MANAGEMENT OF EXPERIENTIAL EDUCATION
at
College of Clinical Pharmacy, King Faisal University, Al-Ahsa
Contents of the Documents:
1. Experiential Education Committee
2. External Coordinators (Administrative)
3. Sites and Preceptors with Qualifications and Specialties
A. APPE & IPPE-2
B. IPPE-1 (Community Pharmacy)
4. Annexure
1. COCP Experiential Education Committee
Experiential Education Committee of COCP is responsible for management and overseeing of all three
modules of Experiential Education such as IPPE-1, IPPE-2 and APPE. The committee operates according to
its roles and responsibilities, following Standard Operating Procedures (See Annex for Roles and
Responsibilities and SOP’s)
a. Chair:
Dr Yasir Ahmed Ibrahim BS, MS, Pharm D, BCPS
b. Coordinators:
Dr. Ahmed Sarsour
c. Members:
i. Dr Afzal Haq Asif
ii. Dr. Mohammed Zaitoun
iii. Dr. Dalia Almaghrabi
iv. Dr. Promise Emeka (Adhoc)
v. Mr. Mohammed AbdulWahid
vi. Miss. Marwah Eisa AlNowais
vii. Mr. Majid AlSugair (Secretarial Assistant)
2. External Coordinators:
a.
b.
c.
d.
e.
f.
g.
h.
Dr Fahad Alghareeb Ministory of Health Representative
Dr. Fatima Al-otaibi Clinical Coordinator, King Fahad Hospital Al-Ahsa
Ms. Fatima, Training Coordinator, Saad Specialist Hospital Dammam
Dr. Sobhi Abdul Mageed Director , Ad-Dawa Cain of Community Pharmacy, Eastern region, KSA
Dr. Salah Saleh Al-Drehim, Director An-Nahdi Chain of Community Pharmacy, Eastern Region KSA
Dr. Anwar Al Mosaad MD, Medical director, Psychiatric Hospital, Al-Ahsa
Dr. Fatimah Al Muhaish MD, Consultant and head of training dept
Mr. Abdullah Jawaisam, Training Coordinator, Hospital for Psychiatric Diseases, Al-Ahsa
3. Sites and Preceptors
A:
APPE & IPPE-2
Site
1
King Fahad Hospital
Al-Ahsa (Hospital Staff)
Site Preceptor
Titles
Dr. Yousef Bushelf
Director
Dr. Ahmed AlSaqer
Clinical
Coordinator
Inpatient
Supervisor
Consultant
Clinical
pharmacist
Dr. Abeer AlShawi
Dr. M Yousuf
2
Qualifications
Specialty
BSc
Hospital Pharmacy
MS
IM
MS
ICU
ICU consultant
Chief Clinical
Pharmacist
MD
BSc, BCPS
Teaching
Assistant
Teaching
Assistant
Teaching
Assistant
Teaching
Assistant
Teaching
Assistant
Teaching
Assistant
Teaching
Assistant
Clinical Pharmacist
PharmD
IM/Psych
Clinical Pharmacist
PharmD
IM/Cardiology
Clinical Pharmacist
PharmD
IM/Cardiology
Clinical Pharmacist
BSc
IM/Cardiology
Clinical Pharmacist
Pharm D
Clinical Pharmacist
Pharm D
IM/Ambulatory Care
Clinical Pharmacist
Pharm D
IM/Ambulatory Care
Dr. Mays
Lecturer
Lecturer
Lecturer
Clinical Pharmacist
Clinical Pharmacist
Clinical Pharmacist
MS
PharmD
MS,
IM/Ambulatory Care
Oncology/IM
Cardiology and CCU
Dr. Ahmad Mozaffar
Resident
Resident
MD
Prince Sultan Cardiac Dr. Eman Younis
Center (Hospital Staff)
KFU COCPTA/preceptors
Status/
Experience
Active/ over 20
yrs/supervision
Supervision
Dr. Ali Al-Dayyen
Dr. Khalid Al Hussain
Dr. AbdulAziz Al
Mulhim
Dr. Nasreen Oijan
Dr. Suleman Mahesh
Dr. Monthar
Dr. Nijadei
Critical Care
Cardiology
IM/ICU
KFU COCP Faculty
Dr. Amal Khalil
Dr. Dalia Elmaghraby
3
Psychiatric Hospital
(Hospital Faculty)
Psychiatry
4.
