How to use SafeGuard
How to use SafeGuard to Create Encryption Key
Step Action
1.
Right click on the SafeGuard icon
Key…
in the task bar and click on Create New
2.
Enter the desired Name and Passphrase for the new Encryption Key and click OK
How to use SafeGuard to Encrypt Individual Files
Step
Action
1.
To ensure that files remain encrypted even after being removed from mobile
media, or after being detached from a Secure Email, you should encrypt individual
files with PHI-PII while they are stored on your J: or I: drive.
2.
Right Click on the file to be encrypted and select SafeGuard PrivateCrypto and
then Encrypt.
3.
When the Save Encrypted window displays, select an existing encryption key from
the drop down list and then click OK.
4.
Important Note: Select the Create self-extracting executable check box, otherwise
the recipient will not be able to de-crypt the file after receiving it.
5.
To Save the encrypted file as a compressed or zipped file (next slide) to allow
individuals to unencrypt the file within the directory, or after receiving it in an email
or removing it from mobile media:
Right click on the file.
Select Send To and then Compressed (zipped) Folder options.
6.
Important Note: If you attach to email, the file must first be zipped because our
Exchange server blocks “.exe” files.
Important Note #2: By encrypting the individual file can you ensure that they
remains encrypted even after being detached from email or copied from mobile
media.
How to use SafeGuard – Copying Data to USB
Step
Action
1.
Attach USB flash drive device and a window will pop-up and ask you to select
a key.
If you have only one key, your key ring will automatically be used without a
prompt.
If you have more than one key then select the desired key and click OK.
2.
Follow prompts to copy/paste or drag/drop files onto the USB flash drive
device.
3.
To obtain data on the USB, a recipient will insert the USB device and the
SafeGuard Portable application should automatically launch. They will then
double-click on the encrypted files, enter a passphrase to decrypt the file, and
then save it to their computer.
How to use SafeGuard – Copying Data to CD and DVD
Step
Action
1.
When creating a DVD/CD, by default, SafeGuard will copy SGPortable to the
CD which allows you to view the encrypted files. You must also assign a
passphrase enabled key to the device to access the data on the CD.
Insert blank DVD/CD-WR then copy/past or drag/drop the files you need to
the drive.
Right click on DVD/CD-WR drive and select Write these files to CD.