APWA/AZ
Date: November 19, 2013
CITY ENGINEER
The purpose of the City Engineer Forum is to provide an opportunity for City Engineers and their senior
engineering assistants to: identify topics of mutual interest; discuss these topics amongst their peers; share and
learn best practices; build stronger relationships with their counterparts.
Minutes:
1. Opening
1.1. Introduced Sheila Hamilton, APWA Executive Director
1.2. Noted that City Engineers Forum is now an official APWA/AZ Committee (officially known as the
Municipal Engineers Committee)
2. Reports from officers, standing sub-committees
2.1. None
3. Unfinished business
3.1.1.Discussed the format of meetings. Considered: option of breaking into “sub-committees to discuss
topics or to discuss items as a committee of the whole. The consensus was to discuss issues as a
group.
3.2. Follow-up on items from prior meeting:
3.2.1.Construction Cost Data Sharing: The consensus was that for the majority of communities this was
not a high priority item. Several smaller communities did express interest in following up on this. A
subcommittee of Woody Scoutten (Litchfield Park), Andrew Goh (Tempe), and Greg Smith (Casa
Grande) will follow up on this off-line and will report back to the larger group.
3.2.2.Web based information exchange: Sheila indicated that APWA national is updating their website
and it will likely have options that will facilitate data exchange and “member only” discussions.
This is still several months out.
3.2.3.CIP Benchmarking: Rob Kidder (Mesa) noted that he/Mesa had found a report prepared in around
2008 that had a number of BMP’s for CIP management with benchmark data. He noted that Mesa
had found this info to be of value in evaluating their performance of their CIP project delivery. Rod
suggested it would be advantageous to update this data. Wylie (Phoenix) noted that he thought
folks in the Tucson area had taken point on this initially. Rob will follow up with the original folks if
possible to get an update. He will try to get a copy of the report to the others so they can review
prior to the next meeting.
3.2.4.Capital Project Management Software Systems
Varies per community:
 Mesa uses CIP Planner: Purchased after extensive research. So far working well; pricey.
 Peoria uses an in-house system based on MS Access. Andy will look into the possibility of
sharing w/ other communities.
 Phoenix has in-house system
 No others use a full system. (CCG uses McClain as a means of entering CIP requests. The
program does not provide, or used for, more PM activities.)
3.2.5.Cooperative purchasing agreement (supplies, services, equipment)
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APWA/AZ
Date: November 19, 2013
CITY ENGINEER
Communities add the cooperative use clause intermittently. Several of the smaller communities
noted that they like to be able to piggy-back on these so they are very glad when other
communities add that provision.
3.2.6.Legislative Issues: Issues in this area should be coordinated through APWA’s Legislative
Committee.
3.2.7.Coordination with Utilities & other non-local agencies: There was significant discussion on this
topic. There is concern about an inconsistent approach between the communities that the utilities
are able to take advantage to the disadvantage of the municipalities. Scottsdale, Phoenix, and
Tempe agreed to bring in staff from their organizations who regularly deal with the utilities to
participant in a panel discussion on some BMP’s and lessons learned. Wylie Bearup (Phoenix),
Andy Granger (Peoria), and Andy Goh (Tempe) will take point in getting their teams represented at
the next meeting.
3.2.8.Bonding: No discussion.
3.2.9.City Engineer Metrics: Limited discussion and no action item.
4. New business
4.1. Organization of committee:
4.1.1.Chair / Vice-Chair: Rob Kidder of Mesa agreed to serve as Vice-Chair, Greg Smith of Casa Grande
will serve as Chair.
4.1.2.Other positions: None established at this time.
4.1.3. Sub-committees: Small groups will address specific topics in greater detail and report back to full
group
4.2. Coordination with AACE (Arizona Association of County Engineers: Would be interested in coordinating
but not at their winter conference. Would prefer to integrate into annual conference, at which both
groups would have participants.
5. Establish date and time for next forum: Tentatively set for February, 2014; date to be confirmed.
6. Adjourn
Location:
Maricopa Association of Governments’ Saguaro Room, 302 N. 1st Ave., 2nd floor, Phoenix, AZ 85003.
Parking will be validated.
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APWA/AZ
Date: November 19, 2013
CITY ENGINEER
Participants:
Attenda
nce
Name
Andrew H. Y Goh,
P.E.