Dr. Fatimah El Din,
Specialist
Specialist
MS
Dr. Hanan Darweesh,
Specialist
Specialist
MS
KFU COCP Faculty
Dr. Mohammed F
Zaitoun
Lecturer
Clinical Pharmacist
Pharm D
Site
National Guard
Hospital Al-Ahsa
a. Hospital Staff
Site Preceptor
Dr. Imran Yousef
Titles
A. Director
Status/Experience Qualifications
BSc
Dr. Ali AlShahri
Clinical
Coordinator
Clinical
Pharmacist
Pediatrician
Consultant
Consultant
Consultant
Teaching
Assistant
Dr. Iman Moustafa
b. KFU COCP
Dr. Mushtaq
Dr. Maimoun
Dr. Hassan Hawa
Dr. Aiman Jamal
Dr. Ali AlShamari
TA’s/Preceptors
c. KFU COCP Faculty
Dr. Yasir Ibrahim
5.
Clinical Pharmacist
MD
MD
MD
MD
PharmD
Assistant
Professor
Lecturer
Clinical Pharmacist
Clinical Pharmacist
MS, PharmD,
BCPS
MS
Lecturer
Lecturer
Clinical Pharmacist
Clinical Pharmacist
Pharm D
Pharm D
Site Preceptor
Titles
Status/Experience Qualifications
Dr. Fatima AlMana
Director
Dr. Ahmed Zikri
Clinical
Pharmacist
Clinical
Pharmacist
Clinical
Dr. Waleed
ElHassan
Dr. Ahmed
Dr. Ziad
Site
Dammam Specialist
Hospital
Hospital Staff
PharmD,
PGY1
BSc, BCOP
Dr. Zein Askar
Dr. Hamdi Ahmed
PhD
Head of Pharmacy
Education
PharmD, PGY1
PharmD,
BCNSP
MS, BCOP
Psychiatry
Psychiatry
Psychiatry/Nephrology/
Oncology
Speciality
Hospital Pharmacy
CCU
Oncology/Hematology
Pediatrics
Critical Care
Critical Care
Infectious Diseasees
IM
ICU/ID
IM
Pediatrics
IM
Speciality
Hospital Pharmacy
ID
IM/NICU/Cardiology
Oncology/Hematology
6.
Site
Saad Specialist
Hospital
Mostafa
Dr. Hisham Taher
Bukhamseen
Dr. Khaloud AlSilmi
Pharmacist
Clinical
Pharmacist
Clinical
Coordinator
Site Preceptor
Dr. Abdulsalam
AlAsseri
Dr. Nabeel Kamas
Titles
Director
Dr. Mala AlKhayal
Dr. Huda
Almatrudi
Dr. Anas
Khawaldeh
Dr. Omar Alsadani
Dr. Waleed
Alghandi
7.
Site
SAMSO, ARAMCO
Dahran
Site Preceptor
Dr. John Dib
Dr. Gay Bourjaie
Dr. Rayahana
Dr. Hisham
AlMatin
Dr. Mohammed
Habeeb
Dr. Hisham
Dr. Phylis Jandin
Dr. Habib AlNimir
Clinical
Pharmacist
DI Cordinator
DI Pharmacist
IV room and TPN
pharmacist
PharmD, PGY1
Status/Experience Qualifications
Deputy Chief
PharmD,
Medical Officer
PGY1
MS
Clinical
Pharmacist
Clinical
Pharmacist
Clinical
Pharmacist
Titles
Senior
Inpatient Ph.
