Cony All-Sports Boosters
August 5, 2013
Attendance: Steph Benner, Lisa Caron, Holly Daigle, Karen Douglas, Maureen
Elwell, Wendy Gagne, Aaron King, Erin King, Tammy Lapierre, Marc
Levesque, Gretchen Livingston, Bob Moore, Jan Murphy, Ann-Marie Neill, Gigi
Ottmann-Deeves, Brenda Pridham, Merrilee Rohman, Wilbur Shadow, Linda
Simard, Lorraine Kingsbury
Call to Order: by Jan Murphy - Chair
Secretary’s Report: The June 2013 Secretary’s Report was reviewed. Linda Simard
made a motion to accept the minutes, Gigi Ottmann-Deeves seconded the motion
and all were in favor of accepting the minutes as read. There was a question
regarding the outcome of the discussion about athletic jackets for state
champions as no one could remember the final determination, the topic will be
discussed at a later meeting.
Treasurer’s Report: Bob Moore provided a written report, which reflected the
income and expenses for each team, activity and event. The 2012-2013 expenses
were $107,244.55 and the income was $120,415.59. The ending balance of the
2012-2013 financial year is currently $13,171.04. There is one outstanding bill,
which is for the green fees from the Golf Tournament.
The balance from the 2012-2013 sport seasons will be transferred to the savings
account as soon as funds are raised to begin the 2013 – 2014 seasons so that the
monthly treasures report will reflect the expenses and income for the current
year. The funds transferred along with funds from the Hoop Classic and Team
Cony are used for large-scale projects and/or unforeseen expenses. A few
examples of past purchased are the lights and scoreboard in Alumni Field as well
as new seating.
Bob thanked all the team representatives, parents and the coaches for all of the
time and dedication given during the 2012-2013 sports season to support all of
the sport programs and booster activities.
Bob discussed some of the areas we could focus on this year to boost our income,
which included the Sports Programs and the SCRIPT Program. Maureen Elwell
suggested that parent have the opportunity to put an add in the program as well,
which may be especially appealing to parents of seniors wishing them luck in
their last sports season as a high school player. Some parents have purchased ads
in the school year book to wish their student luck and success in the future.
Concessions – Concessions bring in the majority of the income. Bob reminded
team reps that two people should be counting the till together at the end of
the business day as a checks and balances procedure. All money, receipts,
and expenses should be recorded on an income report forms and turned
into Bob Moore ASAP after the event so that the funds can be deposited
and reflected in the following month’s treasure’s report. All receipts need
to be turned in as well so the expenses and income can be accurately
recorded to reflect operational costs and profits for each activity and event.
This is especially important when funds are used from the till to purchase
additional supplies.
The balance from the 2012-2013 sport seasons will be transferred to the savings
account as soon as funds are raised to begin the 2013 – 2014 seasons so that the
monthly treasures report will reflect the expenses and income for the current
year. The funds transferred along with funds from the Hoop Classic and Team
Cony are used for large-scale projects and/or unforeseen expenses. A few
examples of past purchases include the lights and scoreboard in Alumni Field as
well as new seating and resurfacing of the track.
Bob responded to a question asked about how the gate fees are used. The gate
fees go directly to the City of Augusta and are used to cover the cost of routine
maintenance for the sport fields, roads, lights, water, etc.
Wendy Gagne made a motion to accept the Treasurer’s Report, which was
seconded by Tammy Lapierre and all were in favor.
Athletic Director’s Report: Paul Vashon was unable to attend, but asked that people
be informed about the mandatory parent meeting on Sunday, August 18th at 6:00
p.m. for any athlete trying out for a fall sport.
Paul also asked that people be informed that the Homecoming football game is
scheduled for Friday, September 27th at 7 p.m. against Lawrence. More
information regarding Homecoming will be discussed at the next Boosters
meeting.
Old Business –
USATF Track Meet August 10th – Team reps need to contact parents ASAP to
find people willing to work and provide food. Below is a list of team
coverage of the concession stand and team food assignments.
August 10th - Concession coverage assignments:
7:00 a.m. – 10:00 a.m. – Swimming and Track 4-5 people from each team
10:00 a.m. - 1:00 p.m. – Field Hockey and Girls Lacrosse 6 – 8 people per team
12:00 p.m. - 3:00 p.m. – Baseball and Girls Basketball 6 – 8 people per team
3:00 p.m. – 6:00 p.m. - Boys and Girls Tennis and Cheering 6 – 8 people total
Food Assignments:
Boys Soccer –
Girls Soccer –
Ham Italians
Pasta Salad
Boys Lacrosse –
Boys Basketball –
Golf –
Football Softball Hockey
Volleyball
Wrestling
Turkey Italians
Fruit Salad
Trail Mix
Ham Italians
3 crock pots (chili, chop suey, mac n cheese, etc.)
