the appropriate location of new rain gauges.
Consequentially, Terry is able to be consultant geotechnical engineer with highly expected in this rain
gauge upgrading proposal.
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9 Appendix C
9.1 Proposal Preparation Documentation
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