Clinical
Pharmacist
Clinical
Pharmacist
Clinical
Pharmacist
Clinical
Pharmacist
Clinical
Pharmacist
Clinical
Pharmacist
Clinical
BS
IV room/PN
ICU
Speciality
Hospital Pharmacy
Cardiology
BS
BS
DI
DI
MS
ICU
MS
NICU/Pediatrics
MS
QI
Status/Experience
Qualifications
PharmD
Head of Pharmacy
Education
BS
Speciality
Kinetics
Hospital Pharmacy
PharmD
ICU
PharmD
Cardiology
PharmD
Oncology/Hematology
PharmD
Psychiatry
BS
DI
PharmD
DI
Pharmacist
Site Preceptor
Titles
Dr. Nadia H. Ismail Director of
Pharmacy
Status/Experience Qualifications
Clinical Pharmacist MS
Speciality
ICU/Hospital Pharmacy
9
Site
Dammam Medical
Complex
Site Preceptor
Dr.Mohamed
AbdulSalam
Titles
Clinical
Pharmacist
Status/Experience Qualifications
Clinical Pharmacist PharmD
Speciality
Hospital Pharmacy
10
Site
Maternity and
Children Hospital
Al-Ahsa
Site Preceptor
Dr. Ali Naser
BaKhamceen
Titles
Director
Status/Experience Qualifications
Chief of
BS
Pharmaceutical
Care
Speciality
Hospital Pharmacy
Dr. Surayya
Clinical
Pharmacist
Clinical Pharmacist
Site Preceptor
Dr. Sobhi
AbdulMageed
Titles
Director
Status/Experience Qualifications
BS
Speciality
Community Pharmacy
All community
Pharmacists in Dawa
Pharmacy Branches
Community
Pharmacists
Community
Pharmacists
BS
Community Pharmacy
Dr. Salah Saleh
Al-Drehim
Director
BS
Community Pharmacy
All community
Pharmacists in Nahdi
Pharmacy Branches
Community
Pharmacists
BS
Community Pharmacy
8
Site
King Fahad
University Hospital
Dammam
BS, MS
Pediatrics
B. IPPE-1: Community Pharmacy
11
12
Site
AlDawa Community
Pharmacy Chain
Al-Nahdi Community
Pharmacy Chain
Community
Pharmacists
Kingdom of Saudi Arabia
Ministry of Higher Education
King Faisal University
College of Clinical Pharmacy
PO Box 400, Al-Ahsa 31982. Phone: +966 3 5817175
Fax: +966 3 5817174
4. Annexure
EXPERIENTIAL EDUCATION COMMITTEE
SOP No. 5
Date Issued: 10/12/20112
Date Revised:………..
1. PURPOSE
Title
Scope
Purpose
Committee for ExperientialL Education
All Personnel of College
The purpose of Experiential Education Committee is to formulate and implement
policies and procedures for outcome oriented academic administration of experiential
programs of the Pharm D study plan. It also search, select and evaluate program sites
for experiential education and coordinate with external preceptors.. The committee
helps to identify areas of excellence and deficiencies of different training sites and
provide assistance for implementation of programs to the external preceptors and helps
to initiate/improve clinical pharmacy practice at the site, wherever required. A
subcommittee constituted by the Chair, deals with any administrative and disciplinary
issues emerging during the program implementation .

Experiential programs of Pharm D Study Plan:
a.
IPPE-1 (Introductory Pharmacy Practice Experience) Community
Pharmacy
b.
IPPE-2 (Introductory Pharmacy Practice Experience) Institutional
Pharmacy
c.
APPE (Advanced Pharmacy Practice Experience)
2. FORMATION OF COMMITTEE
2.1 Appointment of Committee Members
The committee will be formally appointed and approved by Dean no later than the semester prior to the term in which
a student plans to start course or program. Earlier appointment is strongly encouraged and may be required to
continue with proper intimation.
The Notification of Appointment of committee members can either be printed as is or typed separately. Notifications
should be sent to all members in both hard and soft copy with a proper acknowledgement receipt of it. Along with
notification of appointment, Responsibilities and duties should also be enclosed.
3. STRUCTURE OF COMMITTEE
Head of the
committee
coordinator
Member
Member
SOP –Clinical Affairs Committee| P a g e 6
Member
Kingdom of Saudi Arabia
Ministry of Higher Education
King Faisal University
College of Clinical Pharmacy
PO Box 400, Al-Ahsa 31982. Phone: +966 3 5817175
Fax: +966 3 5817174
3.1 Committee structure and Operation:
3.1.1 Head of the Committee:
3.1.1.1 Head of the committee will be appointed by the Dean, who will have appropriate qualification,
credentials and experience in Clinical Pharmacy
3.1.1.2 Chair all the meetings, flexibly leading through meeting agendas, supporting all the views
impartially
3.1.1.3 Responsible for all training activities within the program, in addition to Experiential Experiences
3.1.1.4 Delegate duties to different members for specific program, after discussion in the committee
meetings
3.1.1.5 Write annual reports regarding committee activities
3.2 Coordinator of the Committee:
3.2.1 Arrange the committee meetings, at least once a month, with agenda items, suggested by any
member of the committee, any faculty member or by the Chair .
