Assistant Director of Housing Services
Division of Student Affairs
Department of Residential Education and Housing Services
The Assistant Director of Housing Services is an integral part of the Student Affairs team and
provides comprehensive oversight, direction and occupancy management in the student
housing program. The Department of Residential Education and Housing Services works to
establish an atmosphere conducive to living the mission of Occidental College. The mission of
Residential Education includes heightening the awareness of issues of diversity, with the goal of
increasing the level of understanding and respect between people. This pluralism extends to all
members of the Occidental community, offering opportunities for engagement and interaction
within the residence halls.
The Assistant Director of Housing Services, under the direction of the Associate Director of
Housing Services, will assist with the development and implementation of policies regarding
license agreements, billing, occupancy, assignments, record maintenance, assessment activities
and facilities management for approximately 1,700 students in 13 halls and two off-campus
houses. The Assistant Director of Housing Services will work directly with the Assistant
Directors for Residential Education to ensure the effective functioning of the capacity and
facility management of all residential spaces.
RESPONSIBILITIES:
Responsibilities include, but are not limited to:
ADMINISTRATIVE/OPERATIONAL DUTIES
 Keep accurate records of occupancy, assignments and vacancies and reconcile as
needed.
 Prepare reports as requested (occupancy, assignments, vacancies, revenue and
projections).
 Coordinate all room changes and associated paperwork in assigned halls.
 Coordinate the Room Draw process for returning students and solicit feedback from
staff and students.
 Coordinate room assignment and placement of incoming first-year, transfer and
international students.
 Coordinate Summer and Winter Break housing
 Coordinate the Bed Lofting process, maintain appropriate forms and student
correspondence.
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Coordinate database (BANNER) related projects such as new reports, data entry and
billing.
Manage Vendor services and repairs such as Laundry, Direct TV, Micro-Fridge and new
contracts.
Assist with the successful implementation of special interest programs in various
thematic living spaces.
Work with student managers for The Green Bean student run coffee shop to train and
manage proper inventory and sales tracking.
Share rotational on-call responsibilities, serving the entire campus community.
Respond to facilities and other campus emergencies as available, including bed bugs,
fires, floods, windstorms, power outages and other concerns.
Manage the emergency supplies for the residence halls, update, distribute and track as
needed.
Disseminate necessary information to staff and residents through meetings, department
website, campus newspaper, and email list-serves.
Be aware of and actively encourage safety within the assigned area. Follow-up with
ongoing security concerns such as propped doors, maintenance issues, etc.
Assess physical condition of residence halls, documenting and follow up with issues or
concerns.
Effectively distribute and maintain records of student room keys.
Be available to staff and students during the day and evening duty and office hours.
Serve as a liaison with Facilities, Campus Safety, Conference Services, the Card Office
and other offices on campus.
STAFF SUPERVISION, TRAINING & EVALUATION
 Actively participate in the planning and facilitation of training sessions for
undergraduate para-professional staff. Trainings include, but not limited to: Graduate
Hall Coordinator, Mentor Residential Advisor, Resident Advisor and departmental InServices.
 Supervise Graduate Hall Coordinator assigned to Housing Services.
 Assist in the development and implementation of the Resident Advisor selection process
and RA workshop.
 Provide ongoing feedback to staff through a mid-year formal evaluation.
 Assist staff with managing conflicts in a positive and productive manner.
 Assist staff with problem-solving, conflict mediation, and crisis management in the
residential community.
COMMUNITY DEVELOPMENT
 Actively encourage the concept of educational programming by serving as an
information source, program presenter, motivator, etc. Supervise the staff in meeting
program expectations as outlined in the staff manual.
 Participate and encourage staff and students in ongoing interaction with faculty
associates.
 Actively participate in programs held by the department.
 Identify students with personal, social, academic or disciplinary problems and assist
them with such problems conscientiously and appropriately either directly or through
referral to the Emmons Health & counseling Center or other community resources.
 Take lead role in managing crisis situations.
 Oversee successful implementation of special interest programs in various theme halls.
JUDICIAL MANAGEMENT
 Serve as a conduct officer within the Office of Student Conduct.
 With the assistance of the Dean of Student’s Office, coordinate the campus response to
off campus conduct and hear cases as appropriate.
 Serve as a hearing officer for Title IX cases and other hearings as needed.
 Support Community Directors and residence hall staff in taking appropriate actions
when dealing with students whose behavior needs to be limited or corrected.
CAMPUS SUPPORT
 Be available to assist and support with campus wide programming efforts (OxyEngage,
Orientation, opening and closing, etc.)
 Attend important campus community events (Orientation, Convocation, Homecoming,
Graduation, etc.
 Serve on Campus committees, task forces as needed.
 Support Student Affairs initiatives, programs and activities as needed.
OTHER DUTIES AS ASSIGNED
Be available and open to participating in other activities as needed.
QUALIFICATIONS:
 Master’s degree required in higher education administration, student development,
counseling or related field.
 Two years of professional experience in residence life or housing is preferred.
 Strong knowledge and experience in judicial affairs is preferred.
 Strong leadership ability and excellent communication skills is a MUST for this position
COMPENSATION:
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Competitive salary and full benefits package.
Furnished apartment in the assigned area, cable TV, internet, and utilities included.
Meal plan.
Professional development funding.
To apply, please submit a resume and cover letter to: resumes@oxy.edu.