UNIVERSITY OF THE VIRGIN ISLANDS
HUMAN RESOURCES DEPARTMENT
TUITION REMISSION FORM
DATE: _____________________________
SEMESTER/YEAR _____________
EMPLOYEE CLASSIFICATION
REGULAR [ ] PROFESSIONAL [ ] FACULTY [ ] ADMINISTRATIVE [ ] EXECUTIVE [ ]
RESEARCH [ ]
NAME OF EMPLOYEE _________________________________ ID#___________________
HOW LONG EMPLOYED _____________
MAXIMUM CREDITS ALLOWED________
NAME OF EMPLOYEE’S SPOUSE/DEPENDENT________________________________________________
COURSE
COURSE #
DAYS
TIME
TOTAL CREDITS
APPROVED_____________________________
CREDITS
Human Resources Office
SPECIAL PERMISSION SECTION
ONLY EMPLOYEES REGISTERING FOR CLASSES DURING WORKING HOURS SHOULD COMPLETE THIS
SECTION
_________
I am a matriculated student and the course is required for my graduation in the current academic
year.
_________
My supervisor has determined as a part of my performance evaluation that this course is
necessary to improve and upgrade my job performance.
_________
Course not offered in the evening.
WORK RELEASE APPROVAL
__________________________________
________________________________
Department Head
Human Resources Manager
SEE REVERSE SIDE FOR TUITION REMISSION GUIDELINES
REV 11/06
TUITION REMISSION GUIDELINES
ELIGIBILITY SCHEDULE:
LENGTH OF REGULAR FULL-TIME EMPLOYMENT
MAXIMUM CREDIT HOURS ALLOWED
PER SEMESTER:
Six (6) months to one year
4
One year or more
7
Two years or more
11
Professional and Regular Staff may begin taking courses after completing six (6) months of employment. Their
spouse/dependents are eligible to take classes after five (5) years from the employees start date.
Full-time faculty, research faculty, administrative, and executive staff and their spouse/dependents are eligible
to take classes at the start of their employment.
TAKING CLASSES DURING NORMAL WORK HOURS
Employees may be granted time off from work to take a maximum of one course during regular working hours
if the course in question is not offered in the evening, and:
a.
The course is required by employee’s supervisor to improve the employee’s skills and/or job
performance;
b.
The employee is a matriculated student, the course is required for graduation in that semester,
and no acceptable alternative course is being taught in the evening.
TUITION
Tuition fees associated with credit-hour courses will be waived for all courses for eligible employees. Spouses
and dependents are eligible for tuition remission for undergraduate courses only.
EXCLUSIONS
The following fees are excluded from the tuition remission program and are the responsibility of the student to
pay:
a. Registration fee b. Laboratory fee
c. other incidental fees are fines
d. Fees for non-degree courses, seminars and workshops
DEPENDENT CHILD
Dependent children must meet following criteria to qualify for this benefit:
**
a.
Be the natural or legally adopted child of the qualified employee;
b.
Be under the age of twenty-five (25)
c.
Be claimed as a dependent on the qualified employees for Federal Tax purposes.
VERIFICATION
The following documents must be submitted to the Human Resources Office for purposes of verification of eligibility:
SPOUSES:
a.
Marriage certificate. Must be submitted with initial registration form.
DEPENDENTS:
a.
Birth certificate or certification of adoption. Must be submitted with initial registration form.
b.
Federal income tax form listing the child as a dependent. Must be submitted once a year at
the beginning of the Fall Semester.
**
Employees are required to report any changes in eligibility status of spouses or dependents to the Human
Resources Office within thirty (30) days.
**REGISTRATION PERMITS WILL NOT BE APPROVED FOR SPOUSES OR DEPENDENTS WITHOUT SUBMISSION OF PROPER VERIFICATION DOCUMENTS.