Portfolio Committee Processes and Procedures
Faculty eligible for rank and/or tenure consideration will submit their portfolios directly to their
respective Associate Deans of Faculty Evaluation. Associate Deans will send a reminder approximately
one month before the deadline1 to eligible faculty that their portfolio is due to their respective Associate
Dean’s office by the deadline. Faculty may submit portfolios in hard copy format or electronically. Hard
copy format is preferred at this time.
The Portfolio Team will use the following meeting guidelines:
1

Prior to the initial team meeting, the Associate Deans will meet with the Department
Heads/Program Directors to discuss their leadership responsibilities for the portfolio reviews.

The Associate Dean will ensure all team members (including the faculty member submitting)
have completed the Portfolio Training.

Portfolio Review Initial Team Meeting
o The Associate Dean of Faculty Evaluation will convene the first portfolio committee
meeting no later than the submission deadline.
o Department Head/Program Director responsibilities will include:
 Facilitating a discussion on how the team will use the rubric to make our
recommendation
 Setting the date for the Portfolio Review Team Decision Meeting (during the
week prior to the recommendation deadline to the Dean)
o Team Member Responsibilities will include:
 Reviewing the ‘portfolio instructions for tenure and promotion’ (as stated in the
faculty contract) and review the portfolio rubric
 Maintaining confidentiality
 Committing to review the portfolio individually between during the week after
submission

Preparing for the Portfolio Review Meeting
o Each member of the team will review the portfolios on his/her own, using the rubric to
make notes and comments during the week after the initial submission
 Portfolios will remain in the Associate Dean’s office
 Faculty will contact the Associate Dean’s ESP for access to the portfolio

Portfolio Review Team Decision Meeting
During 2013-14, 2014-15, 2015-16 this is March 1 for Rank Committees; During 2015-2016 this
is January 1 for Tenure Committees
o
o
o
The team will meet to collectively discuss its findings using its rubric notes and make a
recommendation after the week of individual portfolio review
Department Heads/Program Directors will submit a final recommendation based on the
team discussions and send it to the Dean
This recommendation should include the results of the team’s decision for rank or
tenure with a discussion of each section of the rubric, including highlights or areas of
concern (if any)
The recommendation will be sent to the appropriate Dean for review. The Dean will submit his/her
recommendation to the Provost by the deadline outlined in the yearly evaluation calendar.
The Provost will complete rank and tenure decisions by the deadline outlined in the yearly evaluation
calendar and will notify the candidates of his/her decision.
• Portfolio Submitted on a Friday
• Team members review
indivudially thefollowing week
Individual
Review Week
Team Review
Week
• Team meets as a group to make
a decision
• Department Head writes up
summary
• Team reviews and submits to
the Dean by the end of the
week
• Dean reviews team summary
and portfolio
• Submits decision to the Provost
by the end of the week
Dean Review
Week
Provost
Review Week
• Provost reviews
recommendations
• Contacts faculty regarding
decisions