Fauquier Community Theatre
Board of Directors Meeting
Monday, August 19th, 2013
The meeting was called to order at 6:04 pm.
Members Present: Tom Bohacek, Tim Kirk, Mariellen Hagy, Laurie Bersack, Don Richardson, Sandy
Steinmeyer, Mike Markley
Members Absent: Rodney Smith, Becky Farris
Guests Present: Susan Noe, Christie Clark, Leland Shook
Minutes- It was moved by Sandy and seconded by Tim that the minutes of the June 17, 2013 Board meeting be
approved. They were approved.
Treasurer's Report-Mariellen reported that we are in the black, showing $3,372 net income.However, this does not include
unpaid rent at this time.
It was moved by Mike and seconded by Tim that the Treasurer's Report be approved. It was approved.
Business-The VHEDA is still negotiating with a developer to take over the redevelopment of Vint Hill, but the transition
will likely be done a few parcels at a time rather than the developer buying out the EDA all at once.
-. Larry Miller and the Parks and Rec Board have agreed to a new AC system that would last at least 5 years.
They were attempting to have this complete by the opening of "Fiddler" but it is unlikely at this point. They will
bring back the big spot cooler that sits outside the building.
-The old trailer will be hauled to the landfill in the near future and the donated trailer from William Hazel Co.
should be in place in time for "Fiddler". The county permit for the new trailer and connecting structure has been
received and a contractor is preparing for construction.
Marketing- Christie shared the new logo concepts that were conceived by McKinsey Development. The new logo will be
introduced on the playbills of our upcoming season. There will be an official logo retirement of our old logo.
-The playbill will be ready to go to print by September 15th.
- As of August 19th, $11,250 had been confirmed and mostly collected toward playbill advertisements.
Christie's goal is $14,000, and she feels confident that she will achieve it.
- Season tickets stand at $4555, and subscriptions at $8014.
- You're a Good Man, Charlie Brown came in $130 under budget, had great attendance, and got a 5 star rating
from DC Metro Theater of the Arts.
- Summer camp made a $1549 profit for FCT.
- Upcoming events are Fiddler on the Roof- performing at Old town Warrenton's First Friday.
-FCT will be represented at Haymarket Days. Cast members from Fiddler on the Roof will appear in the
parade,handing out candy and promo cards, and then will perform on stage in the afternoon.
-The October 20th Dinner and a Show event already has 40 reservations.
- Christie proposed that the Board approve $285 expenditure per show to advertise with the Fauquier Times
Democrat, the Prince Williams Times, and the Gainesville Times. This is a savings of 50% and includes 1/4
page full color ad in all three papers for 8 shows during the season (6 regular season shows and 2 children's
shows). The $285 would be added to the budget of each of the shows selected. It was moved by Tom and
seconded by Laurie that Christie's proposal be accepted. It was accepted.
Artistic- Leland reported that as he sees it, FCT has a lot of room to grow and improve our bottom line, especially
where full stage musicals are concerned. The budgets are being brought down in large part by the rent we now
pay to Parks and Rec. He sees the need to do fundraising to pay down the facilities costs.
- Leland announced his concept for the 2014-2015 season so far-Honk, directed by Scott Heine
- Captains Courageous, directed by Peter Fakoury
- Twelfth Night, directed by Tim Bambara
-The Meeting, directed by Greg Powell
- Noises Off, Director TBD
- Christmas show is also TBD.
- Leland discussed his Shakespeare in the Park concept for fundraising
- There has been some difficulty securing the date from Parks and Rec for the last weekend in September
(the event has subsequently been postponed until the Spring).
- Each group will perform one scene in the morning and again in the afternoon.
-Vendors, food vendors, sword-fighting demonstrations and bands, and portable lavatory facilities have been
secured. Sandy will work on getting participation from Shakespeare troupes at local high schools. Christie will
help with the marketing.
-Leland also discussed the following upcoming needed operating expenditures for FCT:
ASCAP membership $700/year
Non show specific costume supplies - $750/year
Technical equipment repairs and replacement - $2500
Other IssuesMike Markley discussed VCA and Capital Campaign possibilities.
Sandy Steinmeyer discussed opportunities to lower FCT's costs by taking advantage of Good360's charitable
giving program.
The meeting was adjourned at 8:40pm.
The next meeting is on Monday, September 16th, at 6:00 at Vint Hill EDA Boardroom.