PROCEDURES FOR STUDENT HOURLY HIRE FORM

The primary goal of all student workers should be their educational pursuits.

Employee must sign form and provide appropriate employee hire packet which may be obtained from Human Resources.

After form is completed, and all required signatures affixed, forward with completed hire packet materials, to Human
Resources. No work is to be performed prior to VCHR approval.

New hire form required every semester/term. (Fall, Spring, Summer)

Not intended to supplant classified work.

Budget object codes: Non-Instructional-2311; Instructional-2411

TB testing results are required 10 (ten) days after approved hire. Copy of approved hire form with all required signatures
must be presented to Campus Health Services staff for testing to be administered.

Live Scan results are required 10 (ten) days after approved hire. Live Scan forms can be obtained from Human Resources.

Full-time students enrolled at schools other than Grossmont or Cuyamaca will be enrolled in the 3121 Plan and subject
to Medicare. PERS membership guidelines will apply with mandatory membership if an employee works 1,000 hours in
San Diego County schools covered by PERS.

See Administrative Procedure 7270.

Federal or State Funded College Work-Study or Work-Experience Programs
i. Must be part of a work-study or work experience program
ii. Must complete the federal/state Student Aid Application and it must be awarded to the student under
federal/state methodology
iii. Must be enrolled in at least 6 units (part-time or full-time)
iv. Live Scan background checks and TB tests may be required by specific programs (e.g. Child
Development Center)
v. Must work fewer than 40 hours during any workweek
vi. Must maintain satisfactory academic progress according to federal/state guidelines
All Other Student Workers
vii. Must be a student at GCCCD or other accredited College or University
viii. Must be full-time (12 units or as defined by academic program in which the student is enrolled)
1. Students working in the summer must have been full-time in the prior fall or spring semester or
be a full-time student during the summer semester (6 units or as defined by the academic
program in which the student is enrolled).
ix. Must work fewer than 20 hours per week
x. Must not be academically disqualified or on academic probation (refer to the college catalog)
xi. Non-GCCCD students must pass a Live Scan background check and TB test. Live Scan background
checks and TB tests may be required by program needs (e.g. Child Development Center) for all student
workers.
xii. May not work more than a cumulative maximum of 6 academic years within the District. Work for any
portion of an academic year constitutes one year. Summer school will count towards only one
academic year and the cumulative maximum of 6 academic years applies.
xiii. Students who fall below the full-time threshold (but maintain 6 units) or are academically disqualified or
on academic probation in the fall and spring semesters may complete work in the current semester only.
If this occurs, student will not be employed the following semester and not be eligible for future
employment until they have reached full-time status and good academic standing. These cases must
be reviewed and approved by Human Resources.

 STOP!! BY SIGNING THE ATTACHED FORM, I AM VERIFYING
THAT I HAVE READ AND UNDERSTAND THE ABOVE
INFORMATION.
GROSSMONT-CUYAMACA COMMUNITY COLLEGE DISTRICT
STUDENT HOURLY HIRE FORM
SITE:
Cuyamaca:
District:
Grossmont:
New Hire
Rehire
Change (e.g. budget number/additional budget number, rate etc.)
Formerly employed in the Grossmont-Cuyamaca Community College District:
Yes (Year
)
No
(PLEASE TYPE OR PRINT CLEARLY IN BLACK INK)
FULL NAME:
Last (As it appears on SS Card)
First
ID #:
PHONE #:
Is Employee working in any other capacity with the District?
(
MI
)
Yes
HOME ☐ CELL ☐
No
If yes, specify in what capacity:
EFFECTIVE DATE
RATE OF PAY:
POSITION:
$
/ Hr.
LEVEL/STEP
DEPARTMENT:
Detailed description of duties:
BUDGET NUMBER(S):
Change budget:
FTE:
FROM:
TO:
To calculate FTE divide average hours worked per week by 40 (e.g.: 15/40 = .375 FTE)
The above named individual has been hired as follows (check appropriate area(s):
Federal Work-study
CalWORKs Work-study (State)
Student employee attending classes on a full-time basis at GCCCD
Student employee attending classes on a full-time basis at the following accredited institution:
Verification of student status must be attached to the hire\rehire\change form.
Student Government Elected position:
Specify term:
As a student worker, I understand that this assignment is temporary and there is no guarantee of continuation of assignment from
semester to semester. (See Administrative Procedure 7270 for limitations and restrictions.)
EMPLOYEE’S SIGNATURE:
Date:
SUPERVISOR SIGNATURE:
Date:
DEAN/DIRECTOR APPROVAL:
Date:
PRESIDENT OR DESIGNEE APPROVAL:
Date:
VCHR APPROVAL:
Date:
HUMAN RESOURCES/PAYROLL USE ONLY HUMAN RESOURCES/PAYROLL USE ONLY HUMAN RESOURCES/PAYROLL USE ONLY
CO/HR Position No:
Fin. Aid Rev./Date
Review
Payroll Review
/
Employment Services
Units:
EMPMSTR
EMPLY
MANDTAX
RETFORM
PAYASSIGN
EMPOS
RETPLAN
BDEMP
BENEINFO
TIMESHEET