3.2.2 Record minutes of meetings and disseminate to all concerned
3.2.3 Follow up action on recommendations made by the committee and present in the subsequent
meeting
3.2.4 Coordinate with the program/training site administrators for administration of the program
3.2.5 Address day to day issues during the program, with guidance from the head of committee
3.3 Members
3.3.1 Three to four members will be nominated by the Dean, after discussion with the Head of
committee
3.3.2 A representative of college administration will be ex-officio member of the committee
3.3.3 Among the members from the faculty, supervisor for each Experiential/training program will be
appointed by the Head of the committee, who will be responsible for monitoring the program,
3.3.4 If the supervisor of an Experiential/training program is outside the committee, he will be an adhoc member of the committee for the duration of that particular program.
4. ROLES AND RESPONSIBILITIES
4.1 Before start of Experiential program:
4.1.1 Selection of program site and Training of preceptors:
4.1.1.1 Survey and search for prospective experiential program sites for above programs, for both
male and female students according to increasing number of the students
4.1.1.2 Visit the prospective sites and introducing the objectives and activities of the program to get
the approval from the site administrator, well before time
4.1.1.3 Work for making contracts with the program sites, according to the University rules and
regulations
4.1.1.4 Make recommendations for all above to the Dean for approval and for future planning
4.1.1.5 Design and implement orientation and training program for new/prospective preceptors,
from COCP or from external sites
4.1.2
Selection of Students and orientation:
4.1.2.1 Make the uniform criteria for students' selection for placement at different sites, according to
University guidelines or College rules regulation for APPE,
4.1.2.2 Implement Selection criteria with firm and fair policy
4.1.2.3 Arrange orientation for each experiential education program for the target students, well in
time
4.1.2.4 Hold Orientation of Internal preceptors regarding outcome oriented experiential training,
monitoring and assessment of students during the program
SOP –Clinical Affairs Committee| P a g e 7
Kingdom of Saudi Arabia
Ministry of Higher Education
King Faisal University
College of Clinical Pharmacy
PO Box 400, Al-Ahsa 31982. Phone: +966 3 5817175
Fax: +966 3 5817174
4.1.3 Selection of Program supervisor for each training program during summer semester
4.1.4 During Training (for each program supervisor):
4.1.4.1 Monitor the students punctuality and regularity, and professional behavior
4.1.4.2 Motivate the students for active learning during the program
4.1.4.3 Monitor the achievement of training specific objectives as designed by the relevant academic
department, in collaboration with the preceptor
4.1.4.4 Allocate any training specific assignment, to the students and arranging for follow up evaluation
(presentation in the college) after the training.
4.1.4.5 Monitor the implementation of the assessment program of the training, if applicable.
4.1.4.6 Collect the final assessment of the trainee from the site preceptor
4.1.4.7 Write and submit report to the Head of committee after completion of Experiential Education
program (summer training), consisting of students results and recommendations for
improvement of the program
4.1.5
4.1.6
4.1.7
Execute any other Experiential/Clinical program, as suggested by the college academic
council/Academic Department and approved by the Dean
Assist the Department of Pharmacy Practice in compilation and printing of APPE and IPPE
manuals, and their review, based upon feedback from students and stakeholders, and recent advances
in Pharmacy Practice.
Initiate and maintain liaison with all training sites( hospital) in Al-Ahsa region, and will assist these
for provision of clinical pharmacy services to the community by appointing part time clinical staff at
the site.
SOP –Clinical Affairs Committee| P a g e 8
Kingdom of Saudi Arabia
Ministry of Higher Education
King Faisal University
College of Clinical Pharmacy
PO Box 400, Al-Ahsa 31982. Phone: +966 3 5817175
Fax: +966 3 5817174
5. STANDARD OPERATING PROCEDURE
5.1 Meeting Schedule
Upon formation, there will be formal meeting to decide the schedule of meeting during the academic year. A
minimum of 1 meeting to be held during one month. An instant meeting could also be arranged, when necessary
5.2 Procedure to Conduct Meeting
5.2.1 Scheduled meetings
The coordinator officially sends detail of Date and Time for scheduled meetings to all members.
5.2.2 Called Meetings
The chairman officially calls other meetings apart from scheduled meeting as necessary.
5.2.3 Attendance
Only committee members and invited guests may attend scheduled or called meetings. Any absence
should be properly addressed in writing to chairman with proper reasoning.
5.3 Agenda of meeting
5.3.1 Preparation of Agendas
The agenda should begin by stating the Committee’s title, the date, time and location of the meeting.
5.3.2 Content of the Agenda:
The agenda should normally follow the order below:
1.
Minutes of the Previous Meeting
2.
