Panhellenic Minutes
February 12th, 2015
University of San Diego
UC 107
Order of Business:
I.
Call meeting to order – 1:04pm
II.
Panhellenic Creed
III.
Visitors
a. Jessie – Sigma Pi
i. Operation Bow Wow, campaign for Mike to get a guide dog
ii. Meeting Thursday, February 19th 12:15 in Serra 215 (would
like 3-5 delegates from each sorority)
b. Trent – Beta Theta Pi Social Chair
i. Welcome into the new semester and congrats to exec members
for doing an awesome job
ii. Will be coming into chapter meetings to hand out flowers
c. Brooke Miller – Kappa Alpha Theta
i. NEDA walk Feb. 28th - Theta already has a team and we would
love to see more sorority women out there
ii. Good way for new members to get involved
iii. Everyone who signs up gets free shirt, free tote, and free 30
minute yoga session before the walk
IV.
Role call (not in attendance: Alpha Delta Pi Junior Delegate, Kappa Kappa
Gamma Junior Delegate, Sigma Theta Psi Junior Delegate)
V.
Officer Reports
a. President: Molly Gartland
i. Greek Guidelines Revision
1. Ask your chapter to come up with parts they want to
talk about
2. Submissions due Feb. 22nd by 10pm so we can talk to
administration
3. Actual revision meeting will be either march 7th or 14th
(try to have 2 people from each chapter in attendance)
ii. Greek Awards Announcement – Katie Modesitt from Order of
Omega, recommend anyone involved in Dean’s Trophy to get
involved
iii. Black Student Union
1. Discussion on Blackness Feb. 17th 6pm in UC Forum A
around activism and academia in black community
2. Step Show Feb. 25th 7-9pm in UC Forums
3. Black Lives Matter Speaker Feb. 27th 12pm in Salomon
Hall
iv. Approved events: Kappa Alpha Theta, Gamma Phi Beta
b. VP Programming: Stephanie Linos
VI.
VII.
i. New Member Series – Feb. 18th and 19th UC Forum A & B 69pm
1. Please make sure new members are signing up so we
can get treats
ii. New Member Induction Feb. 26th 6-7pm
1. Would appreciate presidents being there
iii. Sending out an email with Greek Week Rule Book, please read
and bring revisions to next Wednesday’s Greek Week Meeting
iv. Greek Week subthemes
c. Recruitment Team
VP Recruitment Operations: Emily Fraser
i. Alpha Pi Sigma & Sigma Theta Psi are starting recruitment next
week
ii. Kappa Delta & Alpha Delta Pi – continuous open bidding
VP Recruitment Programming: Nichola Usher
i. Office Hours: Wednesday 2:30-4 in SLIC
d. Public Relations: Alexandria Sullivan
i. At Senate Meeting
e. VP Philanthropy/Community Service: Shelby Dern
i. Greek Disciplinary Board
1. Would love more diversity on GPD! Bring it up again
2. What does GPD do? Different chapters help with
marketing for different events, create a calendar of
events, help with Greek Week philanthropy, and help
with campus wide events
ii. Email me with your philanthropy information if you haven’t
already
iii. City of Refuge Greek Week Philanthropy – organization in
Ghana to help out a city with a library and school supplies
f. VP Administration: Samantha Wallo
i. UGA Retreat was a blast! Biggest takeaway: accountability
ii. Rosters are all in!
iii. Panhellenic Scholarships coming soon
g. VP Health and Wellness: Morgan Offenheiser
i. Anonymous link for sexual assault letter submissions has been
taken down but this won’t affect trainings this semester
ii. Please fill out Carmen Vasquez’s Sexual Assault Survey
Junior Delegate Reports
Chapter Reports
a. Alpha Delta Pi
i. No announcements
b. Alpha Pi Sigma
i. Tabling 11-2 buy some roses or goodie bags!
ii. Starting recruitment Monday
iii. Like our Facebook page!
iv. Thank you for making us welcome at UGA
VIII.
c. Alpha Phi
i. Tabling for Valentine’s Day – cupcakes, cookies, and rice
crispies
d. Alpha Chi Omega
i. Over the Line (modified baseball) Philanthropy with Fiji Feb.