3 crock pots (chili, chop suey, mac n cheese, etc.)
Fruit Salad
Pasta Salad
** All food should be brought to the Alumni Field Concession Stand between
7:00 a.m. and 10:00 a.m. Italians should be hot dog roll size and individually wrapped.
Trail mix should be in baggies. Fruit salad and pasta salad should be brought in
disposable foil pans and will be sold in cups at the concession stand.
Merrilee Rohman is replacing Stacie Downs as the Girls Tennis Representative.
Karen Douglas is replacing Maureen Elwell as the new secretary.
Jan Murphy reported on the Celebrity Waiter Dinner. People that attended had a great
time and everyone was encouraged to attend next year’s event. A $5300 profit was
made at this event.
New Business – Booster Rep Training & Informational Session will take place at a later
date.
Drive-Out Cancer Week – Holly Daigle reported that due to the fact that there is
only one week of preseason practices before the start of the new school year
it was impossible to schedule games before the start of the regular season like in
years past. The Field Hockey Team will play Gardiner on Saturday, September 21st.
Other teams willing to participate need to contact Paul Vachon so a date can be
scheduled ASAP. The football teams will not be able to participate this year due to
the fact that they now play Gardiner in the regular season.
If other teams will be participating Holly is willing to order t-shirts for them.
Coaches need to let Holly know if their team will be participating after you receive
confirmation from Paul that a game has been scheduled.
Football Concession Stand: Teams picked on of the Friday night Snack Stand. Reps are
responsible for finding parents to work. It takes approximately 12 people to work
each Friday night due to the large crowds the football games draw. The concession
stand set up will be done for you before each crew of workers arrive. Please have
parents arrive by 5:00 pm.
Friday night games:
August 30th – (vs. Mt. Ararat) – JV Football
September 13th – (vs. Brewer) – Cheering and Volleyball
September 27th – (vs. Lawrence) – Boys & Girls Soccer (Homecoming, need extra people)
October 11th – (vs. Hamden Academy) -Girls Tennis
October 25th – (vs. Gardiner) Track & Cross Country (Need extra people)
Homecoming Week – will be held the week of September 23 – 28th. Below are
a list of home games for each team.
Cross Country – Friday, September 27th (G) 4:00 p.m., (B) 4:30 p.m.
Field Hockey – Tuesday, September 24th 4:00 p.m. vs. Hamden
Boys Soccer – Thursday, September 26th 3:30 p.m. vs. Lewiston
Girls Soccer – Tuesday, September 24th 3:30 p.m. vs. Mt. Ararat
Golf – Wednesday, September 25th 3:30 p.m. Skowhegan
Thursday, September 26th 3:30 p.m. Messalonskee
Volleyball – Tuesday, September 24th (JV) 4:30 p.m. (V),6:00 p.m.
South Portland
Thursday, September 26th, (JV) 4:30 p.m. (V) 6:00p.m. vs.
Windham
JV Football/Cheering – Friday, September 27th 7:00 p.m. – vs. Lawrence
Fundraisers for fall teams - Team Reps need to contact the coaches to see what they have
planned for a team fundraiser and let Boosters know what you plan on doing.
Ram Cards – Sue Caron will be at Cony on August 26th and 27th from
6:00p.m. – 7:30 p.m. in the lobby to distribute Ram Cards to team
representatives. Please bring a copy of your team’s roster when picking up
cards. Each athlete playing a fall sport will be required to sell 4 Ram Cards.
It is very advisable to have players pay for the RAM CARDS before handing
them out.
Booster Books- Jan reported that the Booster Books raised approximately
$1500 last year. This could raise more money if more ads were sold. Contact
Sue Brannigan for more information regarding ad pricing and how
businesses/parents can place an ad.
Jan Murphy thanked Tony Dumont for putting up some brackets to hold the 2 x 4’s that
secure the boards over the windows in the concession stand. This will eliminate the need
to have a custodian having to remove the screws each time the concession stand opens and
replace them when it closes.
Due to Labor Day falling on the first Monday of the month, the next boosters meeting will
be on Monday, September 9th in room 303 at 7:00 p.m.