May 21, 2015, 10:30am -12:00pm
Santa Barbara County Public Health Department
300 N. San Antonio Rd. Building 1
Teleconference #:
805-681-5400
Participant #: 528807
Meeting Minutes
1) Introductions- Cottage Health- Susanna Shaw; Visiting Nurse & Hospice Care- Martha
Time
1030
Collins, Elizabeth Adams, Suzette Chafey; Santa Barbara Neighborhood Clinics- Leslie
Kearney; Lompoc Valley Medical Center- Bill Kelly; Santa Maria Fire- Roy Dugger;
American Red Cross- Gayle Robinson; Valle Verde- Erika Doyle; Marco QuintanarLTCO; Fresenius Medical Care- Trini Gallegos; Catherine Lee- Hinchee Homes; Stacey
Rosenberger, Jan Koegler- PHD/EMSA; Debbie Mockler-Young- Marian Extended Care;
Gloria Nuernberg- The Samarkand
2) Approve Meeting Minutes- March 19, 2015
3) News/Updates
1035
1040
a) Oil Spill
i) Unified command continues to respond to the Refugio Oil Response-for more
information- http://www.refugioresponse.com/
b) Annual Statewide Medical Health Exercise- November 19th
i) The scenario is anthrax- a plane flies over southern California dropping aerosolized
anthrax. The PHD will be testing the ability to dispense mass prophylaxis to the
community. We will receive mock antibiotics at our warehouse and then provide
them to partners who will then provide them to staff and clients in a closed POD
(Point of Distribution) model. The PHD will also be exercising two open PODs
which will include mass vaccination for the flu.
ii) We will continue to plan and talk about this exercise as it draws near. Trainings will
be held in October and early November.
c) Oxygen Project
i) Continue to work on having meetings with oxygen vendors. We have asked AMR to
participate with us in our planning efforts because they have experience in working
with the oxygen vendors.
ii) Department of Health and Human Services is releasing a At-Risk Resiliency
Interactive Map that should be out soon- www.phe.gov/arim
(1) This map provides de-identified Medicare data for electricity dependent DME by
state, county and zip code. Once this is available we can use it for planning to
understand how many individuals we have in the county that is dependent on
electricity.
4) LTC/SNF Training Dates/Topics and
a) What topics do we want to cover in the trainings this year?
i) Staffing during a disaster or emergency- many of staff work multiple jobs at different
facilities; what do you do with their families?
ii) Evacuating facility- where do they go and how do they get there?
iii) Supplies to Support the facility during a disaster or emergency
1050
iv) Going to a shelter- American Red Cross Expectations
b) LTC/SNF Training- July/August
c) Home Health Training
i) We will explore the possibility of having a training specific for Home Health
Agencies in August. Home Health would still be invited and encouraged to attend
the LTC/SNF trainings but we feel that if would be beneficial to have their own
training to further emergency planning in their agencies.,
5) Outpatient Training Topics
1110
a) Topics
i) Shelter in Place and Evacuation
b) Dates- July/August
6) Advisory Committee
1130
a) The current advisory committee members are ending their two year term- see the
advisory committee meeting minutes to see the changes made. We are still looking for
representatives for outpatient, LTC and student health.
Standing Agenda Items
Training/ Resources
1145
a) Thursday May 28 9:00-11:00 – Risk and Crisis Communication Exercise at Public
Health Department 300 N. San Antonio Road
b) CERT Class Santa Maria
Partner Emergency/Disaster Plans
a) EMS/PHD available to review plans to assure alignment with County plans.
b) Be sure to include evacuation warning/order issued via telephone, AND reporting status
and requesting assistance from PHD/EMS in your checklists.
c) If you need any templates or examples of plans please let us know!
Roundtable: Participant Update on Current Activities and Needs
Fresenius Medical Care Dialysis- Every 3 months they test the ability of clients and staff to
disconnect from dialysis machines
LVMC- Participated in City of Lompoc- Ready, Set Go! event
City of Santa Maria- 680 individuals trained in hands only CPR at the Strawberry Festival
hoping to break 1000 at the fair; will also be teaching hands only CPR to 7th grade students.
American Red Cross- Participated in Ready, Set Go! event; Home fire preparedness campaign
in Santa Maria over 300 homes to install fire alarms- they will continue the campaign
throughout the county
SBNC- starting to work on shelter in place trainings for each of facilities
VNHC- EOP completed for the agency and PHD is reviewing it. Currently finishing the EOP
for Serenity House
- Hospice volunteers trained to help develop grab and go bags for acute hospital
patients
- CERT training has been postponed hopefully it will happen in the fall
Valle Verde- Residents completed a disaster drill on May 7th; will have a safety drill for staff in
July and are currently working on updating their disaster plan.
Samarkand- Still working on disaster plan- updates and revisions
Marian Extended Care- updating EOP with modified HICS- roles and org charts.
SB Cottage- HICS 5 training, Joint Commission/CMS; working to complete the after action for
Ebola, Patient move drill in August, Goleta Valley is having Chempak moved; September will
be hosting an event for preparedness month focusing on staff preparedness.
Adjourn till Next Meeting:
1. June 18, 2015 10:30-12:00 Visiting Nurse and Hospice Care Santa Barbara
1150
1200
Disaster Healthcare Partners Coalition
Advisory Committee Agenda
May 21, 2015
10:00-10:30am
805-681-5400
Participant #: 528807
Teleconference #:
1. Introductions
2. Advisory Committee Representatives
a. Current Representatives
b. New Representatives
See below for the new representatives for the Advisory Committee for the 2015-2017 term. We are still looking
a representative for Outpatient, LTC and Student Health Services. A representative from Medical Reserve Corp
has been added to the Advisory Committee. This will be updated and uploaded to the webpage and included in
the coalition governance document once we have representatives for all the types of agencies.
Advisory Committee 2013-2015
Advisory Committee 2015-2017
Type of
Agency
Hospital
Committee
Chair
Representative’s
Name
Name of
Agency/Facility
Term
Incoming
Member
Name of
Agency/Facility
Term
Susanna Shaw
Cottage Health
System
8/20138/2015
Bill Kelly
Alt- Neil Imano
Lompoc Valley
Medical Center
8/20158/2017
SNF
Larry Huffman
Santa Maria Care
Center
8/2013
Debbie MocklerYoung
Marian
Extended Care
Center
8/20158/2017
Richard Abrams
Santa Barbara
County OEM
8/2013
Richard Abrams
Santa Barbara
County OEM
County Office
of Emergency
Management
City Office of
Emergency
Services
8/20158/2017
Rotating with
meeting place
Outpatient
Leslie Kearney
Santa Barbara
Neighborhood
Clinics
8/2013
Long term care
provider
Michael Pointer
Vista Del Monte
8/20138/2015
Home Health
Care
Jill Martin
Marian Home Care
8/20138/2015
Public Health
Department
Jan Koegler
EMS Agency
Student Health
Services
Specialty
Service
Providers
Martha Collins
Visiting Nurse
and Hospice
Care
SBPHD
Jan Koegler
SBPHD
John Eaglesham
SB EMSA
John Eaglesham
Atl- Matt Higgs
SB EMSA
Stephanie
Coghlan
UCSB Student
Health
Invitation to
meetings/trainings
as necessary
Invitation to
meetings/trainings
as necessary
N/A
N/A
N/A
Suzette Chafey
Medical
Reserve Corps
3. Preparedness Month
a. Ways for the coalition members to participate during preparedness month- September
4. Wrap Up
8/20158/2017
8/20158/2017
8/20138/2015
Law/Fire
Medical
Reserve Corps
8/20158/2017
8/20158/2017