28th – tabling next week
e. Gamma Phi Beta
i. No announcements
f. Kappa Alpha Theta
i. No anouncements
g. Kappa Delta
i. Shamrock N’ Roll – Feb. 24th UC Forums, doors open at 6,
performances begin at 7
ii. Raffles throughout the night
iii. Tickets purchased in advance $5 or at the door $7
iv. Tabling & selling tickets over the next 2 weeks Tuesdays and
Thursdays during dead hours outside the UCs
h. Kappa Kappa Gamma
i. No announcements
i. Pi Phi
i. Bid day Monday! Thank you for your support!
j. Sigma Theta Psi
i. So excited to start recruitment next week!
Advisor Reports
a. Katelin Rae
i. Please encourage UGA participants to fill out the post UGA
assessment Qualtrics survey! We welcome feedback and would
love to hear about your experience. The survey launched
Tuesday and will be open for two weeks!
ii. Interested in getting to know the new Assistant Director of
Fraternity and Sorority Life? Join Katelin for a Greek Meet and
Eat next Tuesday 2/17 before men's bid day begins 12pm-1pm
on the SLP Courtyard. (Please bring your lunch) or Monday,
2/23 Greek Coffee Chat 10am-11am. Please meet outside Tu
Mercado! An Evite was sent to Presidents, but any member of
the community is welcome!
iii. USD It's On US campaign! Thank you to those that participated
in the video last Thursday. USD invites all students to take the
anonymous Sexual Assault Campus Climate Survey. Survey can
be found here: http://www.sandiego.edu/sasurvey
iv. NPC Spotlight: In 1902, all 26 NPC member organizations
unanimously agreed to pursue certain procedures and ethics
that lead to their mutual functions. I would like to highlight one
today.
v. NPC Unanimous Agreement (UA) X: This UA, pimary purpose
is to protect the single sex status of our organizations. We have
IX.
an ongoing responsibility to publicly demonstrate this through
recruitment, education, and Inculcation of members into our
organizations without need or dependence on others.
vi. This applies to men's recruitment. As fraternity recruitment is
underway please respect their recruitment process. While they
should not be involved with sorority recruitment, education or
new member activities, women should not participate in their
fraternity recruitment events. Please remind and educate your
members!
vii. One more risk management training coming up
viii. Have a wonderful weekend!
b. Jenine Saekow
i. Mental Health and Wellness Outreach
ii. Topics we’ve had in the past but we’re open to any topics:
1. Healthy Relationships
2. Eating Disorders
3. Body Image
4. Women’s Issues
5. Substance Use
6. And More!
iii. If there is something you want to talk about, fill out a request
form: www.sandiego.edu/chwp/services/presentationrequest.php
Old Business
a. Feedback regarding VP Recruitment Operations - motion to discuss:
Alpha Chi Omega, second: Alpha Delta Pi
i. Alpha Delta Pi – we brought up with our district advisors and
talked about considering changing bylaws so it could be dealt
with internally in the future
ii. Alpha Pi Sigma – nothing to add
iii. Alpha Phi – we don’t feel like she needs to be voted out of her
position
iv. Alpha Chi Omega – we don’t feel she needs to be removed, we
know it’s hard
v. Gamma Phi Beta – we don’t feel she needs to be voted off and
we appreciated that she stood up in front of everyone
vi. Kappa Alpha Theta – we appreciate her standing up
vii. Kappa Delta – we understand where she was coming from
viii. Kappa Kappa Gamma – we understood her actions
ix. Sigma Theta Psi – we had the same feelings as everyone else
x. Motion to Close: Kappa Alpha Theta, second: Gamma Phi Beta
b. Greek Week Themes
i. Motion to vote: Sigma Theta Psi, second: Alpha Phi
ii. In Favor of Once Upon a Time: Kappa Alpha Theta, Sigma Theta
Psi
X.
XI.
XII.
iii. In Favor of Out of this World: Alpha Delta Pi, Alpha Phi, Alpha
Chi Omega, Gamma Phi Beta, Kappa Delta, Kappa Kappa
Gamma
iv. In Favor of Game Night: Alpha Pi Sigma
New Business
a. Any questions about City of Refuge? It will be in UC Forums, not off
campus like last year
Comments from the Audience
Adjournment
a. Motion: Kappa Delta, second: Sigma Theta Psi – 1:45pm