Special Topics Proposal Guide
By Dr. Charity Butcher
Note: There is now a form in Curriculog for Special Topics Proposals. This is intended to replace the
paper version of the form.
1. Log into Curriculog at kennesaw.curriculog.com and then go to “my proposals.” You will see a
list of proposal forms.
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2. To make your selection, hold your cursor over the “Special Topics v2.0” option and two symbols
will appear on the right side. Click on the check mark. The new proposal form will open.
3. Before beginning your proposal, click on the button with an “i” in a circle at the top of the
screen. This will display helpful hints on completing the form.
4. You will now need to add the general information for your special topics course.
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5. The first item is to add the Department where the special topics course will be taught. When
click on “Add Item” you will get a pop-up that allows you to choose the correct department
curriculum.
6. Once you have selected the department, you will need to add the name of the departmental
contact. This will generally be your name, as the originator of the proposal.
7. Next, you will need to add the anticipated implementation date. You will need to be sure that
your form is approved by the department committee and your chair before registration begins
(for the semester you wish to teach the course), as the registrar must have time to input the
course.
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8. You will select the type of course (regular, study abroad, etc.) and input the course prefix and
number. If you click on “Add Item” for course number, it will give you options. Choose the
correct one for your course.
Once you have completed inputting this information, you will have something that looks like
this:
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9. You can now enter your course title, the credit hours for the course, the prerequisites, and corequisites. If you do not have prerequisites or co-requisites for the course, then type “none” in
the space provided. Credit hours should be listed in X-X-X format, with the first number
representing the lecture hours, the second number representing lab hours, and the last number
being the total credit hours. For most 3-credit hour courses, this will be listed as 3-0-3.
10. Next, you will input the course description. This cannot be any longer than 75 words and it must
be in the present tense. The catalog description must be identical to the course description
listed in the attached example syllabus.
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11. Select the type of delivery for the course, list the off-site location for the course (if applicable),
and check whether the course is funded internally though your department.
12. Next, you will need to attach a syllabus. The “Syllabus” section of the form lists the specific
elements of the syllabus that are required (see below). To attach a syllabus, you will go to the
right hand side of the page and click on the center icon (a page with a + on it). You can then
browse and upload your syllabus.
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13. Now, back on the left hand side of the screen, you will check the box indicating that you have
attached a syllabus. This section also indicates the specific elements of the syllabus that are
required.
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14. The remainder of the form asks about duplicate content and how many times the course has
been offered in the past. Be sure to complete these sections.
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15. When you have finished drafting your proposal, you need to launch it. The symbol for that is the
second one on the top left. It is an arrow pointing to the right. You will click on this button to
“launch” the proposal.
Note: You do not use the “down” arrow, which is an import button for importing from the catalog,
or the second symbol, which is for running an impact report, which is more useful when you’re
trying to delete a course rather than add one. As for the symbols on the right, the first one, the “i”
takes you to a “help” file, the second one prints out the proposal which is not recommended
because the printout is much longer than you think, and the horizontal arrows broadens the
proposal to a full page. Rather than print out your proposal, it’s a good idea to simply copy and
paste the proposal into a Word document in order to save it into your computer.
16. After you launch the proposal (by clicking the arrow pointing to the right), if nothing happens,
then scroll down to see if you’ve left any boxes empty. The system will tell you in red what
needs to be added. Once you’ve filled everything in, you can hit Launch again and you will get a
warning box:
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17. Once you have launched the proposal, the right side changes.
The first symbol shows you any comments that have been made about the proposal. The second
(the three lines) shows you the current status of the proposal. The pencil is the page that shows
where the proposal is in the approval process. The fourth symbol takes you to the page where you
have uploaded your sample syllabus. The fifth symbol, the checkmark, is where you will approve
your proposal. The sixth symbol, which you are not likely to use, would allow for a custom route of
the proposal. The last symbol has to do with cross-listed proposals.
18. After launching your proposal, you have one last chance to edit your proposal before you send it
to your curriculum committee. You will still be able to edit the proposal up until you “approve”
it. Approving your proposal is the final step; your department curriculum committee will not
see your proposal until you approve it. To approve your proposal, click on the fifth symbol in the
tool bar, the check mark, and click on “approve” and then click on “make my decision.” This is
where you will need your “Signature PIN” that you received from Curriculog.
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19. If you want to delete a proposal, you can do so before you launch it by simply clicking on the
proposal listing in “my proposals” and the clicking on the X. You will get this warning box:
If you want to delete the proposal once you have launched it (but prior to “approving” it), you would
first need to go to the “Decision” tab, mark your decision as “reject.” Then, you will go in again to
the “Decision” tab and you will cancel your course.
Once you “approve” the proposal, you will not be able to delete it unless it is rejected back to you,
as the originator. So, for example, if the proposal has advanced to your department committee, and
they decide that they do not want to go forward with the proposal, the chair of your departmental
committee would reject the proposal. It would then be sent back one level (which would be to you,
the originator). At that point, you could reject it and then delete it.
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