Andy Granger, PE
Beth Huning PE
Bill Fay,
Charles Andrews
Dan Cook
Dan Nissen
Dave Lipinski
David Ramirez
Debra Albert
Derek Earle
Duane Eitel, PE
Edgar Medina
Giao Pham, PE
Greg Rodzenko, PE
Greg Smith, PE/PS
Agency
Title
City of Tempe
Deputy PW Director / City
Engineer
City of Peoria
Engineering Director
City of Mesa
City Engineer
Town of Maricopa
City Engineer
City of Avondale
City Engineer
City of Chandler
Asst. PW Director, Transp & Ops
City of Peoria
Assistant City Engineer
City of Scottsdale
Principal Project Manager
City of Goodyear
City Engineer
City of Glendale
Transportation Director
City of Scottsdale
City Engineer
City of Casa Grande
Traffic Engineer
Town of Gilbert
Assistant Town Engineer
City of Apache Junction
Public Works Director / City
Engineer
City of Glendale
Assistant City Engineer - Land
Development
City of Casa Grande
City Engineer / Deputy Public
Works Director
Office Phone
Cell Phone
Email
480-350-8896
andy_goh@tempe.gov
623-773-7215
andy.granger@peoriaaz.go
v
480-644-2512
beth.huning@mesaaz.gov
520-316-6944
bill.fay@maricopa-az.gov
623-333-4216
candrews@avondale.org
480-782-3426
Dan.Cook@chandleraz.gov
623-773-7214
dan.nissen@peoriaaz.gov
480-312-2641
dlipinski@scottsdaleaz.gov
623-882-7954
david.ramirez@goodyearaz
.gov
623.930.2939
dalbert@glendaleaz.com
480-312-2776
dearle@scottsdaleaz.gov
480-503-6754
DEitel@ci.casagrande.az.us
edgar.medina@gilbertaz.go
v
480-474-8513
gpham@ajcity.net
(623) 930-3623
grodzenko@glendaleaz.co
m
520.421.8625
GSmith@ci.casagrande.az.us
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APWA/AZ
Date: November 19, 2013
Attenda
nce
Agency
Title
Town of Paradise Valley
James Shano
Town Engineer
Town of Florence
John Mitchell, PE
Utilities Director
City of El Mirage
Jorge Gastelum
Assistant City Engineer
City of Goodyear
Keith Brown
Assistant City Engineer
City of Mesa
Kelly Jensen
Assistant City Engineer
City of Peoria
Maher M Hazine,
Deputy Public Works - Utilities
P.E., PWLF
Director
City of Chandler
R.J. Zeder
Transportation and
Development Manager
Town of Fountain Hills
Randy Harrel
Town Engineer
City of Phoenix
Ray Dovalina
Assistant Street Transportation
Director
City of Mesa
Rob Kidder, P.E.
Assistant City Engineer
City of Prescott
Scott Tkach
City Engineer
Town of Buckeye
Scott Zipprich, PE
Town Engineer
City of El Mirage
Sue McDermott,
Deputy City Manager/City
PE
Engineer
City of Coolidge
Susanna Struble, PE Public Works Director/City
Engineer
Town of Florence
Wayne Costa, PE
Public Works Director
Woody Scoutten,
City of Litchfield Park
PE
City Engineer
City of Phoenix
Wylie Bearup, PE
Street Transportation Director /
City Engineer
Name
CITY ENGINEER
Office Phone
Cell Phone
480-348-3573
(520) 868-7695
(623) 876-2971
623.882.7956
Email
jshano@paradisevalleyaz.g
ov
john.mitchell@florenceaz.g
ov
jgastelum@cityofelmirage.
org
keith.brown@goodyearaz.g
ov
480.644.4254
kelly.jensen@mesaaz.gov
623-773-7502
maher.hazine@peoriaaz.go
v
480-782-3400
TD.Director@chandleraz.go
v
480-816-5112
rharrel@fh.az.gov
(602) 256-4341
ray.dovalina@phoenix.gov
480-644-5467
rob.kidder@mesaaz.gov
(928) 777-1140
scott.tkach@cityofprescott.
net
(623) 349-6211
623-876-2971
smcdermott@cityofelmirag
e.org
520-723-4882
sstruble@coolidgeaz.com
520-868-7617
wayne.costa@florenceaz.g
ov
623-349-6222
602.262.6136
wylie.bearup@phoenix.gov
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APWA/AZ
Date: November 19, 2013
Attenda
nce
Name
Agency
Title
CITY ENGINEER
Office Phone
Cell Phone
Email
Page 5