Matters Arising
Any action points recorded in the previous minutes and the progress on those action points should be
reported back to the committee. The item title and the minute number should be listed as well as the
individual responsible. It is the responsibility of the co-ordinator to remind individuals with action
points that they need to report back at the next meeting.
3.
The substantive agenda items
The paper number of any papers to be presented/ received should be typed right justified.
4.
Any Other Matters
At the end of the agenda members should be reminded that the co-ordinator must be notified of any
items to be taken under Any Other matter at least 24 hours before the meeting. Normally, no resolutions
or actions may be approved under current meeting. If a decision is needed the item should be carried
over to the next meeting and taken as a substantive agenda item.
5.3.3 Dissemination of Agenda
The agenda and any papers is circulated to all members and to the Dean, at least five working days before the
meeting (except by prior agreement with the Chair).
5.4 Minutes of meeting
5.4.1 Recording minutes of meeting
The coordinator will record and keep minutes of all the meetings. These records are kept in a file cabinet maintained
by the coordinator of the committee. Also, the Deans’ office has a copy of the minutes of meetings.
Minutes are to be prepared as per the sample attached, within 3 working days after the meeting. [Encl no.1].
Document of minutes of each meeting has number comprising of KFU/CCOP/Committee code/MoM/Meeting number
5.4.2 Approval/ comments by the Dean
Document of minutes of each meeting is sent to Dean, for his comments/recommendations/approval on specified
space on the document of minutes of meeting
5.4.3 Procedure to implement actions
SOP –Clinical Affairs Committee| P a g e 9
Kingdom of Saudi Arabia
Ministry of Higher Education
King Faisal University
College of Clinical Pharmacy
PO Box 400, Al-Ahsa 31982. Phone: +966 3 5817175
Fax: +966 3 5817174
The task to be identified whether it is external or internal
5.4.3.1 If it is internal task to be accomplished, Head of the Committee will make official related documents and
circulated internally for immediate action.
5.4.3.2 If the task in external, a formal letter will be drafted by co-ordinator and it will be further processed by the
Dean’s office.
5.5 Committee Papers:
All papers received by a committee must state:
5.5.1 a paper number comprising of the committee code, the paper number and the year. This should be placed
in the top right hand corner of the paper - it is best placed in the header of the page;
5.5.2 the Committee it is to be received at;
5.5.3 the date of the meeting;
5.5.4 the agenda number and the title of the item;
5.5.5 the author should be identified at the end of the paper and the paper dated;
5.5.6 each paragraph in the paper should be numbered where appropriate;
6. PREPARATION OF THE ANNUAL REPORT
At the end of each academic year, committee head will prepare an annual reports highlighting all the details
of activities during the year, according to the following format
COPP Committee Chair’s Annual Report
Due (To be determined) ___________________________ Committee:
Academic Year________________________
1.
2.
3.
4.
5.
6.
7.
______________________
Chair___________________________
Members Names:
Number of meetings held during the academic year (including dates)
Annual duties assigned by Dean
Recommendations made/Actions/outcomes: as per each meeting
Summary of achievements
Obstacles to further action:
Pending tasks
SOP –Clinical Affairs Committee| P a g e 10
Kingdom of Saudi Arabia
Ministry of Higher Education
King Faisal University
College of Clinical Pharmacy
PO Box 400, Al-Ahsa 31982. Phone: +966 3 5817175
Fax: +966 3 5817174
ANNEX-I
(It will consume more than one page)
Minutes of Meeting
Ref : KFU/COCP/EEC /1/2012
TO:
CC:
Dated : 1/1/2012
All Members of the Department
Secretary to the Dean.
Subject:
Minutes of the Meeting
Date & Time:
Venue:
Attendees:
1 January, 2013; 10 : 30 AM
Meeting Room, College of Clinical Pharmacy
Bulleted List
Present(P) 4
Regrets(R) 0
Leave(L) 0
Attendance Level 100%
Agenda:
1.
2.
3.
Minutes of previous meeting
Current Agenda items
Any other matters
Decisions
S.No
Agenda Item & Decisions
Responsibility
[Member
Name]
1.
2.
3.
4.
5
Deadline
Status
Open/Status
Head : __________________________________
Members :
1. __________________________________
2. __________________________________
3. __________________________________
4. __________________________________
5. __________________________________
Dean’s Approval/comments:
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
Head of Committee: for further action Plan (internal/External) and for record
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
SOP –Clinical Affairs Committee| P a g e 11